Give a Great Presentation! John Dorner Information Management Agent

Why Use Presentation Software? Presenters are more effective Perceived as Highly Professional Better Prepared More Persuasive Reduce meeting time

Presenters are more effective

Perceived as

Highly Professional

Better Prepared

More Persuasive

Reduce meeting time

Why Use Presentation Software? Slide Shows Data Projector 35 mm Slides Transparencies Handouts Notes

Slide Shows

Data Projector

35 mm Slides

Transparencies

Handouts

Notes

Screen Size 1:6 – 1:8 ratio of height to distance

1:6 – 1:8 ratio of height to distance

Use Charts & Graphs 16 22 26 Jay 26 20 14 Jim 31 29 33 Joe Mar Feb Jan

Use Charts & Graphs

6x6 rule No more than SIX lines of text No more than SIX words per line These are bullets No paragraphs To keep you on task To keep audience focus

No more than SIX lines of text

No more than SIX words per line

These are bullets

No paragraphs

To keep you on task

To keep audience focus

Fonts Use Sans-serif fonts Shadows help Be consistent

Use Sans-serif fonts

Shadows help

Be consistent

Determining size of text Rules Of Thumb Title – 44 Point Text – 24-34 Point Depends on font A large as possible Test using 1:8 rule

Rules Of Thumb

Title – 44 Point

Text – 24-34 Point

Depends on font

A large as possible

Test using 1:8 rule

CAPITALIZATION AVOID TYPING MUCH TEXT IN ALL CAPS - IT IS DIFFICULT TO READ Avoid typing much text in all caps – it is difficult to read ESPECIALLY IF YOU HAVE MUCH TEXT TO DISPLAY DON’T EVER BREAK BOTH THIS RULE AND THE SIX BY SIX RULE

AVOID TYPING MUCH TEXT IN ALL CAPS - IT IS DIFFICULT TO READ

Avoid typing much text in all caps – it is difficult to read

ESPECIALLY IF YOU HAVE MUCH TEXT TO DISPLAY

DON’T EVER BREAK BOTH THIS RULE AND THE SIX BY SIX RULE

Picking Your Colors Make it easy to read Light background for transparencies Dark background for digital projectors Be consistent

Make it easy to read

Light background for transparencies

Dark background for digital projectors

Be consistent

Picking Your Colors Blue Loyal Tranquility Calming

Blue

Loyal

Tranquility

Calming

Picking Your Colors Red Passion Action Exciting

Red

Passion

Action

Exciting

Picking Your Colors Black Facts No room for discussion Powerful

Black

Facts

No room for discussion

Powerful

Picking Your Colors Purple Mystical Irresponsible

Purple

Mystical

Irresponsible

Picking Your Colors Green Precision Resistant to change Opinionated

Green

Precision

Resistant to change

Opinionated

Picking Your Colors Grey Neutral Un-committed No emotion

Grey

Neutral

Un-committed

No emotion

Picking Your Colors Brown Passive Less credible

Brown

Passive

Less credible

Animations Use animations only when necessary They can be distractive

Use animations only when necessary

They can be distractive

Presentation Tips Identify your objective Practice Practice your actions Practice with the equipment Practice on-site

Identify your objective

Practice

Practice your actions

Practice with the equipment

Practice on-site

Before you speak Don’t wear distracting accessories Wear comfortable clothes Empty your pockets Turn off cell phone & pager Look at path to lectern

Don’t wear distracting accessories

Wear comfortable clothes

Empty your pockets

Turn off cell phone & pager

Look at path to lectern

Giving Your Presentation Enter, Page Down, “n” , space bar or Click to advance Page Up or “p” to go back Right click for menu [Esc] or “-” to end Alt-Tab to switch between other windows

Enter, Page Down, “n” , space bar or Click to advance

Page Up or “p” to go back

Right click for menu

[Esc] or “-” to end

Alt-Tab to switch between other windows

Learning More MediaNet www.medianet-ny.com The Communicator’s Handbook aceweb.org Toastmasters toastmasters.org Presentations Magazine presentations.com

MediaNet

www.medianet-ny.com

The Communicator’s Handbook

aceweb.org

Toastmasters

toastmasters.org

Presentations Magazine

presentations.com

Thank You! John Dorner [email_address]