Give A Great Presentation

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  • Give A Great Presentation

    1. 1. Give a Great Presentation! John Dorner Information Management Agent
    2. 2. Why Use Presentation Software? <ul><li>Presenters are more effective </li></ul><ul><li>Perceived as </li></ul><ul><ul><li>Highly Professional </li></ul></ul><ul><ul><li>Better Prepared </li></ul></ul><ul><ul><li>More Persuasive </li></ul></ul><ul><li>Reduce meeting time </li></ul>
    3. 3. Why Use Presentation Software? <ul><li>Slide Shows </li></ul><ul><ul><li>Data Projector </li></ul></ul><ul><ul><li>35 mm Slides </li></ul></ul><ul><li>Transparencies </li></ul><ul><li>Handouts </li></ul><ul><li>Notes </li></ul>
    4. 4. Screen Size <ul><li>1:6 – 1:8 ratio of height to distance </li></ul>
    5. 5. Use Charts & Graphs 16 22 26 Jay 26 20 14 Jim 31 29 33 Joe Mar Feb Jan
    6. 6. Use Charts & Graphs
    7. 7. 6x6 rule <ul><li>No more than SIX lines of text </li></ul><ul><li>No more than SIX words per line </li></ul><ul><li>These are bullets </li></ul><ul><li>No paragraphs </li></ul><ul><li>To keep you on task </li></ul><ul><li>To keep audience focus </li></ul>
    8. 8. Fonts <ul><li>Use Sans-serif fonts </li></ul><ul><li>Shadows help </li></ul><ul><li>Be consistent </li></ul>
    9. 9. Determining size of text <ul><li>Rules Of Thumb </li></ul><ul><ul><li>Title – 44 Point </li></ul></ul><ul><ul><li>Text – 24-34 Point </li></ul></ul><ul><ul><li>Depends on font </li></ul></ul><ul><li>A large as possible </li></ul><ul><li>Test using 1:8 rule </li></ul>
    10. 10. CAPITALIZATION <ul><li>AVOID TYPING MUCH TEXT IN ALL CAPS - IT IS DIFFICULT TO READ </li></ul><ul><li>Avoid typing much text in all caps – it is difficult to read </li></ul><ul><li>ESPECIALLY IF YOU HAVE MUCH TEXT TO DISPLAY </li></ul><ul><li>DON’T EVER BREAK BOTH THIS RULE AND THE SIX BY SIX RULE </li></ul>
    11. 11. Picking Your Colors <ul><li>Make it easy to read </li></ul><ul><ul><li>Light background for transparencies </li></ul></ul><ul><ul><li>Dark background for digital projectors </li></ul></ul><ul><li>Be consistent </li></ul>
    12. 12. Picking Your Colors <ul><li>Blue </li></ul><ul><ul><li>Loyal </li></ul></ul><ul><ul><li>Tranquility </li></ul></ul><ul><ul><li>Calming </li></ul></ul>
    13. 13. Picking Your Colors <ul><li>Red </li></ul><ul><ul><li>Passion </li></ul></ul><ul><ul><li>Action </li></ul></ul><ul><ul><li>Exciting </li></ul></ul>
    14. 14. Picking Your Colors <ul><li>Black </li></ul><ul><ul><li>Facts </li></ul></ul><ul><ul><li>No room for discussion </li></ul></ul><ul><ul><li>Powerful </li></ul></ul>
    15. 15. Picking Your Colors <ul><li>Purple </li></ul><ul><ul><li>Mystical </li></ul></ul><ul><ul><li>Irresponsible </li></ul></ul>
    16. 16. Picking Your Colors <ul><li>Green </li></ul><ul><ul><li>Precision </li></ul></ul><ul><ul><li>Resistant to change </li></ul></ul><ul><ul><li>Opinionated </li></ul></ul>
    17. 17. Picking Your Colors <ul><li>Grey </li></ul><ul><ul><li>Neutral </li></ul></ul><ul><ul><li>Un-committed </li></ul></ul><ul><ul><li>No emotion </li></ul></ul>
    18. 18. Picking Your Colors <ul><li>Brown </li></ul><ul><ul><li>Passive </li></ul></ul><ul><ul><li>Less credible </li></ul></ul>
    19. 19. Animations <ul><li>Use animations only when necessary </li></ul><ul><li>They can be distractive </li></ul>
    20. 20. Presentation Tips <ul><li>Identify your objective </li></ul><ul><li>Practice </li></ul><ul><li>Practice your actions </li></ul><ul><li>Practice with the equipment </li></ul><ul><li>Practice on-site </li></ul>
    21. 21. Before you speak <ul><li>Don’t wear distracting accessories </li></ul><ul><li>Wear comfortable clothes </li></ul><ul><li>Empty your pockets </li></ul><ul><li>Turn off cell phone & pager </li></ul><ul><li>Look at path to lectern </li></ul>
    22. 22. Giving Your Presentation <ul><li>Enter, Page Down, “n” , space bar or Click to advance </li></ul><ul><li>Page Up or “p” to go back </li></ul><ul><li>Right click for menu </li></ul><ul><li>[Esc] or “-” to end </li></ul><ul><li>Alt-Tab to switch between other windows </li></ul>
    23. 23. Learning More <ul><li>MediaNet </li></ul><ul><ul><li>www.medianet-ny.com </li></ul></ul><ul><li>The Communicator’s Handbook </li></ul><ul><ul><li>aceweb.org </li></ul></ul><ul><li>Toastmasters </li></ul><ul><ul><li>toastmasters.org </li></ul></ul><ul><li>Presentations Magazine </li></ul><ul><ul><li>presentations.com </li></ul></ul>
    24. 24. Thank You! John Dorner [email_address]

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