ACT Room Supervisor’s Training 2006-07

Test Day Schedule Report by 7:30 a.m. (at the latest) Briefing Session (receive materials) 7:30-7:45 a.m. Report to assigned rooms with test materials in hand. Examinees arrive 8:00 a.m. (at the latest) Examinees will first check in at front entrance and present ID’s 8:00 a.m. Examinees report to rooms 8:05 a.m. Identify and admit examinees 8:05-8:30 a.m. Begin verbal instructions, complete front page of the answer documents, and hand out multiple-choice test booklets 8:30-8:45 a.m. Administer Tests 1,2,3, and 4 and writing test if in a Plus Writing Room 8:45-12:15 or 1:00 p.m. Dismiss examinees Return materials to test center supervisor in counseling center (Jennifer Ailshire) Fill out payment form information

Report by 7:30 a.m. (at the latest)

Briefing Session (receive materials) 7:30-7:45 a.m.

Report to assigned rooms with test materials in hand.

Examinees arrive 8:00 a.m. (at the latest)

Examinees will first check in at front entrance and present ID’s 8:00 a.m.

Examinees report to rooms 8:05 a.m.

Identify and admit examinees 8:05-8:30 a.m.

Begin verbal instructions, complete front page of the answer documents, and hand out multiple-choice test booklets 8:30-8:45 a.m.

Administer Tests 1,2,3, and 4 and writing test if in a Plus Writing Room 8:45-12:15 or 1:00 p.m.

Dismiss examinees

Return materials to test center supervisor in counseling center (Jennifer Ailshire)

Fill out payment form information

Responsibilities Read the Manual and understand the policies and procedures it describes. Attend both the training and briefing sessions. Take responsibility for a test room and provide an environment conducive to testing. Identify and admit examinees. Mark attendance and identification on the roster(s). Collect ID letters. Direct examinees to seats.

Read the Manual and understand the policies and procedures it describes.

Attend both the training and briefing sessions.

Take responsibility for a test room and provide an environment conducive to testing.

Identify and admit examinees.

Mark attendance and identification on the roster(s).

Collect ID letters.

Direct examinees to seats.

Count test booklets upon receipt from the test supervisor. Distribute test materials, keeping test booklets in numerical order. Collect admission tickets. Read verbal instructions to the examinees. Properly time tests, using two timepieces (clock and watch or stop watch and clock, etc.); record the Start, Time Remaining, and Stop times in the Manual; complete the Extended Time Testing Examinee Progression Report. Complete the Seating Diagram and Test Booklet Count Form.

Count test booklets upon receipt from the test supervisor.

Distribute test materials, keeping test booklets in numerical order.

Collect admission tickets.

Read verbal instructions to the examinees.

Properly time tests, using two timepieces (clock and watch or stop watch and clock, etc.); record the Start, Time Remaining, and Stop times in the Manual; complete the Extended Time Testing Examinee Progression Report.

Complete the Seating Diagram and Test Booklet Count Form.

Be attentive to examinees and materials at all times. Walk around the test room to ensure examinees are working on the correct sections of the test booklet and answer document. Walk around the test room to discourage and detect prohibited behavior. Collect and account for all materials after testing. Document irregularities and void examinees’ tests, as required.

Be attentive to examinees and materials at all times.

Walk around the test room to ensure examinees are working on the correct sections of the test booklet and answer document.

Walk around the test room to discourage and detect prohibited behavior.

Collect and account for all materials after testing.

Document irregularities and void examinees’ tests, as required.

Attentiveness Staff must remain attentive to their testing responsibilities throughout the entire administration. Reading (except the Manual), grading papers, using a computer, talking casually, or engaging in any activity in the test room not directly related to the administration is not allowed.

Staff must remain attentive to their testing responsibilities throughout the entire administration. Reading (except the Manual), grading papers, using a computer, talking casually, or engaging in any activity in the test room not directly related to the administration is not allowed.

Security of Materials Test materials must NEVER be left unattended. Keep materials away from examinees prior to distributing materials, as directed in the Verbal Instructions. NEVER leave a test room unattended! Only examinees may break the seals of the test booklets. No photocopying test materials!

Test materials must NEVER be left unattended. Keep materials away from examinees prior to distributing materials, as directed in the Verbal Instructions.

NEVER leave a test room unattended!

Only examinees may break the seals of the test booklets.

No photocopying test materials!

Room Preparation Rooms should be arranged prior to testing by building maintenance staff. Extra pencils will be supplied by test center. These can be located in your test materials basket. Check your room walls for inappropriate posted materials.

Rooms should be arranged prior to testing by building maintenance staff.

Extra pencils will be supplied by test center. These can be located in your test materials basket.

Check your room walls for inappropriate posted materials.

Admitting Examinees to Testing Room Students will be checked in first at a central location and then directed to their assigned room. Admit examinees to the test room one by one, checking identification at the door. Mark assigned examinee’s ID/attendance on your roster. (review acceptable forms of identification in Manual) Direct examinees as they enter the room to a specific seat. Separate friends and relatives. Do not allow examinees to choose their own seats! If you have a roster addition, the examinee will be escorted to your room by the test center supervisor (Jennifer Ailshire). Once admitted to the testing room, examinees must remain in the room; otherwise, ID must be checked again.

Students will be checked in first at a central location and then directed to their assigned room.

Admit examinees to the test room one by one, checking identification at the door.

Mark assigned examinee’s ID/attendance on your roster. (review acceptable forms of identification in Manual)

Direct examinees as they enter the room to a specific seat. Separate friends and relatives. Do not allow examinees to choose their own seats!

If you have a roster addition, the examinee will be escorted to your room by the test center supervisor (Jennifer Ailshire).

Once admitted to the testing room, examinees must remain in the room; otherwise, ID must be checked again.

Administering the Test Begin reading the verbal instructions as soon as all examinees present at the test room shortly after 8:00 have been seated. Do not wait for examinees who are not at the test center by 8:00 a.m. Verbal instructions in each test room must begin no later than 9:00 a.m. Make any general announcements prior to beginning the verbal instructions. (location of restrooms, no hats allowed, no smoking on school grounds, kleenex location, etc.) Begin verbal instructions as outlined in your Manual. Be sure to follow the correct instructions (Multiple Choice Only or Plus Writing) Staff must read instructions verbatim. Do not allow late students to be admitted after test booklets have been distributed.

Begin reading the verbal instructions as soon as all examinees present at the test room shortly after 8:00 have been seated.

Do not wait for examinees who are not at the test center by 8:00 a.m.

Verbal instructions in each test room must begin no later than 9:00 a.m.

Make any general announcements prior to beginning the verbal instructions. (location of restrooms, no hats allowed, no smoking on school grounds, kleenex location, etc.)

Begin verbal instructions as outlined in your Manual.

Be sure to follow the correct instructions (Multiple Choice Only or Plus Writing)

Staff must read instructions verbatim.

Do not allow late students to be admitted after test booklets have been distributed.

During Testing Minimize distractions. Follow outline of instructions. Be attentive during testing. Complete required forms as outlined in the instructions. Time tests accurately with at least two forms of timing devices. Check examinees’ calculators during math test. (review Manual for more details) A 10 minute break MUST be given between Tests 2 and 3.

Minimize distractions.

Follow outline of instructions.

Be attentive during testing.

Complete required forms as outlined in the instructions.

Time tests accurately with at least two forms of timing devices.

Check examinees’ calculators during math test. (review Manual for more details)

A 10 minute break MUST be given between Tests 2 and 3.

What to do… If an examinee needs to leave the room during testing (restroom, ill, etc.) If you observe a prohibited behavior by an examinee (cheating, using unauthorized calculator, use of cell phone, etc.) Group irregularity (power outage, major distraction, timing not accurate, etc.)

If an examinee needs to leave the room during testing (restroom, ill, etc.)

If you observe a prohibited behavior by an examinee (cheating, using unauthorized calculator, use of cell phone, etc.)

Group irregularity (power outage, major distraction, timing not accurate, etc.)

After the Test Verify the count of used and unused test booklets. The number of used booklets must match the number of examinees in your room. Return test materials, reports and forms to Test Center Supervisor in the counseling center (Jennifer Ailshire)

Verify the count of used and unused test booklets.

The number of used booklets must match the number of examinees in your room.

Return test materials, reports and forms to Test Center Supervisor in the counseling center (Jennifer Ailshire)

Forms to Complete ACT Test Booklet Count Form (during testing) ACT Seating Diagram (during testing) ACT Testing Time Verification Form (during testing) ACT Irregularity Report (if necessary) ACT Roster Additions Form (completed by Test Center Supervisor) ACT List of Persons Denied Admission (completed by Test Center Supervisor) Employment Eligibility Verification (form I-9) to be completed after testing Payment Form to be completed after testing with Test Center Supervisor

ACT Test Booklet Count Form (during testing)

ACT Seating Diagram (during testing)

ACT Testing Time Verification Form (during testing)

ACT Irregularity Report (if necessary)

ACT Roster Additions Form (completed by Test Center Supervisor)

ACT List of Persons Denied Admission (completed by Test Center Supervisor)

Employment Eligibility Verification (form I-9) to be completed after testing

Payment Form to be completed after testing with Test Center Supervisor

$$$Money$$$ Test center staff are employees of ACT; therefore, wages are subject to both income tax withholding and Social Security (FICA deductions). If an employee earns $100 or more per calendar year, Social Security tax is withheld. Employees will receive W-2 forms after the end of the calendar year. Test center staff will typically receive a check from ACT in the mail within one month.

Test center staff are employees of ACT; therefore, wages are subject to both income tax withholding and Social Security (FICA deductions). If an employee earns $100 or more per calendar year, Social Security tax is withheld. Employees will receive W-2 forms after the end of the calendar year.

Test center staff will typically receive a check from ACT in the mail within one month.