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ACT Room Supervisor’s Training 2006-07
Test Day Schedule <ul><li>Report by 7:30 a.m. (at the latest) </li></ul><ul><li>Briefing Session (receive materials) 7:30-...
Responsibilities <ul><li>Read the Manual and understand the policies and procedures it describes. </li></ul><ul><li>Attend...
<ul><li>Count test booklets upon receipt from the test supervisor. </li></ul><ul><li>Distribute test materials, keeping te...
<ul><li>Be attentive to examinees and materials at all times. </li></ul><ul><li>Walk around the test room to ensure examin...
Attentiveness <ul><li>Staff must remain attentive to their testing responsibilities throughout the entire administration. ...
Security of Materials <ul><li>Test materials must NEVER be left unattended.  Keep materials away from examinees prior to d...
Room Preparation <ul><li>Rooms should be arranged prior to testing by building maintenance staff. </li></ul><ul><li>Extra ...
Admitting Examinees to Testing Room <ul><li>Students will be checked in first at a central location and then directed to t...
Administering the Test <ul><li>Begin reading the verbal instructions as soon as all examinees present at the test room sho...
During Testing <ul><li>Minimize distractions. </li></ul><ul><li>Follow outline of instructions. </li></ul><ul><li>Be atten...
What to do… <ul><li>If an examinee needs to leave the room during testing (restroom, ill, etc.) </li></ul><ul><li>If you o...
After the Test <ul><li>Verify the count of used and unused test booklets. </li></ul><ul><li>The number of used booklets mu...
Forms to Complete <ul><li>ACT Test Booklet Count Form (during testing) </li></ul><ul><li>ACT Seating Diagram (during testi...
$$$Money$$$ <ul><li>Test center staff are employees of ACT; therefore, wages are subject to both income tax withholding an...
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Act Training Presentation

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This is a powerpoint that can be used to train ACT room supervisors

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  1. 1. ACT Room Supervisor’s Training 2006-07
  2. 2. Test Day Schedule <ul><li>Report by 7:30 a.m. (at the latest) </li></ul><ul><li>Briefing Session (receive materials) 7:30-7:45 a.m. </li></ul><ul><li>Report to assigned rooms with test materials in hand. </li></ul><ul><li>Examinees arrive 8:00 a.m. (at the latest) </li></ul><ul><li>Examinees will first check in at front entrance and present ID’s 8:00 a.m. </li></ul><ul><li>Examinees report to rooms 8:05 a.m. </li></ul><ul><li>Identify and admit examinees 8:05-8:30 a.m. </li></ul><ul><li>Begin verbal instructions, complete front page of the answer documents, and hand out multiple-choice test booklets 8:30-8:45 a.m. </li></ul><ul><li>Administer Tests 1,2,3, and 4 and writing test if in a Plus Writing Room 8:45-12:15 or 1:00 p.m. </li></ul><ul><li>Dismiss examinees </li></ul><ul><li>Return materials to test center supervisor in counseling center (Jennifer Ailshire) </li></ul><ul><li>Fill out payment form information </li></ul>
  3. 3. Responsibilities <ul><li>Read the Manual and understand the policies and procedures it describes. </li></ul><ul><li>Attend both the training and briefing sessions. </li></ul><ul><li>Take responsibility for a test room and provide an environment conducive to testing. </li></ul><ul><li>Identify and admit examinees. </li></ul><ul><li>Mark attendance and identification on the roster(s). </li></ul><ul><li>Collect ID letters. </li></ul><ul><li>Direct examinees to seats. </li></ul>
  4. 4. <ul><li>Count test booklets upon receipt from the test supervisor. </li></ul><ul><li>Distribute test materials, keeping test booklets in numerical order. </li></ul><ul><li>Collect admission tickets. </li></ul><ul><li>Read verbal instructions to the examinees. </li></ul><ul><li>Properly time tests, using two timepieces (clock and watch or stop watch and clock, etc.); record the Start, Time Remaining, and Stop times in the Manual; complete the Extended Time Testing Examinee Progression Report. </li></ul><ul><li>Complete the Seating Diagram and Test Booklet Count Form. </li></ul>
  5. 5. <ul><li>Be attentive to examinees and materials at all times. </li></ul><ul><li>Walk around the test room to ensure examinees are working on the correct sections of the test booklet and answer document. </li></ul><ul><li>Walk around the test room to discourage and detect prohibited behavior. </li></ul><ul><li>Collect and account for all materials after testing. </li></ul><ul><li>Document irregularities and void examinees’ tests, as required. </li></ul>
  6. 6. Attentiveness <ul><li>Staff must remain attentive to their testing responsibilities throughout the entire administration. Reading (except the Manual), grading papers, using a computer, talking casually, or engaging in any activity in the test room not directly related to the administration is not allowed. </li></ul>
  7. 7. Security of Materials <ul><li>Test materials must NEVER be left unattended. Keep materials away from examinees prior to distributing materials, as directed in the Verbal Instructions. </li></ul><ul><li>NEVER leave a test room unattended! </li></ul><ul><li>Only examinees may break the seals of the test booklets. </li></ul><ul><li>No photocopying test materials! </li></ul>
  8. 8. Room Preparation <ul><li>Rooms should be arranged prior to testing by building maintenance staff. </li></ul><ul><li>Extra pencils will be supplied by test center. These can be located in your test materials basket. </li></ul><ul><li>Check your room walls for inappropriate posted materials. </li></ul>
  9. 9. Admitting Examinees to Testing Room <ul><li>Students will be checked in first at a central location and then directed to their assigned room. </li></ul><ul><li>Admit examinees to the test room one by one, checking identification at the door. </li></ul><ul><li>Mark assigned examinee’s ID/attendance on your roster. (review acceptable forms of identification in Manual) </li></ul><ul><li>Direct examinees as they enter the room to a specific seat. Separate friends and relatives. Do not allow examinees to choose their own seats! </li></ul><ul><li>If you have a roster addition, the examinee will be escorted to your room by the test center supervisor (Jennifer Ailshire). </li></ul><ul><li>Once admitted to the testing room, examinees must remain in the room; otherwise, ID must be checked again. </li></ul>
  10. 10. Administering the Test <ul><li>Begin reading the verbal instructions as soon as all examinees present at the test room shortly after 8:00 have been seated. </li></ul><ul><li>Do not wait for examinees who are not at the test center by 8:00 a.m. </li></ul><ul><li>Verbal instructions in each test room must begin no later than 9:00 a.m. </li></ul><ul><li>Make any general announcements prior to beginning the verbal instructions. (location of restrooms, no hats allowed, no smoking on school grounds, kleenex location, etc.) </li></ul><ul><li>Begin verbal instructions as outlined in your Manual. </li></ul><ul><li>Be sure to follow the correct instructions (Multiple Choice Only or Plus Writing) </li></ul><ul><li>Staff must read instructions verbatim. </li></ul><ul><li>Do not allow late students to be admitted after test booklets have been distributed. </li></ul>
  11. 11. During Testing <ul><li>Minimize distractions. </li></ul><ul><li>Follow outline of instructions. </li></ul><ul><li>Be attentive during testing. </li></ul><ul><li>Complete required forms as outlined in the instructions. </li></ul><ul><li>Time tests accurately with at least two forms of timing devices. </li></ul><ul><li>Check examinees’ calculators during math test. (review Manual for more details) </li></ul><ul><li>A 10 minute break MUST be given between Tests 2 and 3. </li></ul>
  12. 12. What to do… <ul><li>If an examinee needs to leave the room during testing (restroom, ill, etc.) </li></ul><ul><li>If you observe a prohibited behavior by an examinee (cheating, using unauthorized calculator, use of cell phone, etc.) </li></ul><ul><li>Group irregularity (power outage, major distraction, timing not accurate, etc.) </li></ul>
  13. 13. After the Test <ul><li>Verify the count of used and unused test booklets. </li></ul><ul><li>The number of used booklets must match the number of examinees in your room. </li></ul><ul><li>Return test materials, reports and forms to Test Center Supervisor in the counseling center (Jennifer Ailshire) </li></ul>
  14. 14. Forms to Complete <ul><li>ACT Test Booklet Count Form (during testing) </li></ul><ul><li>ACT Seating Diagram (during testing) </li></ul><ul><li>ACT Testing Time Verification Form (during testing) </li></ul><ul><li>ACT Irregularity Report (if necessary) </li></ul><ul><li>ACT Roster Additions Form (completed by Test Center Supervisor) </li></ul><ul><li>ACT List of Persons Denied Admission (completed by Test Center Supervisor) </li></ul><ul><li>Employment Eligibility Verification (form I-9) to be completed after testing </li></ul><ul><li>Payment Form to be completed after testing with Test Center Supervisor </li></ul>
  15. 15. $$$Money$$$ <ul><li>Test center staff are employees of ACT; therefore, wages are subject to both income tax withholding and Social Security (FICA deductions). If an employee earns $100 or more per calendar year, Social Security tax is withheld. Employees will receive W-2 forms after the end of the calendar year. </li></ul><ul><li>Test center staff will typically receive a check from ACT in the mail within one month. </li></ul>
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