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Welcome to the World of Google Apps!  Geos Institute’s First Step Into the Clouds
Today’s Goals: <ul><li>Explain why we are switching to Google </li></ul><ul><li>Introduce you to what Google Apps has to o...
You may be asking:  Why Google? <ul><li>Power and convenience </li></ul><ul><li>Easy access </li></ul><ul><li>More secure ...
What is Google Apps? <ul><li>Google Apps is a service from Google for using custom domain names with several Google produc...
Today’s focus: <ul><li>Gmail </li></ul><ul><li>Google Calendar </li></ul>
But first, how do I log in? <ul><li>The web url for the Geos Institute Google App Account is:  www.google.com/a/geosinstit...
Gmail Basics <ul><li>Composing a message </li></ul><ul><ul><li>Replying </li></ul></ul><ul><ul><li>Forwarding </li></ul></...
Composing a Message <ul><li>Rather than opening a new message window like Outlook does, Gmail replaces your inbox with a m...
Creating Contacts <ul><li>Contacts can be created manually one at a time or in bulk by uploading a csv file </li></ul><ul>...
Applying Filters & Labels <ul><li>Filters are a powerful tool that allow you to block or categorize incoming emails </li><...
Archiving Messages <ul><li>Archiving moves messages out of your inbox and into All Mail, letting you tidy up your inbox wi...
Google Calendar Allows You To: <ul><li>Share specific calendars with others </li></ul><ul><li>Schedule meetings and send i...
Resources: <ul><li>Google provides lots of resources to help you succeed with Google Apps.  </li></ul><ul><li>I have uploa...
Welcome to the Clouds! <ul><li>I think you’ll find your journey enjoyable. </li></ul>
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Welcome togoogleapps

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  • Power and convenience: Gmail provides 7.5 GB of storage per account and upgrading to more storage is very inexpensive. Easy Access: You can log in to your email account no matter where you are as long as you have access to the internet. More security: Never lose data. If your computer crashes, you have no worries because all your email is hosted and safely backed up on Google’s secure servers instead of on your computer. Better collaboration and productivity: * Coordinate meetings and company events by sharing calendars * Share documents, spreadsheets, and presentations that multiple team members can view and edit all at the same time. * Send and receive instant chat messages right in your Gmail window.
  • Transcript of "Welcome togoogleapps"

    1. 1. Welcome to the World of Google Apps! Geos Institute’s First Step Into the Clouds
    2. 2. Today’s Goals: <ul><li>Explain why we are switching to Google </li></ul><ul><li>Introduce you to what Google Apps has to offer </li></ul><ul><li>Teach you the basic functions of Gmail </li></ul><ul><li>Prepare you for the differences you’ll find between Outlook and Gmail </li></ul><ul><li>Direct you to more resources to help you get started </li></ul>
    3. 3. You may be asking: Why Google? <ul><li>Power and convenience </li></ul><ul><li>Easy access </li></ul><ul><li>More secure </li></ul><ul><li>Better collaboration and productivity </li></ul>
    4. 4. What is Google Apps? <ul><li>Google Apps is a service from Google for using custom domain names with several Google products. </li></ul><ul><li>It features several Web applications with similar functionality to traditional office suites, including: Gmail, Google Calendar, Talk, Docs and Sites. </li></ul>
    5. 5. Today’s focus: <ul><li>Gmail </li></ul><ul><li>Google Calendar </li></ul>
    6. 6. But first, how do I log in? <ul><li>The web url for the Geos Institute Google App Account is: www.google.com/a/geosinstitute.org . </li></ul><ul><li>Username= your first name </li></ul><ul><li>Password: geosinstitute </li></ul><ul><li>Note: Upon your first log in, you will be asked to change your password </li></ul>
    7. 7. Gmail Basics <ul><li>Composing a message </li></ul><ul><ul><li>Replying </li></ul></ul><ul><ul><li>Forwarding </li></ul></ul><ul><ul><li>Printing </li></ul></ul><ul><li>Applying filters </li></ul><ul><li>Archiving messages </li></ul><ul><li>Suggested Resource for Gmail Basics: https://docs. google . com/a/geosinstitute .org/document/edit?id=1m_p7xA1oY7aeXRu9vIqKcrL0P1IFen-w7fM1X2t-zLo&hl=en# </li></ul>
    8. 8. Composing a Message <ul><li>Rather than opening a new message window like Outlook does, Gmail replaces your inbox with a message form. </li></ul><ul><li>Let’s try it! </li></ul><ul><li>www.google.com/a/geosinstitute.org </li></ul>
    9. 9. Creating Contacts <ul><li>Contacts can be created manually one at a time or in bulk by uploading a csv file </li></ul><ul><li>To create or manage contacts, click on “Contacts” in the left-hand side menu </li></ul><ul><li>Let’s try it! </li></ul><ul><li>Suggested resources: https://docs. google . com/a/geosinstitute .org/document/edit?id=1d2V_ax0ArjK8vrzDxHSbORfFsEyPJvEcoD4dNBNdt10&hl=en# </li></ul>
    10. 10. Applying Filters & Labels <ul><li>Filters are a powerful tool that allow you to block or categorize incoming emails </li></ul><ul><li>Labels can be applied manually or by using filters to keep your inbox organized </li></ul><ul><li>Let’s try it! </li></ul><ul><li>Suggested Resource: https://docs. google . com/a/geosinstitute .org/document/edit?id=1tqQQKNpJo_HeaKQmul1dyPlNNHBjBoE8-ZRWcn6k408&hl=en# </li></ul>
    11. 11. Archiving Messages <ul><li>Archiving moves messages out of your inbox and into All Mail, letting you tidy up your inbox without deleting anything. </li></ul><ul><li>Any message you've archived can be found in All Mail, in any labels you've applied to it, and in Gmail search results. Remember, when archived, the message still applies to your storage limit. </li></ul>
    12. 12. Google Calendar Allows You To: <ul><li>Share specific calendars with others </li></ul><ul><li>Schedule meetings and send invites to other staff or other gmail users. </li></ul><ul><li>Create Task Lists, send email reminders and set due dates </li></ul><ul><li>Let’s try it! </li></ul><ul><li>Suggested Resources: </li></ul><ul><li>Set up your calendar: https://docs.google.com/a/geosinstitute.org/document/edit?id=1VQIjXDHYzCULKODjBo4OLkrpHggTUEotpibc_Dr39T4&hl=en# </li></ul><ul><li>Calendar Basics: https://docs. google . com/a/geosinstitute .org/document/edit?id=1Bp6FPnyPSLPQJ6wEur5d7uBsSYXlp3-gA0G1Urca0Uk&hl=en# </li></ul>
    13. 13. Resources: <ul><li>Google provides lots of resources to help you succeed with Google Apps. </li></ul><ul><li>I have uploaded the applicable ones to Google Docs. So, when you sign into your gmail account, just click on Documents in the top left corner to see all the resources you have! </li></ul>
    14. 14. Welcome to the Clouds! <ul><li>I think you’ll find your journey enjoyable. </li></ul>
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