Trip to Spain 2012 - Pre-trip document


Published on

Published in: Travel, Business
  • Be the first to comment

  • Be the first to like this

No Downloads
Total views
On SlideShare
From Embeds
Number of Embeds
Embeds 0
No embeds

No notes for slide

Trip to Spain 2012 - Pre-trip document

  1. 1. TRIP TO SPAINMarch 28 – April 8, 2012
  2. 2. INDEX Information package March 19, 20121.- Flight information2.- Accommodation3.- Accommodation in Vitoria-Gasteiz – Host families4.- Emergency numbers5.- Sweaters6.- Trip preparation7.- Electronics8.- Pocket money9.- Passports + Safety10.- Insurance11.- Final list of students going on the trip12.- ItineraryiWeb of the Spanish trip ´12: page: SAS Trip to Spain - Page 2 of 12
  3. 3. 1.- FLIGHT INFORMATIONAir Company: EmiratesShanghai (China) – Dubai (United Arab Emirates) – Madrid (Spain)Wednesday March 28 – EK303: Pudong Airport (23:30) – Dubai (04:30+1)Thursday March 29 – EK141: Dubai (07:50) – Madrid (13:45)Duration (20h15’): EK303 (09h00´) + Stop-over (3h20´) + EK141 (7h55´)Madrid (Spain) – Dubai (United Arab Emirates) – Shanghai (China)Saturday April 7 – EK142: Madrid (15:25) – Dubai (00:40 + 1)Sunday April 8 – EK302: Dubai (03:10) – Pudong Airport (15:30)Duration (18h05’): EK142 (7h15´) + Stop-over (2h30´) + EK302 (8h20´)Departure – Meeting time: Wednesday March 28 at 21:00 Pudong AirportThe flight departs at 23:30 on Wednesday night. For international flights we need tocheck in two hours before, so we will meet at 21:00 (09:00 p.m.) at Pudong Airport– Terminal 2, in front of Emirates check-in counter. The Emirates check-in counter islocated at Terminal 2 Island E counter E09-E18 on the departure level.SAS does not provide transportation to the airport, we will meet there.Emirates allows 20 kilograms for check-in and 7 kilograms for carry-on for each person.Please don´t exceed that weight. If you are planning on bringing presents from Spain,count on saving some space in your luggage for the return trip.Please don’t forget your passports. Some students need to bring two kinds of ID, one toexit/re-enter China, one to enter/exit Spain. Please if you are not sure about this contactSr. Castro. Double check with your parents what travel documents you need to carrybefore you leave your home.Arrival in Shanghai: Sunday April 8 at 3:30 p.m. Pudong AirportWe will come back on Sunday April 8, at 15:30. Parents have to complete a formindicating the chaperones if: - they will meet their child at the airport. - the child is authorized to take a taxi home unaccompanied. - the child will be picked up by a driver. - Other – to be specified on the formYou will receive this form through your kids this week. SAS Trip to Spain - Page 3 of 12
  4. 4. SkywardsSkywards is the Frequent Flier Program operated by Emirates Airline.Partner Airlines are:1.- Continental Airlines2.- Japan Airlines3.- Jet Airways4.- Kingfisher Airlines5.- Korean Air6.- South African Airways7.- United Airlines8.- Virgin BlueIf your kid is enrolled in any of those programs and you would like him/her to collect themiles please ask the student to provide us with their Frequent Flyer number.2.- ACCOMMODATIONWednesday March 28 : Shanghai- Meet at Pudong Aiport at 21:00 (09:00 p.m.)Thursday March 29 : Madrid- Arrival to Barajas Airport, Madrid (13:45)- Transfer to hotel by private bus- Check-in and lunch at the hotelAccommodation at ¨Hotel Convención (****)¨ (Madrid) (+34) 91 221 40 60 / 91 574 68 00Friday March 30 : Madrid – Vitoria-GasteizFriday March 30 Lunch at ¨Restaurante La Taurina¨ March 30, Saturday March 31, Sunday April 1 : Vitoria-GasteizAccommodation at homes of relatives and friends of Sr. Castro.See point 3 of this document.Dinners + Breakfast with host families.Lunch with the group.Monday April 2 : Vitoria-Gasteiz – San Sebastián- Breakfast with host families SAS Trip to Spain - Page 4 of 12
  5. 5. - Lunch in restaurant in Irún- Dinner at hostel.Accommodation at Albergue OndarretaPaseo de Igeldo no. 2520008 San SebastiánTelephone: +34 943 310 268Fax: +34 943 214 090http://www.donostialbergues.orgTuesday April 3 : San Sebastián – Bilbao – Quintana Martín GalíndezTuesday April 3, Wednesday April 4 and Thursday April 5:Those three nights we will stay atAlbergue Valle de TobalinaHulu Ocio Aventura y Naturaleza, S.L. didn´t got the telephone of this hostel.In case of emergency please call directly Sr. Castro (see point 4)Friday April 6 : Quintana Martín Galíndez – Balmaseda – Lerma - MadridAccommodation at ¨Hotel Convención (****)¨ (Madrid) (+34) 91 221 40 60 / 91 574 68 00Saturday April 7 : Madrid – Dubai – Shanghai- Breakfast at hotel- Last visit in Madrid- 12:30 Transfer from hotel to Madrid Airport- 15:25 Flight Madrid-Dubai-ShanghaiSunday April 8 – Shanghai- Arrival to Pudong Airport at 15:303.- ACCOMMODATION IN VITORIA-GASTEIZIn Vitoria-Gasteiz students will be hosted with friends and relatives of Sr. Castro.Students were giving the choice of staying individually with one family, but all of thempreferred to be in groups of two or three.Students will have dinners and breakfasts with the host families.Lunch on Saturday and Sunday will be all students together.We have set a meeting point, and families will pick and drop students from the meetingpoint. Students will not have to walk alone in the city to the homes of the families. SAS Trip to Spain - Page 5 of 12
  6. 6. The meeting point will be at the tourist office, that is located at ¨Plaza de España –Vitoria-Gasteiz¨. Down there you have the addresses of the families, so you could checkin Google Maps where you will be hosted.This is where students will be hosted, and a brief description of the host family.FAMILY 1 – ROBERTO AND GINAStudents:- Xin Sui- KelleyRoberto is a classmate from high school.He is married to Gina, a lady from Mexico.They don´t have kids... yet.Address:Mob. Roberto:Mob. Gina:FAMILY 2 – AITOR, RAQUEL E IMANOLStudents:- Steph- Eva- JocelynBoth Aitor and his partner Raquel are old friends.Aitor was my best friend since elementary school.I meet Raquel when we both studied in college in Bilbao.They have a little kid called Imanol.Address:Tel. (+34)Cel. Aitor (+34)Cel. Raquel (+34)FAMILY 3 – IÑIGO, SONIA AND PAULAStudents:- Monica- Yi YingIñigo is my very fit brother (he is running the Barcelona marathon on March 25)His wife Sonia works at Zara, so she may help you out with your shopping if you want tobuy anything there :-)Address:Tel. (+34)Cel. Iñigo (+34)Cel. Sonia (+34) SAS Trip to Spain - Page 6 of 12
  7. 7. FAMILY 4 – MAITEStudents:- Carolyn- CaseyMaite is the only single person in the group, but students will share the house thatweekend with his brother and two kids, one boy who is 10 years old, one girl who is 6.Address:Tel. (+34)Cel. (+34)FAMILY 5 – EDUARDO, ELISA AND IRATIStudents:- Chloe- MonicaEduardo is my cousin. Elisa is his wife.Address:Tel. (+34)Cel. (+34)FAMILY 6 – DANI Y VERÓNICAStudents:- Jeremy- MaxDaniel is a very close friend of mine, and Verónica is his girlfriend.Address:Cel. Dani (+34)FAMILY 7 – EDU AND CONCHIStudents:- Colin- Karson- CharlieEduardo and Conchi are my uncle and aunt.Their daughters left the house long time ago, so they have enough space to host threestudents. Good –or bad thing-? They don´t speak any English, so you will need topractice Spanish if you want to eat!Address:Tel. (+34)Mob. Conchi (+34) SAS Trip to Spain - Page 7 of 12
  8. 8. FAMILY 8 – JOSE LUIS Y PILIChaperones:- Celia- CastroYeap, we will be at my parents´Address:Tel. (+34)PRESENTS FOR HOST FAMILIESHost families are hosting students because they want to do it, and they are very excitedabout this experience. They don´t charge any money for doing that.All students will receive some memorabilia from SAS to give to the host families aspresents, on their behalf. If students want to give them any other present from Chinathey are welcome, but in that case please NOTHING EXPENSIVE.4.- EMERGENCY NUMBERSTelephones in SpainTime difference with Spain: +6 hours(At 4 p.m. in Shanghai it is 10 a.m. in Madrid –same day-)- Sr. Castro´s cell phone in Spain: (+34) (24 hours)- Ms. Celia Shi´s cell phone in Spain: (+34) (24 hours)In section 2 of this document you have the phone numbers of the hostel/hostels wherewe will stay each night, and in section 3 the phone numbers in Vitoria-Gasteiz.The English level of the host families varies from 0 to high level.I wrote the hosts´ telephone numbers in case you need to contact your son or daughterurgently. Please don´t use those phones unless it is a real emergency.You could always call Sr. Castro or Ms. Shi in the phones indicated above.Telephones in China:- Sr. Castro´s cell phone in China:- Mr. Ed Kidd (HS Principal):- Mr. Michael Sheehan (HS Assistant Principal):- Mr. Alan Knobloch (Assistant Superintendent):E-mail addresses: SAS Trip to Spain - Page 8 of 12
  9. 9. - Sr. Castro´s e-mail addresses:-Ms. Shi´s e-mail address:5.- SWEATERSAs it is a tradition with some school events (Habitat, Relay for Life, sports, …) we willalso have our own trip sweaters.Thanks to the students who sent designs. Jocelyn Hung´s design was the one whoreceived more votes. The winner design is the one that you can see in the first page ofthis document.6.- TRIP PREPARATIONWeatherSpain = SunWell, that is what many people think (Spain = Sun) but it is not totally true. Theweather in Spain in the summer is definitely beautiful, and that´s one of the reasonswhy this country receives a lot of visitor. But during this time of the year, the weathercan be very unpredictable. And we will be in the north. Keep that in mind when youpack.What to TAKE:This is a list of suggestions:LUGGAGE- Suitcase or large backpack: The one you will take on the plane. Remember, notmore that 20 kg., you are not moving to Spain forever!- Small backpack.SHOES- Walking shoes: Bring comfortable shoes, as we will walk a lot. One of the days weare going hiking, but it is an easy –and beautiful- one. If you have trekking shoes good,otherwise tennis shoes would be totally fine. For some students flip-flops are OK forschool. They are NOT OK for walking in Madrid or any of the cities, so please don´tleave you room in flip-flops when we are going out.- Sneakers or Not-walking shoes: At the end of the day you could take a showerand change into more comfortable shoes. SAS Trip to Spain - Page 9 of 12
  10. 10. - Flip-flops or shower shoes for the shower.CLOTHES- Rainproof nylon jacket or all weather jacket or poncho: Spain can provide downpoursat any time of year. Take something for the rain that you can easily fold in your smallbackpack and take out if it starts raining.- Warm clothes. Weather in Madrid is like in Shanghai. In the north of Spain a little bitcolder. In Shanghai right now anything could happen, a very nice day or a cold day. Thesame in Spain, so be ready.Apart of regular things that you would take on a trip, make sure to:- Bring a towel (don´t forget)- Bath suit. One of the days we will go kayacking.- Toothpaste, toothbrush, etc.MISCELLANEOUS- Plastic bags for dirty laundry- Medication if you need any- Pens and writing materials- Small Spanish/English pocket dictionary- Digital camera and battery charger. In Spain the plugs are two round pins. Bring apower adapter plug is you need onePlease note that all SAS rules apply for this trip and this means dress code also. Byvirtue of travelling as a group we are representing our school abroad and thereforeproject a school image to anyone who meets us – tour guides, hotel personnel...Label your suitcase with your name and your home address and we will attach coloredyarn to all suitcases so that we can spot them easily as a group. We will do this at theairport.7.- ELECTRONICSLAPTOP COMPUTERSWe don´t encourage you to bring your laptop. It is true that it can become useful in theplane, in the hotel in Madrid or in the long bus rides. But it may also be veryinconvenient to have to take care of it.Apart of on the plane or on the bus, you will not have much time to use it. And this tripis a great opportunity to socialize in the real world and not in the virtual world. Somehomes in Vitoria-Gasteiz will have wi-fi, but some others will not. SAS Trip to Spain - Page 10 of 12
  11. 11. Parents, please talk about this with your kids. Some of you may want to hear from yoursons/daughters. In that case, please give us a call to the phone numbers indicated inpoint 4 and we will pass the phone to the student or indicate you a good time to call.MP3, OTHERSIf you bring any electronic gadgets you are totally responsible for safeguarding it andyou will agree to good etiquette in using it. Please respect the chaperones when theyask you to disconnect in order to participate fully in trip activities. Please be aware thatwe will not turn the bus around to return to the hotel or restaurant because you forgotyour MP3 player there. If you bring one be supremely responsible.8.- POCKET MONEYExcept for lunch at the airport the last day, EVERYTHING is covered, so students don´tneed to pay for anything extra. Depending on your budget and souvenir shopping youmay want to bring around 100-150 USD or equivalent in RMB. We will change themoney into Euros at Pudong Aiport (if you carry RMB) or at Madrid Airport (if you carrydollars).ATM cards with an international link up (Cirrus, Plus, Maestro, Visa) can also be used.Lunch the last day is not included because we will leave the hotel at 12:30, too early inSpain to have lunch. Last year the hotel prepared a pic-nic lunch but we were not ableto pass customs with water and food, and students preferred to go to fast foodrestaurants than rushing to eat the pic-nic lunch. So this year students will pay for theirlast meal at the airport.EMERGENCY MONEYParents, please don´t consider giving your kids more than the pocket money in case ofemergency. Everything is covered, and in case of emergency the chaperones could payfor the emergency and get a refund later. It is better that the kids enjoy the trip withouthaving the responsibility of carrying a lot of money.9.- PASSPORTS + SAFETYPassports and other travel documents –as taibaozheng- will be kept by the chaperonesduring the whole trip, to avoid the risk of getting lost.Students shouldn´t have very valuable items with them. In Madrid there arepickpocketers in tourist areas. Nothing to worry about if you are careful, but it could bea problem if you have a lot of money on you and you don´t pay attention. Pickpocketersdon´t use violence, you don’t have to worry about that at all, Madrid is very safe. Butthey are very smart and they can take your belongings without you even realizing. Soplease don´t put yourself on that situation. SAS Trip to Spain - Page 11 of 12
  12. 12. Parents, the chaperones will talk about this with students before the trip. But pleaseremind them to be careful with their things.10.- INSURANCEIt is included in the price of the trip and information was sent to families.Also students could download the information about coverage from Moodle.11.- FINAL LIST OF STUDENTS GOING ON THE TRIP11 girls / 5 boys Estudiante Gr. Clase1 Carolyn 9 F Chinese2 Casey 9 F Chinese3 Kelley 9 F Spanish I4 Xin Sui 9 F Spanish I5 Max 9 M Spanish II6 Jeremy 9 M Spanish II7 Monica 10 F Chinese8 Colin 10 M IB Spanish B9 Eva 10 F Spanish II10 Yi Ying 10 F Spanish II11 Charlie 10 M Spanish II12 Monica 10 F Spanish III13 Jocelyn 10 F Spanish III14 Chloe 10 F Spanish III15 Karson 10 M Spanish III16 Stephanie 11 F IB Spanish B11.- ITINERARYWednesday March 28 : Flight Shanghai-Dubai-Madrid (departure at 23:30)Thursday March 29 : Madrid (arrival at 13:45)Friday March 30 : Madrid – Vitoria-GasteizSaturday March 31 : Vitoria-GasteizSunday April 1 : Vitoria-GasteizMonday April 2 : Vitoria-Gasteiz – San SebastianTuesday April 3 : San Sebastian – Bilbao – Quintana Martín GalíndezWednesday April 4 : Quintana Martín GalíndezThursday April 5 : Quintana Martín GalíndezFriday April 6 : Quintana Martín Galíndez – Balmaseda – Lerma - MadridSaturday April 7 : Flight Madrid-Dubai-Shanghai (departure at 15:25)Sunday April 8 : Shanghai (arrival at 15:30)In the first document sent about the trip you have more detailed information –see Moodle-.In our next meeting I will give you a more detailed document about our itinerary.9 days to fly today! SAS Trip to Spain - Page 12 of 12