ASU Manuals: A Compilation

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A Compilation of the Policy Manual Used by the Aklan State University

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ASU Manuals: A Compilation

  1. 1. The ASU Code 1 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies The ASU Code 1 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies Page Chapter 1 General Provisions 6 Article 1 Title 6 2 Nature 6 3 The Charter 6 4 Essence of the University Existence 6 5 Policies 6 6 Powers 7 Chapter 2 The Governing Board 7 Article 7 Composition and Manner of Appointment 7 8 Powers and Duties 8 9 Term of Office 11 10 Meetings 11 11 Committees 11 12 Filing of Report 11 Chapter 3 The University Academic Council 12 Article 13 Composition 12 14 Powers 12 15 Presiding Officers 12 16 Meetings 13 17 Amendments 13 18 Committees 13 Chapter 4 The Administrative Council 14 Article 19 Composition 14 20 Duties 14 21 Meetings 14 22 Committees 14 Chapter 5 Officers of Administration 15 Article 23 University Officers 15 24 The Administration 15 25 Qualifications of the University President 15 26 Powers and Duties of the University President 15 27 The Vice President for Administration 17 28 Duties of the Vice President for Administration 18 29 The Vice President for Academic Affairs 19 30 Duties of the Vice President for Academic Affairs 19 31 The Vice President for Research and Extension 20 Contents
  2. 2. The ASU Code 2 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies The ASU Code 2 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies 32 Duties of the Vice President for Research and Extension 21 33 The Vice President for Resource Generation 22 34 Duties of the Vice President for Resource Generation 22 35 The University/Board Secretary 23 36 The Executive Director 24 37 The Deans 26 38 The Director of Research and Development 26 39 The Director of Extension and Community Services 28 40 The Director of Training Services 29 41 The Director of Information and Communication Technology Services 29 42 The Director of Student Affairs 31 43 The Director of Admission and Registrarship 31 44 The Director of Curriculum and Instruction 32 45 The Director of Library 33 46 The Director of National Service Training Program 34 47 The Director of Administrative Services 34 48 The Director of Finance Services 35 49 The Director of Physical Plant Development Services 36 50 The Director of Monitoring and Evaluation 37 51 The Director of Alumni and Public Relations 38 52 The Executive Assistant 38 53 The University Legal Counsel 40 Chapter 6 The University Personnel Article 54 Composition 40 55 Conditions and Employment 40 56 Qualifications 41 57 Hiring 41 58 Promotion 42 59 Appointment 45 60 Change of Status 45 61 Compensation 46 62 Protest 46 63 Academic Freedom of Teachers 47 64 Tenure 48 65 Resignation and Transfer 48 66 Fellowship Awards 48 67 Sabbatical Assignment 49 68 Work Load 50 69 Related Matters for Academic and Non-Academic Staff 51 70 Open Provisions 51
  3. 3. The ASU Code 3 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies The ASU Code 3 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies Chapter 7 52Administrative Staff Article 71 Appointments 52 72 Faculty Directory 52 73 Compensation 52 Chapter 8 Working Hours 53 Article 74 General Provisions 53 75 Service Reports 53 76 Consultation Hours 54 Chapter 9 Leave Benefits 54 Article 77 General Provisions 54 78 Vacation Leave 55 79 Sick Leave 56 80 Maternity Leave 56 81 Paternity Leave 56 82 Study Leave 57 83 Rehabilitation Leave 57 84 Special Leave Privileges 57 85 Parental Leave 57 86 Leave Without Pay and Unexplained Absences 58 87 Special Detail 58 88 Suspension and Removal 58 Chapter 10 Privileges 59 Article 89 Study Privileges 59 90 Insurance and Retirement 59 91 Merit and Awards 59 92 Organizations and Associations 60 Chapter 11 Administrative Matters 60 Article 93 Flow of Communications 60 94 Supervision of Buildings and Grounds 60 95 Use of Building and Grounds 60 96 Custodianship of Buildings and Facilities 61 97 Property Responsibility 61 98 Use and Operation of Motor Vehicles 61 99 Solicitations 61 100 Sale and Disposal of University Property 61 101 Purchasing and Requisitions 61
  4. 4. The ASU Code 4 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies The ASU Code 4 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies 102 Procurement 62 103 Bidding 62 104 Negotiated Purchase 63 105 Emergency Purchase 64 106 University Budget 64 107 Records Management 65 108 Records Maintenance 65 109 Records Classification and Filing 65 110 Records Disposition 65 111 Reference Service 67 112 Medical Services 67 113 Dental Services 68 114 Financial Management 68 115 Budget Implementation 68 116 Internal Accounting Control and Disbursement 69 117 Accounting and Auditing 69 118 Donations and Endowments 70
  5. 5. The ASU Code 5 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies
  6. 6. The ASU Code 6 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies The ASU Code 6 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies The Aklan State University Code Title One provides information about the governance and administration of the Aklan State University in terms of its mission and purposes, the people who work therein, and their respective rights and duties necessary for the realization of the goals and objectives of the University. Article 1. Title. This Manual shall be known as “The Aklan State University Code” otherwise known as the ASU Administrative Code. Article 2. Nature. The Aklan State University or ASU, with main address at Banga, Aklan, Republic of the Philippines, is a public, non-sectarian, non-profit institution of tertiary and higher learning principally supported by state funds. Article 3. The Charter. The Aklan State College of Agriculture was established thru RA 7371 and on April 4, 2001, was converted into the Aklan State University by virtue of RA 9055. Likewise, RA 8292 is one bases of the governance of ASU. Article 4. Essence of the University Existence Section 1. The Aklan State University shall primarily provide advanced instruction and professional training in agriculture, science and technology, education and other related fields, undertake research and extension services and provide progressive leadership in these areas: Provided, that the University shall insure that it retains its original mandate as a primarily agricultural institution (Sec 2, RA 9055). Section 2. The University shall offer undergraduate, graduate and short-term technical courses within its areas of specialization, especially agriculture, and in accordance to its capabilities, as the Board of Regents may deem necessary to carry out its objectives, particularly in order to meet the needs of the province and the region: Provided, that in case of graduate courses, the University shall strengthen the masters and doctorate programs in agricultural courses (Sec 3, RA 9055). Article 5. Policies. The operations of the University are guided by the following policies: Section 1. Academic Freedom. The University shall enjoy academic freedom. Institutional academic freedom is the freedom of the University from intervention and control in the conduct of its affairs. Individual academic freedom is the right of the faculty and the student to conduct academic and scholarly inquiry and to publish the results without prior restraint or subsequent punishment. Section 2. Responsibility. The University is responsible for carrying out the basic principles laid down by the Constitution of the Republic of the Philippines and to relate its activities and offerings to the needs of the region and the nation.
  7. 7. The ASU Code 7 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies The ASU Code 7 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies Section 3. Academic Standards. The University shall achieve and maintain high academic standards of instruction, research, extension and production. Administrative and auxiliary activities shall be supportive of these functions. Section 4. Autonomy. The heads of the various campuses, colleges and units shall exercise autonomy in the conduct of their internal affairs in consonance with their functions subject to certain limitations as may be provided by law and the Aklan State University rules and regulations. Article 6. Powers. In addition to those provided in the Constitution of the Republic of the Philippines, the powers of the University shall be those set forth in its Charter (RA 9055), those granted to corporations under the Corporation Law and such other powers as may hereafter be provided by law. The administration of the Aklan State University and the exercise of its powers shall be vested exclusively in the Board of Regents. Article 7. Composition and Manner of Appointment Section 1. Composition. The governing body of the Aklan State University shall be the Board of Regents, herein after referred to as the Board, which shall be composed of the following (Sec 5, RA 9055): a. The Chairperson of the Commission on Higher Education (CHED), Chairperson; b. The President of the University, Vice Chairperson; c. The Chairperson of the Committee on Education, Arts and Culture of the Senate, member; d. The Chairperson of the Committee on Higher and Technical Education of the House of Representatives, member; e. The Regional Director of the National Economic and Development Authority (NEDA), member; f. The Regional Director of the Department of Agriculture, member, g. The President of the Faculty Federation of the University, member, h. The President of the Student Federation of the University, member, i. The President of the Alumni Federation of the University, member; and j. Two (2) prominent citizens who have distinguished themselves in their professions or fields of specialization of the University, chosen from among a list of at least five (5) qualified persons in the Province of Aklan as recommended by the search committee constituted by the University president, in consultation with the Chairperson of the CHED, based on the normal standards and qualifications of the position, members.
  8. 8. The ASU Code 8 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies The ASU Code 8 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies Section 2. Manner of Appointment. The Governing Board Chair, Vice Chair and the Members coming from the government have the right to sit as Chair, Vice- Chair and as Members thereof ipso facto upon their assumption into office (Sec 8, RA 8292 IRR). Article 8. Powers and Duties Section 1. The Board shall promulgate and implement policies in accordance with the declared state policies on education and other pertinent provisions of the Constitution on education, agriculture, science and technology, as well as the policies, standards and thrusts of the CHED under Republic Act No. 7722 (Sec 6, RA 9055). Section 2. The Board of Regents shall have the following specific powers and duties in addition to its general powers of administration and the exercise of all the powers granted to the board of directors of a corporation under section 36 of Batas Pambansa Blg. 68, otherwise known as the Corporation Code of the Philippines: a. to enact rules and regulations, not contrary to law, as may be necessary to carry out the purposes and functions of the University; b. to receive and appropriate all sums as may be provided, for the support of the University in the manner it may determine, in its discretion, to carry out the purposes and functions of the University; c. to receive in trust legacies, gifts and donations of real and personal properties of all kinds and to administer and dispose the same when necessary for the benefit of the University and subject to limitations, directions and instructions of the donor, if any. Such donations shall be exempted from all taxes and shall be considered as deductible items from the income tax of the donor; d. to fix the tuition fees and other necessary school fees and charges, such as, but not limited to, matriculation fees, graduation fees and laboratory fees, as it may deem proper and reasonable to impose after due consultations with the involved sectors. Such fees and charges, including government subsidies and other income generated by the University, shall constitute special trust funds and shall be deposited in any authorized government depository bank, and all interests that shall accrue there from shall form part of the same funds for the use of the University. Any provision of existing laws, rules and regulations to the contrary notwithstanding, any income generated by the University from tuition fees and other charges, as well as from the operation of auxiliary services and land grants, shall be retained by the University, and may be disbursed by the Board for instruction, research, extension, or other programs/projects of the
  9. 9. The ASU Code 9 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies The ASU Code 9 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies University: Provided that all fiduciary fees shall be disbursed for the specific purposes for which they are collected. If, for reasons beyond its control, the University shall not be able to pursue any project for which funds have been appropriated and allocated under its approved program of expenditures, the Board may authorize the use of said funds for any reasonable purpose which, in its discretion, may be necessary and urgent for the attainment of the objectives and goals of the University; e. to adopt and implement a socialized scheme of tuition and school fees for greater access to poor but deserving students; f. to authorize the construction or repair of its buildings, machineries, equipment and other facilities and the purchase and acquisition of real and personal properties, including necessary supplies, materials and equipment; g. to appoint, upon recommendation of the president of the University, vice presidents, deans, directors and heads of departments, faculty members and other officials and employees of the University; h. to fix and adjust salaries of faculty members and administrative officials and employees subject to the provisions of the Revised Compensation and Position Classification System and other pertinent budget and compensation laws governing hours of service, and such other duties and conditions as it may deem proper; to grant them, at its discretion, leaves of absence under such regulations as it may promulgate, any provision of existing law to the contrary notwithstanding; and to remove them, for cause in accordance with the requirements of due process of law; i. to approve the curricula, institutional programs and rules of discipline drawn by the administrative and academic councils as herein provided; j. to set policies on admission and graduation of students; k. to award honorary degrees upon persons in recognition of outstanding contribution in the field of agriculture or any field of specialization within the academic competence of the University; and to authorize the award of certificate of completion for non-degree and non-traditional courses; l. to establish and absorb tertiary institutions within the province of Aklan as branches, centers, stations, etc., in coordination with the CHED and in consultation with the Department of Budget and Management (DBM), and to offer therein programs or courses to promote and carry out equal access to educational opportunities mandated by the Constitution; m. to establish research and extension centers of the University which promote the development of the University;
  10. 10. The ASU Code 10 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies The ASU Code 10 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies n. to establish chairs in the University and to provide fellowship for qualified faculty members and scholarships to deserving students; o. to delegate any of its powers and duties provided for herein above to the president and/or other officials of the University as it may deem appropriate so as to expedite the administration of the affairs of the University; p. to authorize an external management audit of the institution, to be financed by CHED, and to institute reforms, including academic and structural changes, on the basis of audit results and recommendations; q. to collaborate with other governing boards of state universities and colleges within the Province of Aklan or Region VI, where it may be feasible, under the supervision of the CHED in consultation with the DBM, the restructuring of said colleges and universities to become more efficient, relevant, productive and competitive; r. to enter into joint ventures with business and industry for the profitable development and management of the economic assets of the University, the proceeds from which shall be used for the development and strengthening of the same; s. to develop consortia and other forms of linkages with local government units, institutions and agencies, both public and private, local and foreign, in furtherance of the purposes and objectives of the University; t. to develop academic arrangements for institution capability building with appropriate institutions and agencies, public or private, local or foreign, and to appoint experts/ specialists as consultants, or visiting or exchange professors, scholars, researchers, as the case may be; u. to set up the adoption of modern and innovative modes of transmitting knowledge such as the use of information technology, the dual system, open-learning, community laboratory, etc., for the promotion of greater access to higher education; v. to establish policy guidelines and procedures for participative decision- making and transparency within the University; w. to privatize, where most advantageous to the University, management of non-academic services such as health, food, building, grounds or property maintenance and such other similar activities; and x. to extend the term of the president of the University beyond the age of retirement but not later than the age of seventy (70), whose performance has been unanimously rated as outstanding and upon unanimous recommendation of the search committee.
  11. 11. The ASU Code 11 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies The ASU Code 11 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies Article 9. Term of Office. The presidents of the faculty, alumni and student federations shall be coterminous with their respective terms of office in such capacities in accordance with their respective Constitution and By-Laws. The prominent citizens shall serve for a term of two (2) years (Sec 3, RA 9055 & Sec 12, RA8292 IRR). Article 10. Meetings. The Board of Regents shall regularly convene at least once every quarter. However, the Chairman of the Board may, upon three (3) days prior written notice, call a special meeting whenever necessary (sec 8, RA 9055). Section 1. A quorum of the Board of Regents shall consist of majority of all members holding office at the time of the meeting. Provided, however, that the Chairperson of the CHED or the president of the University is among those present in the meeting (Sec 8, RA 9055). Section 2. In the absence of the Chairperson of the CHED, a commissioner of the CHED, duly designated by him, shall represent him in the meetings with all the rights and responsibilities of a regular member. Provided, however, that in the said meeting, the president of the University as the vice Chairperson shall be the presiding officer (Sec 8, RA 9055). Section 3. The members of the Board shall not receive any salary but they shall be entitled to reimbursements for actual and necessary expenses incurred, either in their attendance to meetings of the Board or in connection with other official business authorized by resolution of the Board, subject to pertinent existing laws and regulations (Sec 8, RA 9055). Article 11. Committees Section 1. The Board of Regents shall create committees as it may deem necessary for the proper performance of its functions. Section 2. The president of the University shall be a member of all committees created by the Board of Regents. Article 12. Filing of Report. On or before the fifteenth (15th ) day of the second month after the opening of regular classes each year, the President of the University shall file with the Office of the President of the Republic of the Philippines through the Chairperson of the CHED, the Senate and House of Representatives a detailed report on the progress, conditions, and needs of the University.
  12. 12. The ASU Code 12 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies The ASU Code 12 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies Article 13. Composition Section 1. There shall be an Academic Council with the President of the University as Chairperson and all members of the instructional staff, with the rank of not lower than Assistant Professor, as members (Sec 11, RA 9055). Section 2. The University Secretary shall act as the secretary of the Academic Council. It shall be his/her duty to issue notices and agenda of meetings of the Council, keep minutes of its proceedings, and furnish a copy of the minutes to each member of the Council. Article 14. Powers Section 1. The Academic Council shall have the following powers: a. to prescribe curricular offerings in the University subject to the approval of the Board of Regents; b. to fix the requirements for admission to the University, subject to the approval of the Board of Regents; c. to fix the requirements for graduation and to confer degrees, subject to the review and approval of the Board of Regents; d. to recommend students or others to be recipients of degrees, honors, and awards; e. to formulate academic policies, subject to the review and approval of the Board of Regents; f. to prescribe the rules and regulations of discipline, subject to the review and approval of the Board of Regents; g. to exercise disciplinary power over students through the President of the University upon the recommendation of the Committee on Discipline; h. to express the view of the faculty on matters of general concern; and i. to perform such other functions as may be delegated by the Board of Regents or by the President of the University. Article 15. Presiding Officer Section 1. The president of the University shall be the presiding officer of the Academic Council. In his/her absence, the Vice-President for Academic Affairs shall preside, or in the absence of both, the Council shall elect a presiding officer from among themselves after the Secretary of the
  13. 13. The ASU Code 13 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies The ASU Code 13 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies Council shall have convened the members in a meeting. Article 16. Meetings Section 1. The Academic Council shall meet once a semester. Special meetings may be called by the President of the University or upon the special request of at least one-fifth of the members of the Council. Section 2. Attendance to all its meeting is required from every member of the Academic Council. Section 3. An absence by any member must be explained satisfactorily in writing within 72 hours after the meeting excluding non-working days to the Secretary of the Council through the Deans or Academic Heads concerned. Section 4. A member who fails to attend the meeting of the Academic Council without acceptable satisfactory reasons should file the necessary papers for leave of absence for the day of the meeting. The following are satisfactory reasons for absences: a. official leave/travel; b. accident or illness of faculty and or immediate members of the family preferably substantiated by appropriate certificates issued by legitimate issuing officers. Section 5. Notice of meetings shall be disseminated at least 48 hours before the scheduled date and time. Section 6. Proposals to be discussed in the meetings shall be disseminated to the members of the Council at least 48 hours before the meeting. Section 7. A simple majority shall determine the quorum of the Academic Council. Article 17. Amendments. Section 1. Amendment, if any, to matters already approved by the Academic Council shall be subjected for approval by three-fourths (3/4) votes of the members present in a quorum. Section 2. The Council members shall be furnished with copies of any proposed amendment at least 48 hours before the meeting. Section 3. Amendments referred back by the Board of Regents for review or modification shall be acted upon as part of new business and not as an amendment. Article 18. Committees Section 1. The Academic Council may create such committees as it may deem necessary.
  14. 14. The ASU Code 14 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies The ASU Code 14 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies Article 19. Composition Section 1. There shall be an Administrative Council consisting of the President of the University as Chairperson, the Vice-Presidents, the University Secretary, Deans, Directors and other officials of equal rank as members (Sec 10, RA 9055). Section 2. The University Secretary shall be the secretary of the Administrative Council who shall disseminate the notice and agenda of meetings. Article 20. Duties Section 1. The Administrative Council shall review and recommend to the Board of Regents policies governing the administration, management and development planning of the University for appropriate action (Sec 10, RA 9055). Section 2. The specific duties of the Administrative Council are as follows: a. to serve as an advisory body to the President of the University on official matters; b. to serve as a coordinating committee for the various committees of the University for more effective performance of functions and attainment of ends; c. to decide on disciplinary cases in accordance with the rules of discipline promulgated by the Academic Council and the existing Civil Service rules and regulations; d. to act as a committee on all matters not covered by other committees of the University; and e. to formulate administrative policies, subject to the review and approval of the Board of Regents. Article 21. Meetings Section 1. A meeting of the Administrative Council shall be called by the President of the University, or the Officer-in-charge, or upon the request of the majority of all the members of the Council. Section 2. The quorum shall be a simple majority of all the members of the Council. Article 22. Committees Section 1. The Administrative Council may create such committees as it may deem necessary.
  15. 15. The ASU Code 15 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies The ASU Code 15 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies Article 23. University Officers Section 1. The Officers of Administration of the University shall be the President, Vice Presidents, Board/University Secretary, Executive Directors, Deans, Directors and other Administrative Heads. Article 24. The Administration Section 1. The University shall be headed by a President who shall render full-time service. He/she shall be appointed by the Board of Regents upon the recommendation of a duly constituted search committee. He/she shall hold office for a term of four (4) years, extendible only for another four (4) years (Sec 9, RA 9055). Section 2. The President of the University shall be assisted by the Vice President for Administration, Vice President for Academic Affairs, Vice President for Research and Extension and Vice President for Resource Generation who shall be appointed/designated by the Board of Regents upon the former’s recommendation. Section 3. In case of vacancy in the office of the President by reason of death, compulsory retirement, resignation, removal for cause or incapacity of the President to perform the functions of his/her office, the Board of Regents shall have the authority to designate an officer-in-charge pending the appointment of a new president . Section 4. In case of vacancy in the office of the President of the University as mentioned in Section 3, his/her successor shall hold office for the unexpired term. If the successor shall serve for a period of more than two (2) years, then such shall be considered as one full term for the successor . Section 5. Should the term of office of the President of the University expire before he reaches retirement age, he/she shall be given the professorial rank based on his/her NBC 461 print-out. Article 25. Qualifications of the University President Section 1. The President of the University shall be holder of any doctorate degree or its equivalent. He/she shall have at least five (5) years of very satisfactory administrative and supervisory performance and experience in an institution of higher learning. Article 26. Powers and Duties of the University President Section 1. The powers and duties of the President of the University in addition to those specifically provided in RA 9055, shall be those usually pertaining to the Office of the President of a similar university and those delegated by the Board of Regents. Section 2. The specific powers and duties of the President of the University are as follows:
  16. 16. The ASU Code 16 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies The ASU Code 16 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies a. carries out the general policies laid down by the Board and shall have the power to act within the limits of the said policies. He/she shall have the powers to exclusively direct and assign the details of executive action; b. determines the agenda of all meetings of the Board, Academic Council, and Administrative Council. Provided, however, that any member of the Board or of the Council is entitled to have any pertinent matter included in the agenda upon written request; c. recommends for appointment/designation to the Board, qualified persons to fill vacancies and new positions under the terms and conditions laid down by the Board and the Civil Service Commission; d. holds general responsibility for the maintenance of high academic standards and the enforcement of discipline in the University; e. presides at commencement and other public exercises of the University and confer such degrees and honors as granted by the Board. All diplomas and certificates issued by the University at the regular commencement exercises shall be signed by him/ her, Dean, Board and University Secretary and University Registrar; f. acts as the official link between the academic and non- academic staff and students of the University on one hand and the Board on the other; g. exercises such powers and functions as delegated to him/her or as authorized by the Board. The President shall inform the Board of any action taken by him/her in accordance with his/her power and duty; h. approves request for change of the leave status of any member of the academic staff from teacher’s leave to cumulative leave or vice-versa subject to policies approved by the Board; i. holds the members of the academic and non-academic staff to the full discharge of their duties, and if the exigency of the service demands, shall, after consultation with the Vice President, Directors, Deans or Units Head concerned, initiate the necessary proceedings for separation from the service of any of them; j. submits an annual report to the Board on the performance of the University in the preceding fiscal year and the needs of the next year not later than ninety (90) days after the end of the academic year; k. prepares and present to the Board the annual budget of the University;
  17. 17. The ASU Code 17 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies The ASU Code 17 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies l. reviews, modifies or disapproves any action or resolution of any body in the University if, in his judgment, the larger interest of the University so requires. Should such power be exercised, he/ she shall communicate his/her decision in writing to the body concerned, stating therein the reasons for the action; thereafter, he/she shall inform the Board which body may subsequently take any action deemed appropriate in connection therewith; m. receives all notices for the Board, endorses the same for inclusion in the immediately following Board meeting; n. delegates presidential functions to any officer or officers or office in accordance with the rules prescribed by the Board; o. supervises all academic, business and financial operations of the University; p. signs in behalf of the University all contracts, deeds and other instruments necessary for the proper conduct of the University; however, in regularly recurring undertakings and transactions where action is virtually ministerial, the conditions and terms therefore having been fixed by the University budget, and by existing regulations and general laws, the President may direct in writing, officers to sign such documents, subject to safeguards that the President may impose; and q. reorganizes the University subject to the provisions of its Charter and other applicable laws. That is, he/she has the power to create and abolish new colleges, offices, units or reorganize them; and transfer offices or units with due respect to security of tenure of all employees in accordance with existing laws and Civil Services Rules and Regulations, subject to the approval of the Board; r. designates a Vice President and /or a ranking officer to act as Officer-In-Charge who shall carry out routine management of the University in his/her name and in accordance to his/her instructions and the policies of the Board in case of his brief absence or official travel; s. invites from time to time, scholars of eminence, and other persons who have achieved distinction in some learned profession or career, to deliver a lecture or a series, thereof. t. recommends to the Board fixed and revised rates of honoraria or allowances for personnel appointed to basic positions on additional or special assignments, unless otherwise provided by existing laws. Article 27. The Vice President for Administration Section 1. The Vice President for Administration shall be appointed/ designated by the Board of Regents upon the recommendation of the President of the University. He/she shall be a holder of at least a
  18. 18. The ASU Code 18 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies The ASU Code 18 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies master’s degree in a related field and shall have at least a very satisfactory administrative and supervisory performance and experience of at least five (5) years in an institution of higher learning preferably from ASU. Section 2. The Vice President for Administration shall be directly responsible to the President of the University. He/she shall have a term of two (2) years without prejudice to redesignation/reappointment for another two (2) years or until he/she reaches retirement which comes first. However, the designation/appointment could be withdrawn anytime for cause. Article 28. Duties of the Vice President for Administration Section 1. He/she shall coordinate with the President of the University and the other Vice President on matters related to the operation of the University. Section 2. He/she shall have supervision over all offices and support services under him as reflected in the organizational structure of the University. Section 3. Other specific duties of the Vice President for Administration are as follows: a. serves as deputy of the ASU President and performs functions that the later or the Board of Regents may assign to him/her; b. assists the ASU President in the administration of the university and sourcing donations and grant-in-aid for the support of scholarships and development of school facilities; c. recommends to the ASU President the allocation of funds for administrative, resource generation, and auxiliary operations in consultation with the Directors of Administrative Services, Finance services, Physical Plant Development services, and Auxiliary Services; d. ascertains that actual expenditures are in accordance with the authorized appropriations and allotments in the Offices following the government accounting and auditing rules and regulations; e. certifies the disbursement vouchers that expenses/advances are necessary, lawful and incurred under his/her direct supervision; f. supervises the operations of the Administrative Services, Finance Services, and Physical Plant Development and Management, and Security Services. g. provides administrative support to the Executive Directors, Deans, Directors and Units Heads of the University to attain the goals and objectives of their respective schools /college/units to realize the shared vision for the University; h. provides effective liaison between the University and the community, other educational institutions, agencies, and organizations of the Local Government units; and i. prepares and submits periodic reports to the ASU President for
  19. 19. The ASU Code 19 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies The ASU Code 19 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies submission to the other Board of Regents, DBM, COA, Congress and other government agencies. Article 29. The Vice President for Academic Affairs Section 1. The Vice President for Academic Affairs shall be designated by the Board of Regents upon the recommendation of the President of the University. He/she shall be a holder of a doctorate degree in a related field and shall have at least a very satisfactory administrative and supervisory performance and experience of at least five (5) years in an institution of higher learning preferably from ASU. Section 2. The Vice President for Academic Affairs shall be directly responsible to the President. He/she shall serve for a term of two (2) years without prejudice to re-designation/re-appointment for another two (2) years or until he/she reaches retirement age whenever comes first. However, the designation/appointment could be withdrawn anytime for a cause. Article 30. Duties of the Vice President for Academic Affairs Section 1. To coordinate with the President of the University and other Vice Presidents regarding the academic programs of the University. Section 2. To provide effective liaison between the University and the academic community both local, national and international. Section 3. To initiate and undertake activities that should keep the University updated with recent developments in the academic affairs. Section 4. The specific duties of the Vice-President for Academic Affairs are as follows: a. serves as deputy of the ASU President on academic affairs; b. supervises the personnel, budget and expenditures, and annual procurement planning, and recommends to the Office of the University President the allocation of funds and personnel appointment for the offices of National Service Training Program (NSTP), Admission and Registrarship, Student Affairs, Library and Information Services, and Curriculum and Instruction Development under his supervision; c. ascertains that actual expenditures are in accordance with the authorized appropriation on allotments in the offices of the Academic Affairs following the government accounting and auditing rules and regulations; d. certifies the disbursement voucher that expenses/advances are necessary, lawful and incurred by the offices of NSTP, Admission and Registrarship, Student Affairs, Library and Information Services; and Curriculum and instruction Development; e. coordinates with the Vice Presidents, Campus Heads, Deans, Directors and Unit Heads regarding Curriculum, and
  20. 20. The ASU Code 20 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies The ASU Code 20 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies Instruction Development, Student Affairs, Admission and Registrarship, Library and Information Services Programs of the University; f. provides effective liaison between the university and community, other educational institutions, government and non-government organizations, foundations etc., on academic affairs; g. reviews and assigns faculty workloads in coordination with the Deans and Executive Directors in all campuses/degree granting Units of the University; h. prepares schedules of classes in all campuses/Degree Granting Units in coordination with the Campus Heads, Deans, and Registrars of the University; i. prepares classroom assignments and utilization of classrooms laboratory facilities, and other academic activities of the University in coordination with Campus Heads and Deans; j. prepares and implements the approved academic calendar of the university, and recommends necessary changes/ amendments in consultation with the academic units of the university to the Office of the University President; k. initiates activities that shall keep the university abreast with recent development in instruction, research, extension, and production; l. prepares and pursue programs for faculty and staff development; m. assists the President in sourcing donations and grants-in – aid and income generation initiatives for the support of scholarship and development of the students, faculty and staff; n. conduct meetings/ conferences/ training workshops/ seminars in coordination with the President, Vice President, Campus Heads, Deans, Directors and other Unit Heads regarding the planning, implementation, monitoring and evaluation of academic programs of the university; and o. performs other functions that the ASU President or Board of Regents may assign; Article 31. The Vice President for Research and Extension Section 1. The Vice President for Research and Extension is directly responsible to the President of the University. He/she shall serve for a term of two (2) years without prejudice to re-designation for another two (2) years or until he/she reaches retirement age whichever comes first. However, the designation/appointment could be withdrawn anytime for a cause.
  21. 21. The ASU Code 21 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies The ASU Code 21 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies Article 32. Duties of the Vice President for Research and Extension Section 1. Coordinates with the President of the University and other Vice Presidents regarding the research, extension, Information Communication Technology and Training programs of the University. Section 2. Provides effective liaison between the University and the research and extension community both local, national and international. Section 3. Initiates and undertakes activities that should keep the University updated with recent developments in the research and extension affairs. Section 4. The specific duties of the Vice President for Research and Extension are as follows: a. serves as deputy of the ASU President on research and extension; b. supervises the personnel, budget and expenditures, and annual procurement planning, and recommends to the office of the University President the allocation of funds and personnel appointments for the offices of Research and Development Services, Extension and Community Services, Training Services and Information and communication Services; c. ascertains that actual expenditures are in accordance with the authorized appropriations on allotments in the offices under the Office of the Research and Extension following the government accounting and auditing rules and regulations; d. certifies the disbursement voucher that expenses/advances are necessary, lawful, and incurred by the offices of Research and Development Services, Extension and Community Services, Training Services and Information Communication Technology Services under his/her direct supervision; e. coordinates with the Vice Presidents, Dean, Directors and Units Heads regarding Research and Development Services, Extension and Community Services, Training Services and Information and Communication Technology Services of the University; f. provides effective liaison between the university and community, and other educational institutions, government and non- government organizations, foundations, research and training institutions; g. conduct In-house research and extension reviews, trainings, and initiates activities that shall keep the university abreast with recent development in instruction, research, extension, and production; h. prepares and pursue programs for staff continuing development; i. assists the President in sourcing donations and grants-in-aid and income generation initiatives for the support of research and development, extension and community services, training, and information and communication technology programs;
  22. 22. The ASU Code 22 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies The ASU Code 22 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies j. conduct meetings/conferences/trainings/ workshops/seminars in coordination with the President, Vice Presidents, Executive Directors, Deans, Directors and other unit heads regarding the planning, implementation and Communication Development Programs of the University; and k. performs other function that the ASU President or Board of Regents may assign. Article 33. The Vice President for Resource Generation Section 1. The Vice President for Resource Generation shall be designated by the Board of Regents upon the recommendation of the University President. He/she shall be a holder of at least a master’s degree in a related field and shall have at least a very satisfactory administrative and supervisory performance and experience of at least five (5) years in an institution of higher learning preferably from ASU. Section 2. The Vice President for Resource Generation is directly responsible to the President of the University. He shall serve for a term of two (2) years without prejudice to re-designation another two (2) years or until he reaches retirement age whichever comes first. However, the designation/appointment could be withdrawn anytime for a cause. Article 34. Duties of the Vice President for Resource Generation Section 1. Coordinates with the President of the University and other Vice Presidents regarding the resource generation activities and programs of the University. Section 2. Make plans, initiate and undertake activities to generate resources for the University. Section 3. The specific duties of the Vice President for Resource Generation are as follows: a. exercises direct supervision and control over all offices and services under him as reflected in the organizational structure of the University; b. initiates, reviews and develops proposals and guidelines on income generating projects consistent with the available resources of the different units of the University; c. make plans, coordinate and direct the resource generation activities and programs with the different resource generation units of the University; d. formulates, develops and evaluates resource generation policies and standards for the University; e. assists the President of the University in linkaging and resourcing efforts through preparation of proposals, business plans or special project to support the resource generation of the University; f. coordinates, consolidates and prepares report on the resource
  23. 23. The ASU Code 23 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies The ASU Code 23 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies generation activities and programs of the University; and g. performs such other functions that maybe delegated by the President of the University. Article 35. The University and Board Secretary Section 1. The Board of Regents shall appoint a Secretary who shall serve as such for both the Board and the University and shall keep all records and proceedings of the Board. He/she shall communicate to each member of the Board notice of meetings. Section 2. The University and Board Secretary is the Chief Custodian of the Seal of the University. As such, he/she shall oversee the production and issuance of important documents of the Governing Board and shall affix the Seal of the University thereon. Section 3. The specific duties of the Board Secretary are as follows: a. directly responsible to the Board of Regents; b. consults with the Board of Regents as regards University concerns; c. provides liaison between/among the Board, the University President and the rest of the ASU Community; d. signs Board-approved resolutions and other documents together with the Chairperson of the Board and the President; e. issues calls and notices for Board Meetings in consultation with the Chairman of the Board and the President of the University; f. prepares the Agenda of Board Meetings, in consultation with the President; g. prepares the Minutes of Meetings of the Board; h. Issues Excerpts of Minutes or Certifications on actions of the Board; i. prepares Referenda for action of the Board on matters of immediate importance, in consultation with the Chairman of the Board and/or the President; j. maintains an Inventory of Board Resolutions; k. oversees all committees created by the Board; l. coordinates the activities of the Board; m. maintains the Directory of the Board of Regents; n. oversees the BOR Archives Office, specifically for the repository of data relating to the governance body; o. attends trainings, conferences, seminars and meetings pertinent to University concerns; and p. performs other function that the Board of Regents may assign.
  24. 24. The ASU Code 24 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies The ASU Code 24 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies Section 4. The specific functions of the University Secretary are as follows: a. directly responsible to the President; b. consults with the President of the University as regards University concern; c. coordinates with the Other Officials of the University as regards University matters; d. signs important academic documents such as diplomas and/or certificates of graduation together with the President and the Deans; and affix the Seal of the University thereon; e. represents the Office in the Administrative Council and Other Councils; f. represents the Office in the Faculty and Staff Development Committee (FSDC), PRAISE and other Committees; g. heads the Secretariat of the Administrative Council; h. heads the Secretariat of the Academic Council; i. prepares and recommends to the University President the budget and annual procurement plan of the Office of the University and Board Secretary; j. supervises and administers the personnel assigned in the Office of the University and Board Secretary; k. oversees the Ceremonies Department/Unit/Committee for the University-wide convocations, including investitures; and l. attends to other matters that the University President may delegate. Article 36. The Executive Director Section 1. The Executive Director of the Campus of the University shall be designated/ appointed by the Board of Regents upon the recommendation of the President of the University. He/she shall be designated for two (2) years without prejudice to renewal for another two (2) years. However, the designation/ appointment could be withdrawn anytime for a cause; Section 2. The Executive Director is directly responsible to the President of the University. He/she shall exercise control and general supervision, direction, evaluation and coordination of the instruction, research, extension, production and other operations and activities of the respective School/College/Academic Unit. Section 3. The specific functions of the Executive Director are as follows: a. plans, supervises and implements curricular offerings/programs and activities of the Campus assignment; b. directs the Dean to conduct periodic review and revision of academic programs;
  25. 25. The ASU Code 25 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies The ASU Code 25 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies c. direct the Dean to initiate the development and evaluation of course studies, syllabi, modules and other instructional materials; d. direct the Dean to assign the subject/academic loads of faculty members; e. defines appropriate program/project of supervision of the different departments/units; f. prepares and recommends to the University President the faculty and staff development plan of the College; g. recommends to the University President the designation/ transfer/termination of faculty and staff member of the College/ School/Academic Unit; h. recommends to the University President or his authorized representative the authority to travel outside Aklan of the faculty and staff; i. approves, monitors and evaluates the Daily Time Records and Locator Slips of Deans and unit Heads. j. supervises, evaluates and recommends to the University President the performance of the Dean and non-teaching personnel; k. coordinates with the Offices of the Vice President for Academic Affairs, Student Affairs, Admissions and Registrarship and other offices concerns in the admission, registration, transfer for credits, scholarship and other related activities of the students; l. supervises jurisdiction over disciplinary cases involving the personnel and students within the limits of the rules prescribed by the University; m. prepares and recommends to the University President the budget proposal of the College/school/academic Unit; n. administers the use and disbursement of allotted funds for the Campus for the construction, repair/rehabilitation/maintenance of school buildings, library facilities and vehicles as well as the procurement of equipment, supplies and materials and services within the limit approved by the University President; o. approves voucher and sign checks for payment of services and supplies and materials of not more than Fifty Thousand Pesos (P 50,000.00) for every financial transactions including approved contract with government and private agencies/organizations; p. approves voucher and signs checks for mandatory payment of services rendered with initialed from the Finance officer; and q. performs such other duties as maybe assigned by the University President.
  26. 26. The ASU Code 26 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies The ASU Code 26 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies Article 37. The Deans Section 1. A Dean of the school/ college or academic unit of the University shall be designated/ appointed by the Board of Regents upon the recommendation of the President of the University. He/she shall be designated for two (2) years without prejudice to renewal for another two (2) years. However, the designation/ appointment could be withdrawn anytime for a cause. Section 2. The Dean is directly responsible to the President of the University. He/ she shall exercise control and general supervision, direction, evaluation and coordination of the instruction, research, extension, production and other operations and activities of the respective school/college/ academic unit. Section 3. The specific functions of the Dean are as follows: a. confers, coordinates and cooperates with other Academic and non-academic units of the University, other training institutions, study centers and agencies; b. provides leadership in the development of curriculum materials and promotion of research, extension and production function of the academic unit; c. prepares the program of expenditures and recommends budget appropriations for the needs, projects, and programs of the academic unit; d. recommends for appropriate actions the faculty official requests; e. exercises supervision and control over the official activities of faculty and students of the academic unit; f. coordinates with the Vice President of the University any activities related to the functions of the academic unit; and g. recommends to the University President or his authorized representatives the authority to travel of faculty and staff members. h. Approves, monitors, and evaluates the Daily Time Records and Locator Slips of faculty and staff members. i. Performs such other functions which higher authorities may assign. Article 38. The Director of Research and Development Services Section 1. The Director of Research and Development Services shall be designated/appointed by the Board of Regents upon the recommendation of the President. He/she shall be designated for a term of two (2) years without prejudice to renewal for another two (2) years. However, the designation/appointment could be withdrawn anytime for cause.
  27. 27. The ASU Code 27 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies The ASU Code 27 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies Section 2. The Director of Research and Development Services is directly responsible to the Vice President for Research and Extension. Section 3. The functions of the Director for Research and Development Services are as follows: a. initiates and supervises the planning, implementation and evaluation of new and existing activities, projects, programs approved by the Board of Regents; b. initiates and undertakes activities that shall keep the University abreast with recent development in research; c. supervises and administers the personnel assigned in the Research and Development Services; d. assist the Vice President for Research and Extension in the formulation of policies and guidelines for the operation of the Office; e. prepares the budget, expenditures and annual procurement of the Office; and shall represent the Office in the Administrative Council/ Executive Meetings/Conferences; f. provides effective liaison between the University and Community, other educational institutions, organizations and foundations, and local government units (LGUs); g. sources out Funds from donations and grants–in–aid for the support of the research activities of university; h. initiates and innovates efficient research delivery system to transfer technologies to the community; i. chairs the R&D coordinators of schools/colleges/units of the University; j. ascertains that the actual expenditures are in accordance with the authorized appropriation or allotments; k. prepares and submit periodic reports; l. designs and conducts in-house review/training on matters related to research; m. recommends the use and disbursement of funds allotted to RDS under his/her direct supervision for approval; and n. do other functions that the President or the Board of Regents may assign. Section 5. There shall be the University Research and Extension Council (UREC) composed of the Vice President for Research and Extension as Chairperson, the Directors of Research and Extension as Co-Chair and two (2) members each from the Academic Units of the University endorsed by their respective heads.
  28. 28. The ASU Code 28 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies The ASU Code 28 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies Article 39. The Director of Extension and Community Services Section 1. The Director of Extension and Community Services shall be designated by the Board of Regents upon the recommendation of the President. He/she shall be designated for a term of two (2) years without prejudice to renewal for another two (2) years. However, the designation/ appointment could be withdrawn anytime for a cause. Section 2. The Director for Extension and Community Services is directly responsible to the Vice President for Research and Extension. Section 3. The functions of the Director for Extension and Community Services are as follows: a. initiates and supervises the planning, implementing, monitoring and evaluating of new and existing activities, projects, and programs approved by the Board of Regents; b. initiates and undertakes activities that shall keep the university abreast with recent development in extension; c. supervises and administers the personnel assigned in the Extension and Community Services; d. assist the Vice President for Research and Extension in the formulation of policies and guidelines for the operation of the office; e. prepares the budget, expenditures and annual procurement plan of the Office, and shall represent the Office in the Administrative Council/Executive Meetings/Conferences; f. provides effective liaison between the University and community, other educational institutions, organizations and foundations, and local government units (LGUs); g. source out funds from donations and grants-in-aid for the support of the extension activities of University; h. initiates and innovates efficient extension delivery system to transfer technologies to the community; i. ascertains that actual expenditures are in accordance with the authorized appropriations of allotments; j. prepares and submit periodic reports; k. designs and conducts, in-house reviews, livelihood and professional trainings in the dissemination of technologies; l. recommends the use and disbursement of funds allocated to ECS under her direct supervision for approval; and m. do other functions that the President or The Board of Regents may assign.
  29. 29. The ASU Code 29 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies The ASU Code 29 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies Article 40. The Director of Training Services Section 1. The Director of Training Services shall be designated/appointed by the Board of Regents upon the recommendation of the President. He/she shall be designated for a term of two (2) years without prejudice to renewal for another two(2) years. However, the designation/ appointment could be withdrawn anytime for a cause. Section 2. The Director for Training Services is directly responsible to the Vice President for Research and Extension. Section 3. The functions of the Director for Training Services are as follows: a. provides overall administration and management of personnel, financial, equipment and facilities of the Training Services Unit; b. provides leadership in program planning and implementation of various training programs and services, and capacity building activities of the University; c. leads in the preparation of annual budget, manpower and material requirements; d. coordinates various colleges/schools, academic and service centers of the University so to have need based and multi sectoral training programs; e. establishes linkages in the development of training service prototypes, implements special trainings courses and secures financial support; f. spearheads in the formulation and adoption of training service handbook, courseware’s and manuals; g. prepares and submits quarterly and annual reports to the President thru the VP for Research and Extension; and h. performs other duties as directed by the President and higher authorities. Article 41. The Director of Information and Communication Technology Services Section 1. The Director of Information and communication Technology Services shall be designated/ appointed by the Board of Regents upon the recommendation of the President. He/she shall be designated for two (2) years without prejudice to renewal for another two (2) years. However, the designation/appointment could be withdrawn anytime for a cause. Section 2. The Director of Information and Communication Technology Services is directly responsible to the Vice President for Research and Extension. Section 3. The functions of the Director of Information and Communication and Technology Servicers are as follows: a. prepares and submit plan and budget of the Aklan State University – Information Communication Technology to the President and for resourcing of funding;
  30. 30. The ASU Code 30 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies The ASU Code 30 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies b. coordinates with Vice Presidents, Executive Directors, Directors, Deans and Department Heads in setting up the ICT center connecting it to the different departments, offices and campuses; c. oversees and supervise the implementation of the ICT Development Plan; d. Facilitates the activities of external experts and consultant to assist the ICT Staff, develop infrastructure design, Local Area Network, Wide Area Network, Internet Café, Virtual Classrooms and University Website e. develops guidelines and procedures to integrate electronic multimedia materials in instruction, research, extension and production programs of the University; f. creates and introduces programs, policies and procedures regarding the efficient, effective and sustainable operations of ICT facilities; and g. develops project proposal for fund resource generation to put up the ICT Center; h. identifies potential faculty and assist them to build the capability of the Aklan State University to implement the e- Commerce and E-Governance; i. directs, supervises and monitors the activities of ICT staff to implement E-Learning and E-Commerce programs of the university; j. attends seminars and conferences to upgrade knowledge for building the Aklan State University’s capability to integrate curricular programs with information technology; k. participates in administrative and council meetings, and update information posted in the University’s Website; l. identifies issues and problems that need attention to improve services of the ICT Center; m. conducts short-term training and workshop to enhance faculty and students skills using ICT facilities such as Internet Café, Virtual Classrooms and Electronic Multimedia Teaching Materials; n. conducts inventory of ICT facilities, and submit monthly and annual reports; o. recommends the use and disbursement of funds allotted to ICT Center under his/her direct supervision for approval; and p. performs other duties as directed by the President and higher authorities.
  31. 31. The ASU Code 31 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies The ASU Code 31 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies Article 42. The Director of Student Affairs Section 1. The Director of Student Affairs shall be designated/appointed by the Board of Regents upon the recommendation of the President. He/she shall be designated for a term of two (2) years without prejudice to renewal for another two (2) years. However, the designation/ appointment could be withdrawn anytime for a cause. Section 2. The Director of Student Affairs is directly responsible to the Vice President for Academic Affairs. Section 3. The functions of the Director for Student Affairs are as follows: a. assists the President in the formulation and implementation of policies relating to student welfare; b. helps the University in setting up a well-balanced program of student admission and retention; c. plans /supervises students affairs and services related to: Student Personnel Development Program, Organizational Structure of Student Personnel Services, Budget for Student Personnel Services and Guidance Programs, Placement Services, Records Job Opportunities, Student Loans/Financial Assistance, Student Trainings, Medical/Dental and others; d. initiates the conduct of co-curricular programs; e. sets accreditation policies on campus organization and keeps a directory of corresponding faculty advisers; f. recommends the use and disbursement of allotted funds for OSA under his direct supervision for approval; and g. to performs such other functions that may be assigned by the Vice President for Academic Affairs and or the President of the University. Article 43. The Director of Admission and Registrarship Section 1. The Director of Admission and Registrarship is directly responsible to the Vice President for Academic Affairs. He/she shall be responsible for the implementation of the admission policies of the Academic Units of the University and maintain systematic filling and safekeeping of academic records and the issuance of these when needed. Section 2. He shall supervise the Offices of Registrar in the University and introduce systems that would promote the efficiency and effectiveness of the office. Section 3. The functions of the Director of Admission and Registrarship: a. prepares budget and annual procurement plan of the office and shall represent the Office in academic/administrative council meetings/conferences; b. chairs Registrar ‘s and School/College Secretary with regards to admission and registrarship;
  32. 32. The ASU Code 32 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies The ASU Code 32 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies c. assists the Vice President for Academic Affairs in the formulation, and implementation of policies and guidelines in the admission and registrarship programs in coordination with the Deans/ Directors and heads of concerned units; d. establishes automated and digital admission and registrarship, network among the schools/colleges of the University for easy access data banking and retrieval of information such as issuance of the transcript of records, certification, authentication, and verification of students credentials; e. ascertains that actual revenue collection and expenditures of the office are in accordance as the authorized appropriations and allotment following the government accounting and auditing rules and regulations; f. assists the Vice President to source funds from donations and grants-in-aid for the support activities of the University; and g. to perform such other functions that maybe assigned by the Vice President for Academic Affairs and or the President of the University Article 44. The Director of Curriculum and Instruction Section 1. The Director of Curriculum and Instruction shall be designated by the Board of Regents upon the recommendation of the President of the University. He/she shall be designated for a term of two (2) years without prejudice to renewal for another two (2) years. However, the designation/appointment could be withdrawn anytime for cause. Section 2. The Director for Curriculum and Instruction is directly responsible to the Vice President for Academic Affairs. Section 3. He shall assist the Vice President for Academic Affairs in the development and evaluation of the curriculum, coordination and monitoring of instruction and other academic activities of the different academic units in the University. Section 4. The functions of the Director of Curriculum and Instruction are the following: a. assists the Vice President for Academic Affairs in the review, revision and evaluation of the curriculum and instructional programs; b. formulate policies and guidelines in the review, revision and implementation of the curriculum and instructional programs of the University in coordination with the Vice President, Dean, Executive Directors and other heads of units; c. initiates, formulates and supervises the planning, monitoring and evaluation in the implementation of the Curriculum and instructional programs of the University in coordination with the Vice Presidents, Deans, Executive Directors and other heads of
  33. 33. The ASU Code 33 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies The ASU Code 33 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies units; d. chairs the University Curriculum and Instructional Coordinators and Committees; e. prepares budget and annual procurement plan of the Office and shall represent the office in the Administrative Council/Executive Meetings; f. recommends the use and disbursement of funds allotted to Curriculum and Instruction under his/her direct supervision for approval; and g. do such other functions that may be assigned by the Vice President for Academic Affairs and or the President of the University. Article 45. The Director of Library Section 1. The Director for Library shall be designated/ appointed by the Board of Regents upon the recommendation of the President. He/she shall be designated for two (2) years without prejudice to renewal for another two (2) years. However, the designation/appointment could be withdrawn anytime for a cause. Section 2. The Director for Library is directly responsible to the Vice President for Academic Affairs. Section 3. The functions of the Director of Library and Information Technology are the following: a. assists the Vice President for Academic Affairs in the formulation of policies and guidelines in operation of the Library; b. represents the office in the Administrative Council Meetings; c. prepares budget and annual procurement plan of the Office and affixes initials to ascertain that the actual expenditures are in accordance with the authorized appropriations or allotments; d. coordinates the planning, monitoring and implementing of the projects and programs in all schools/colleges/units of the University in coordination with the Deans, Directors and Unit Heads. e. prepares periodic reports to be submitted to the Vice Presidents for Academic Affairs who shall recommend to the Office of the University President for approval; f. supervises, monitors and evaluates the personnel assigned in the office; g. establishes the computerization program and electronic networking of the library and reading centers of the schools/ colleges/centers of the University and formulate guidelines for its operation; h. recommends the use and disbursement of funds allotted to the
  34. 34. The ASU Code 34 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies The ASU Code 34 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies Library under his direct supervision for approval; and i. performs such other functions that may be assigned by the Vice President for Academic Affairs and or by the President of the University. Article 46. The Director of National Service Training Program Section 1. The Director of National Service Training Program shall be designated/ appointed by the Board of Regents upon the recommendation of the President. He/she shall be designated for two (2) years without prejudice to renewal for another two (2) years. However, the designation/appointment could be withdrawn anytime for a cause. Section 2. The Director of National Service Training Program is directly responsible to the Vice President for Academic Affairs. Section 3. The functions of the Director of National Service Training Program are as follows: a. represents the department in the exercise of academic and administrative supervision in the design, formulation, adoption and implementation of the different NSTP components offered in the University. b. prepares and submit periodic reports to CHED, TESDA and DND (through the Major Service Command) in consonance with R.A. 9163 (Sec. 8, para d); c. recommends to the Board of Regents thru the Office of Budget Planning and Development for programs and activities including facilities for the effective and efficient implementation of the program; d. coordinates with other offices on matters relating to NSTP for final actions and approval prior to implementation of all concerned offices and agencies; and e. performs other duties for effective and efficient implementation of the National Service Training Program as needed. Article 47. The Director of Administrative Services Section 1. The Director of Administrative Services shall be designated by the Board of Regents upon the recommendation of the President. He/she shall be designated for two (2) years without prejudice to renewal for another two (2) years. However, the designation could be withdrawn anytime for cause. Section 2. The Director of Administrative Services is directly responsible to the Vice President for Administration. Section 3. The functions of the Director of Administrative Services are as follows: a. supervises, monitors and evaluates the operations and personnel of the Human Resource and Management Office, Records Office, Supply Office, General Services, and Security Services for efficient
  35. 35. The ASU Code 35 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies The ASU Code 35 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies delivery of services to all units of the University; b. ascertains and certifies that actual expenditures of the Offices/ services under his/her supervision are necessary and in accordance with authorized appropriations and allotments following the government accounting and auditing rules and regulations; c. provides administrative support services to all units of the University to attain the goals and objectives of these units; d. provides effective liaison among the University units, and between the community , other educational institutions and government and non-government organizations; e. prepares and plans budgetary allocations of the units under his/ her direct supervision; f. prepares and submit periodic reports to the Vice President for Administration for submission to the BOR, CSC, DBM, Congress and other government instrumentalities; g. formulates policies and guidelines for approval regarding the operation of the Offices under his/her direct supervision; h. supervises the Management Information System (MIS) of the Administrative Services units; i. represents the Administrative Services Units in the Administrative and Academic Council official meetings and conferences within and outside the University; and j. performs such other functions as may be assigned by the Vice President for Administration or the President of the University. Article 48. The Director of Finance Services Section 1. The Director of Finance Services shall be designated/appointed by the Board of Regents upon the recommendation of the President. He/she shall be designated for two (2) years without prejudice to renewal for another two (2 years. However, the designation/ appointment could be withdrawn anytime for a cause. Section 2. The Director of Finance Services is directly responsible to the Vice President for Administration. Section 3. The functions of the Director of Finance Services are as follows: a. recommends policies for the improvement and direction of the financial service functions of the University; b. develops policies and procedural guidelines for uniform application of the University towards the attainment of effective, efficient, economical and work-simplified targets of the financial services unit; c. evaluates the outcomes and make adjustments in the Finance and Management System;
  36. 36. The ASU Code 36 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies The ASU Code 36 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies d. reviews, consolidates and submit monthly trial balances of the different accounts and other accountability reports for submission to concerned offices; e. reviews, consolidate and submit year end financial reports for submission to DBM, COA and GAFMIS and others; f. attends ADCO meetings, FSDC meetings, PRAISE Committee meetings, Executive meetings and budget hearings; g. coordinates and assists the Vice Presidents, Executive Directors, Deans, Directors and Unit Heads in the preparation of budget estimates and/or budget proposals; h. supervises the work of the accounting and budget offices; and i. performs such other functions as may be assigned by the Vice President for Administration or the President of the University. Article 49. The Director of Physical Plant Development Services Section 1. The Director of Physical Plant Development Services shall be designated/ appointed by the Board of Regents upon the recommendation of the President. He/she shall be designated for two (2) years without prejudice to renewal for another two (2) years. However, the designation/ appointment could be withdrawn anytime for a cause. Section 2. The Director of Physical Plant Development Services is directly responsible to the Vice President for Administration. Section 3. The functions of the Director of Physical Plant Development Services are the following: a. prepares budget and annual procurement plan of the Office and shall represent the Office in the Administrative Council/Executive Meetings; b. supervises the planning, monitoring and implementing of the approved projects and programs including repair/rehabilitation and construction of buildings, roads, etc. in all campuses of the University in coordination with the Executive Directors/Campus Heads. The periodic reports shall be submitted directly to the Office of Vice President for Administration, who shall recommend to the Office of the University President for approval; c. supervises, monitors and evaluates the functions and outputs of the personnel that may be assigned to the office; d. reviews, revises, supervises and evaluates campus plans in coordination with the Executive Director/Campus Heads; e. ascertains that actual civil works and ground maintenance expenditures is in accordance as the authorized appropriations and allotment following the government accounting and auditing rules and regulations;
  37. 37. The ASU Code 37 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies The ASU Code 37 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies f. assists the Vice President for Administration in the formulation of campus development and management policies for approval; g. chairs the campus planning officers of the University campuses at Banga, Kalibo, New Washington, Makato and Ibajay and committees in coordination with the Executive Directors, Deans, Directors and unit heads; h. prepares and submits periodic reports to the Vice President for Administration; i. assists the University in sourcing donations and grants-in-aid support for the civil works and campus physical maintenance; j. recommends the use and disbursement of funds allocated to PPDS under his direct supervision for approval; k. performs such other functions as may be assigned by the Vice President for Administration and or the President of the University. Article 50. The Director of Monitoring and Evaluation Section 1. The Director of Monitoring and Evaluation shall be designated by the Board of Regents upon the recommendation of the President. He/she shall be designated for two (2) years without prejudice to renewal for another two (2) years. However, the designation/ appointment could be withdrawn anytime for a cause. Section 2. The Director of Monitoring and Evaluation is directly responsible to the President of the University. Section 3. The functions of the Director of Monitoring and Evaluation are as follows: a. prepares organizational structure, manual of operation, annual procurement plan, strategic and action plans and shall represent the office in the Administrative Council/Executive meetings; b. supervises the planning, monitoring and evaluating of the university programs implemented in all campuses and units, and design a control system and feedback process to support the programs; c. reviews policies and evaluates units planned program in coordination with Deans, Directors and unit heads, and submits directly to the Office of the Presidents periodic reports and recommendations based on the analysis of the overall development for action; d. supervises personnel assigned to the office; e. coordinates and integrates all unit plans and studies undertaken by the different functional groups (Instruction, Research, Extension and Production); f. consolidates semestral/annual accomplishment reports and
  38. 38. The ASU Code 38 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies The ASU Code 38 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies other development planning documents; g. prepares Annual Accomplishment Report; h. promotes participatory development planning, monitoring and evaluation in all units of the University; i. chairs the M & E chairpersons of Schools/Colleges of the University; and j. performs other duties and functions as may be assigned by the University President and Board Regents. Article 51. The Director of Alumni and Public Relations Section 1. The Director of Alumni and Public Relations shall be designated by the Board of Regents upon the recommendation of the President of the University. He shall be designated for two (2) years without prejudice to renewal for another two (2) years. However, the designation could be withdrawn anytime for a cause. Section 2. The Director for Alumni and Public Relations is directly responsible to the President of the University. Section 3. The functions of the Director for Alumni and Public Relations are as follows: a. takes charge of the alumni and public relations functions of the University; b. keeps records of the alumni and establishes linkages with them through communications and publications; c. prepares and makes representations of the Office of the President of the University to its many social functions; d. brings the Office of the President of the University to the people through broadcast and print media; e. coordinates with the different units of the University for their needs related to alumni and public relations; and f. performs such other functions that maybe assigned by the higher authorities. Article 52. The Executive Assistant Section 1. The Executive Assistant shall be appointed/ designated by the Board of Regents upon the recommendation of the President. Section 2. His/her tenure shall be for a period of two (2) years without prejudice to re-designation/ re-appointment for another two (2) years. However, the designation/appointment could be withdrawn anytime for cause. Section 3. The duties and functions of the Executive Assistant are as follows: a. supervises the staff of the Office of the President in a variety of administrative and technical duties which assist the University President in reaching or implementing substantial decisions;
  39. 39. The ASU Code 39 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies The ASU Code 39 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies b. exercises general responsibility, through other University Officials for advising and assisting the University President in the execution of policies of the University; c. directs work so as to contribute as effectively as possible to decision-making of the University President and the Vice Presidents; d. conducts studies necessary to determination of action or policy; e. gives expert advice and assistance in particular areas of specialization; f. consults with the University officials on mutual problems; g. advises on policy based on precedence and experiences; h. takes recommendatory action on variety of matters in accordance with law; i. receives person seeking assistance or advocating certain actions, hears request and takes action to comply or explain why request cannot be granted after consultation with the University President; j. serves as Information and Public Relation Officer (PRO) of the University; k. receives special assignment and calls for special coordination and contact with government agencies and linkages; l. prepares memoranda on matter being considered by executive bodies and acts to implement the decisions reached; m. assigns work to subordinate personnel, gives instructions on work methods and procedures, revises finished work and recommends actions for conformance to established policies, precedents, and regulations; n. approves, monitors and evaluates the Daily Time Records (DTR) and Locator Slips of the staff members in the Office of the President; o. recommends and issues with initials the travel authority of the staff members in the Office of the President; p. supervises and evaluates the performance of the staff members in the Office of the President; q. prepares the procurement plan and recommends the purchase of equipment and services needed by the Office of the University President; r. performs such other functions that may be assigned by the higher authorities.
  40. 40. The ASU Code 40 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies The ASU Code 40 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies Article 53. The University Legal Counsel Section 1. The University Legal Counsel shall be designated/ appointed by the Board of Regents upon the recommendation of the President of the University. Section 2. The functions of the University Legal Counsel are as follows: a. provides legal assistance and advice to the President of the University; b. executes and reviews contracts and other legal documents for the University; c. assists the President on administrative cases involving personnel of the University; and d. represents the University in courts when legal actions are initiated for or against the University and its instrumentalities. Article 54. Composition Section 1. The Academic personnel of the University shall constitute the faculty of the University. It shall consist of the President, Vice Presidents, University/Board Secretary, Executive Directors, Deans, Directors, Department Heads, Professors, Associate Professors, Assistant Professors, Instructors, Lecturers, and Visiting Academic Staff. Section 2. The Academic non-teaching personnel are those members of the School/ College, Unit, Department or Program who are not performing the teaching function. This includes librarians, guidance counselors, research specialists, statisticians, extension specialists, technologists, and their associates and assistants as well as heads of units, departments, and programs performing supportive and non- teaching functions. Section 3. The University personnel also include clerical positions and other 1st and 2nd level positions not mentioned in Section 2 of this Article. Article 55. Conditions of Employment Section 1. The Board, upon the recommendation of the President based on pertinent laws, lawful orders, circulars, and memoranda, shall fix the compensation of all members of the academic and non-academic personnel of the University. Section 2. The members of the academic faculty shall be classified as regular and non-regular. Section 3. The regular members of the faculty are those with plantilla items. They shall include the following: a. University Professor; b. College Professor;
  41. 41. The ASU Code 41 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies The ASU Code 41 A Compilation of the Aklan State University Code, Operation Manual and PoliciesA Compilation of the Aklan State University Code, Operation Manual and Policies c. Professor; d. Associate Professor; e. Assistant Professor; f. Instructor. Section 4. The non-regular members of the faculty are those teaching without plantilla positions. Their appointment should not warrant any right to re -appointment, much less to indefinite tenure. Article 56. Qualifications. Section 1. All appointments to the faculty shall be made strictly on the basis of merit and fitness. Religious, political, fraternal or social opinions or affiliations shall never be used as basis of appointment. Section 2. The employment of the faculty and staff, shall be based on the approved Merit Promotion Plans of the University. Section 3. Faculty appointees must possess the minimum qualifications as stipulated in the CSC Qualification Standards (QS). Section 4. Members of the faculty shall be exempted as such from any civil service examination or regulation as a requisite for original appointment. Section 5. All appointments to the non-teaching staff positions shall be strictly in accordance with the Civil Service Commission qualification standards. Article 57. Hiring Section 1. The Human Resource Management Office (HRMO) shall conduct preliminary evaluations of the qualifications of all candidates in consideration of performance, education and training, experience and other accomplishments, psycho-social attributes and personality traits and potentials. Those initially found qualified shall undergo further assessment such as written examination, skills test, interview and others. Section 2. The Human Resource Management Office (HRMO) shall submit the selection line up which reflects the comparative competence and qualifications of candidates to the Personal Selection Board for deliberation en banc. Section 3. Appointment to the following positions shall no longer be screened by the Personnel Selection Board (PSB): a. Substitute appointment due to their short duration and emergency nature. However, should the position be filled by regular appointment, candidates for the position should be screened and passed upon by the PSB b. Appointment of faculty members and academic staff who belong to the closed career service c. Appointment to entry laborer positions and d. Renewal of temporary appointment issued to the incumbent personnel.

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