HEOA P2P Assessment
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HEOA P2P Assessment

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This presentation provides and overview of 34CFR668 for HEOA P2P requirements. It is offered in concert with an assessment program also on SlideShare and the post on blog.thehigheredcio.com.

This presentation provides and overview of 34CFR668 for HEOA P2P requirements. It is offered in concert with an assessment program also on SlideShare and the post on blog.thehigheredcio.com.

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  • This chart shows the breakdown of all files on the S:\\\\ drive based on the date they were last accessed. This data suggests most of the files are actively being used if only for viewing.
  • This chart shows the total amount of disk space used by each folder on the S:\\\\ drive. Although some folders that are large are expected, the unexpected finding is that most departmental folders are small.
  • This Chart shows the breakdown of all files on the S:\\ drive based on the file types. The top filetypes includes several image and media filetypes.


  • 1. Combating Copyright Infringement HEAO P2P Assessing First Year Effectiveness
    Jerry Bishop
    HEOA P2P Assessment by Jerry Bishop is licensed under a Creative Commons Attribution-NonCommercial 3.0 Unported License.
  • 2. What’s required – the law
    Brief summary of the essential elements
  • 3. Combating Copyright Infringement
    Authority: 34 CFR 668.14(b)(30)
    Effective July 1, 2010
    Condition of any Title IV HEA program
    Institutions must
    Develop Institutional Plans
    Implement Technology Deterrents
    Offer Legal Alternatives
  • 4. Institutional Plans
    “…Develop & implement written plans to combat unauthorized distribution of copyrighted materials by users of the institutions network without unduly interfering with the educational and research use of the network.”
    Use of one or more technology-based deterrents
    Educating community on appropriate use of copyrighted material
    Procedures for handling unauthorized distributions, including disciplinary procedures
    Procedures for reviewing effectiveness of the plan
  • 5. Technology Deterrents
    Bandwidth shaping
    Traffic monitoring
    Accepting & responding to DMCA notices
    Commercial products to block illegal file sharing
  • 6. Legal Alternatives
    Authority: 34 CFR 668.14(b)(30)
    Offer legal alternatives to illegal downloading or acquiring copyrighted materials
    Where to buy content commercially
    Where to find free to use content
    Periodic reviews of alternatives are required
  • 7. Consumer Information
    Authority: 34 CFR 668.43(a)(10)
    Provide upon request institutional policies and sanctions related to unauthorized distribution of copyright materials
    Must include:
    Explicitly inform students of civil and criminal liabilities associated with violations
    Include summary of penalties for violations of Federal copyright laws
    Describe policies and disciplinary actions taken for violations
    Provide one-to-one annual notice to students
  • 8. Assessing Plan effectiveness
    Tips for gauging your current risk exposure
  • 9. Plan Effectiveness
    You do not have to be an investigator
    Operational Portion
    Review written plan and assessment portion
    Review related policies and procedures
    Review handling of a sample of suspected violations
    Technical Portion (really optional)
    Search for known file sharing applications
    Scan network drives for signs of collections
    Check web filtering or blocking tools
  • 10. Query Results from SCCM
    Peer-2-Peer Programs on Staff Computers
    uTorrent  1
    BitTorrent   1
    BitviseTunnelier 1
    FileZilla  9
    Others likely exist but do not register
    Remember, having the application alone it not a violation – there are legitimate uses
  • 11. Scan Storage Volumes
    Use disk tools to scan for common filetypes
    Check sampling of directories with unusually large volumes of content
    Users home directories and departmental folders
    Remind college of policy and prompt for clean-up
    Include volume and drive data to illustrate
    Watch for shifting content between locations
    Follow-up with Pre and Post clean-up results
  • 12. S: Drive Access Dates by Size
    May 2011
    April 2011
  • 13. S: Drive Folders Sizes
    April 2011
    May 2011
  • 14. S: Drive by Filetypes
    April 2011
    May 2011
    140 GB .mpg and 93.4 GB .mp3 removed
    111 GB .avi increased
  • 15. Review Web Traffic for P2P Sites
  • 16. Questions?
    Jerry Bishop