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Centralized Printing
Centralized Printing
Centralized Printing
Centralized Printing
Centralized Printing
Centralized Printing
Centralized Printing
Centralized Printing
Centralized Printing
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Centralized Printing

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  • To set and communicate direction for everyone, we formatted a “plan on a page” which will be displayed in all schools and work areas as a reminder of our work ahead. All staff are asked to display the plan on a page in their work areas and in classroom data centers.
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    • 1. Goal 5: To obtain efficient, effective and equitable use of resources CENTRALIZED PRINTING
    • 2. Goal 5: To obtain efficient, effective and equitable use of resources.
    • 3. CENTRALIZED PRINTING CURRENT PRINT FLEET STATISTICS <ul><li>Current Print Fleet </li></ul><ul><li>337 Printers </li></ul><ul><li>11 Copiers / 7 Multi Functional Devices </li></ul><ul><li>8 Standalone Faxes </li></ul><ul><li>Proposed Print Fleet </li></ul><ul><li>Less than 60 copiers AND printers </li></ul><ul><li>All fax machines will be contained in the office copier </li></ul>
    • 4. CENTRALIZED PRINTING EFFICIENCY / EFFECTIVENESS <ul><li>What is centralized printing? </li></ul><ul><li>Strategic placement with “right-sized” equipment to allow staff/students to print, copy and scan (strategic distribution) </li></ul><ul><li>Removing inadequate desk jet printers that have costly ink cartridges </li></ul><ul><li>Putting multiple devices in a single piece of hardware (scan, print, fax, copy) </li></ul>
    • 5. <ul><li>Why does it make the district more efficient? </li></ul><ul><li>Smaller printing fleet equals: </li></ul><ul><ul><li>less energy consumption </li></ul></ul><ul><ul><li>less paper </li></ul></ul><ul><ul><li>lesser amounts of help desk tickets for repairs (personnel time) </li></ul></ul><ul><li>Faster, more powerful machines will let staff members quickly get their copies made and return to tasks/duties </li></ul><ul><li>Similar hardware will allow staff to use all the equipment </li></ul><ul><li>Walk-up printing eliminates paper waste </li></ul><ul><ul><li>Without entering a mailbox code, print jobs will not start </li></ul></ul><ul><ul><li>The jobs purge nightly </li></ul></ul>CENTRALIZED PRINTING EFFICIENCY / EFFECTIVENESS
    • 6. CENTRALIZED PRINTING PROPOSED COST SAVINGS / FEATURES <ul><li>Current Printing / Copying Costs </li></ul><ul><li>Copiers - $4,912/month plus $1799.17 /month overages </li></ul><ul><li>Printing - $11,000 a month </li></ul><ul><li>Not all copiers can scan or print </li></ul><ul><li>No color copying </li></ul><ul><li>*Total: $16,000+/month or $192,000+ per year </li></ul><ul><li>Proposed Agreement </li></ul><ul><li>Copiers / Printing - $9,765/month which includes 11,220,000 copies </li></ul><ul><li>New copiers in all buildings </li></ul><ul><li>Color copiers in all offices </li></ul><ul><li>All copiers will print, copy, scan, collate, etc. </li></ul><ul><li>Reduction of print fleet to alleviate tech requests </li></ul><ul><li>*Total: $117,180/year or approximately $75,000 in yearly savings </li></ul>5 year estimated savings = $375,000 (not counting energy savings
    • 7. CENTRALIZED PRINTING PHASE IN / COMMUNICATION PLAN <ul><li>2nd Week of August </li></ul><ul><li>Meet with Principals to discuss / determine copier locations </li></ul><ul><li>Determine implementation order </li></ul><ul><li>3 rd Week of August </li></ul><ul><li>Run cabling / electricity to all copier locations </li></ul><ul><li>Communicate to staff timeline </li></ul><ul><li>4 th Week of August to Mid-September </li></ul><ul><li>Install copier/printers in locations </li></ul><ul><li>Install copier/printers to staff / student computers </li></ul><ul><li>Remove printers from classrooms </li></ul><ul><li>*Every 3-6 months we will revisit the copier agreement with Digital Copy Products to ensure right size equipment, equipment in strategic locations, and high staff confidence in centralized printing. </li></ul>
    • 8. CENTRALIZED PRINTING ROLLOUT / PHASE-IN PLAN 3 rd – 4 th Week of August DMS and DVMS 1 st Week of September DGS and WW District Office 2nd Week of September RES and BES 3 rd Week of September DHS *Timeline is subject to change based on how fast/slow the process takes
    • 9. CENTRALIZED PRINTING QUESTION / ANSWER QUESTIONS?

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