Centralized Printing
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Centralized Printing

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  • To set and communicate direction for everyone, we formatted a “plan on a page” which will be displayed in all schools and work areas as a reminder of our work ahead. All staff are asked to display the plan on a page in their work areas and in classroom data centers.

Centralized Printing Centralized Printing Presentation Transcript

  • Goal 5: To obtain efficient, effective and equitable use of resources CENTRALIZED PRINTING
  • Goal 5: To obtain efficient, effective and equitable use of resources.
  • CENTRALIZED PRINTING CURRENT PRINT FLEET STATISTICS
    • Current Print Fleet
    • 337 Printers
    • 11 Copiers / 7 Multi Functional Devices
    • 8 Standalone Faxes
    • Proposed Print Fleet
    • Less than 60 copiers AND printers
    • All fax machines will be contained in the office copier
  • CENTRALIZED PRINTING EFFICIENCY / EFFECTIVENESS
    • What is centralized printing?
    • Strategic placement with “right-sized” equipment to allow staff/students to print, copy and scan (strategic distribution)
    • Removing inadequate desk jet printers that have costly ink cartridges
    • Putting multiple devices in a single piece of hardware (scan, print, fax, copy)
    • Why does it make the district more efficient?
    • Smaller printing fleet equals:
      • less energy consumption
      • less paper
      • lesser amounts of help desk tickets for repairs (personnel time)
    • Faster, more powerful machines will let staff members quickly get their copies made and return to tasks/duties
    • Similar hardware will allow staff to use all the equipment
    • Walk-up printing eliminates paper waste
      • Without entering a mailbox code, print jobs will not start
      • The jobs purge nightly
    CENTRALIZED PRINTING EFFICIENCY / EFFECTIVENESS
  • CENTRALIZED PRINTING PROPOSED COST SAVINGS / FEATURES
    • Current Printing / Copying Costs
    • Copiers - $4,912/month plus $1799.17 /month overages
    • Printing - $11,000 a month
    • Not all copiers can scan or print
    • No color copying
    • *Total: $16,000+/month or $192,000+ per year
    • Proposed Agreement
    • Copiers / Printing - $9,765/month which includes 11,220,000 copies
    • New copiers in all buildings
    • Color copiers in all offices
    • All copiers will print, copy, scan, collate, etc.
    • Reduction of print fleet to alleviate tech requests
    • *Total: $117,180/year or approximately $75,000 in yearly savings
    5 year estimated savings = $375,000 (not counting energy savings
  • CENTRALIZED PRINTING PHASE IN / COMMUNICATION PLAN
    • 2nd Week of August
    • Meet with Principals to discuss / determine copier locations
    • Determine implementation order
    • 3 rd Week of August
    • Run cabling / electricity to all copier locations
    • Communicate to staff timeline
    • 4 th Week of August to Mid-September
    • Install copier/printers in locations
    • Install copier/printers to staff / student computers
    • Remove printers from classrooms
    • *Every 3-6 months we will revisit the copier agreement with Digital Copy Products to ensure right size equipment, equipment in strategic locations, and high staff confidence in centralized printing.
  • CENTRALIZED PRINTING ROLLOUT / PHASE-IN PLAN 3 rd – 4 th Week of August DMS and DVMS 1 st Week of September DGS and WW District Office 2nd Week of September RES and BES 3 rd Week of September DHS *Timeline is subject to change based on how fast/slow the process takes
  • CENTRALIZED PRINTING QUESTION / ANSWER QUESTIONS?