Not all may be relevant to a particular assignment; the presumption here is that your presentation is to persuade, not just inform.\n
Rule of three: tell them what you&#x2019;re going to say; say it; tell them what you&#x2019;ve said.\n
PPT and Keynote allow for speaker&#x2019;s notes, which only the speaker sees. These could also be printed as part of a handout.\nBe aware of &#x201C;dead air&#x201D;: it shouldn&#x2019;t take more than seconds to start an audio or video clip.\nHandout may have to use different background than real slides; use of color?\n
Remarks about Tufte and his books...Beautiful Evidence, Visual Explanations, Envisioning Information, The Visual Display of Quantitative Information.\n
Depending on position of screen, podium, yourself: use speaker&#x2019;s notes.\nRemote device for Keynote or PowerPoint allows speaker&#x2019;s notes.\n
10% of men are colorblind \nColors depend on light in room\n
This may depend on the assignment.\n
&#x201C;PowerPoint&#x201D; has come to mean this kind of presentation, whether or not one uses MS PPT.\n
iWork available to you, now; one-time deal.\nKeynote Remote app for iPod, iPhone\nKeynote itself for iPad.\n
For example, TECs may not have particular fonts which you have used in a presentation.\nTECs may not have a Flash player or something to show a video or audio from a website.\n
Tape media (VHS, audio) are available on loan.\n
Tradeoff between playing a video clip from a DVD and &#x201C;capturing&#x201D; it and embedding it in presentation\n
Some WiFi networks may prohibit use of remotes\n
On Making Oral Presentations spring 2011
Organizing a Presentation• Have something to say that’s worth our attention.• Be sold on its validity or importance.• Furnish strong arguments, with support.• Use conﬁdent language.
Organizing a Presentation• Phrase your thoughts clearly; be easy to follow.• Speak to the point: background, theme, conclusion.• Anticipate audience reaction.• Offer variety and wit; be the expert but act the friend.I am indebted to John Trimble in Writing with Style for some of these suggestions.
Delivery• Be prepared • Handouts • Good notes • Quick access to visuals, media • Anticipate questions
Rehearse• Rehearse in a classroom• Rehearse with a friend• Rehearse with your laptop• Rehearse with the preceptor or instructor
Disadvantages and Pitfalls of the Powerpoint Presentation• Presenter-oriented, not audience- or content-oriented• Minimal fragments, not whole sentences• Preoccupation with format, not content• Condensed data loses detail • > 1000 numbers in Science article; 12 on slide
Disadvantages...• Cognitive style • The cognitive style of a PPT presentation is to sell • The cognitive style of a presentation is to teach• The academic lecture • We used to “read a paper”; we were “speakers” • Now we “give a presentation”; we are “presenters”These ideas are gleaned from books and presentations by Edward Tufte.
Delivery: to the room• Put the whole thing somewhere • A folder on eDisk or other server • A “ﬂash drive” or other external device• Bring presentation and all embedded media• Drag this folder onto classroom computer’s desktop• Or, bring your laptop
Delivery: to the room• Bring your laptop • Cables; adapter • Issues: • resolution • screen mirroring • fonts • Mac vs. Windows
Delivery• Style • Don’t just read your notes; above all, don’t read the screen • Raise your head; speak to the back of the room • Maintain eye contact; speak to particular individuals
Delivery• How to use on-screen presentations: computer projections (PowerPoint, Keynote), overhead slides • Very little information on each slide • Title, 4-5 points or one graphic • Uncluttered background • light on dark • be careful of color • Use “effects” sparingly
Delivery• Also bring handouts: abstract plus references • Make them as good as a printed paper: spelling, complete sentences, grammar • Color is an expensive option • Fallback position • References or bibliography• Plan ahead to print and copy
Software• Microsoft PowerPoint • Almost universal nowadays • Has its own “player”; available in TECs
Software• Apple Keynote • New in 2003; updated in 2006 and 2009 • Has its own player • Can also export to PowerPoint • Installed in most TECs • Why?
MultiMedia: Audio, Video, Graphics in presentations• Capture photographs, other graphics • see ITS (Harris): scanners, etc. • Digital cameras • Grab and capture from an online source • iPhoto
MultiMedia: Audio, Video, Graphics in presentations• Capture audio or video • see ITS • Audio: SoundStudio, iTunes • Video: iMovie, QuickTime
MultiMedia: Audio, Video, Graphics in presentations• Insert in Keynote/PowerPoint presentation• Acknowledge your source!
MultiMedia: Audio, Video, Graphics in presentations• Practical warnings: • your software is not their software • your fonts are not their fonts
Independent audio/video• Video: • DVD (in computer); can use bookmarks and “clips”• Audio • CD (in computer)
Independent audio/video• Practical warnings: • plan in advance • is special software or hardware required? • transporting media “assets” with presentation • usually better to capture small “sound bites” or video
Example• Graphics • ITS: scan photograph, etc. • or, use Grab or other capture for online graphics • Export in a standard format ﬁle (jpeg, tiff) • Embed in presentation Boris Karloff as Frankenstein’s creature Frankenstein (Universal, 1931)
Example• Audio • ITS capture station • Keep as a QuickTime “movie” • Embed in presentation Elizabeth screams Frankenstein (Universal, 1931)
Example• Audio • CD imported into iTunes • Export as MP3 ﬁle • Convert to QuickTime “movie” • Embed in presentation Chris Anderson, theme from The Angel Doll.
Example• Video from VHS or DVD • ITS capture station • Keep as QuickTime movie • Embed in presentation Elizabeth screams Frankenstein (Universal, 1931)
References• Audio/video • Audio and video extracts from Frankenstein (Universal Pictures, 1931) • Theme from The Angel Doll, Chris Anderson, 2002. Personal copy, gift of the composer.• Text • John Trimble, Writing with Style. (Prentice-Hall, 2000). • Edward Tufte, Beautiful Evidence. (Graphics Press, 2006).
Apple• Keynote • part of iWork • can export PowerPoint and PDF • can import PowerPoint • available (limited) on iPad; requires cable • several remote controllers available for iPhone, FrontRow, others
Apple• iPhone and iPod Touch • remote controller for Keynote, PowerPoint • requires WiFi; same network
Apple• iWork.com (beta) • transfer documents to server (“the cloud”) • share, edit, play from there • https://www.iwork.com/r/?d=MakingPresentations11.key&a=p55199268