Accelerating Procurement Processes with eSignatures

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How the American Lung Associations accelerates its procurement processes with EchoSign e Signatures.

From the web's #1 electronic signature service, www.echosign.com

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  • Accelerating Procurement Processes with eSignatures

    1. 1. Accelerating Procurement Processes with eSignatures
    2. 2. Cathie Arnold Vice President, Finance & Operations American Lung Association New England Speakers
    3. 3. Why eSignatures? Why Now? American Lung Association, New England Case Study EchoSign Demo Q&A (Submit Questions in Chat Window) Agenda
    4. 4. Why e-Signatures, Why Now? <ul><ul><li>In 2000, the Federal E-SIGN Act was passed, making e-signatures legally </li></ul></ul><ul><ul><li>equivalent to written signatures </li></ul></ul><ul><ul><li>Legal: Electronic signatures are legally binding </li></ul></ul><ul><ul><li>Tested: Industry leaders such as Microsoft, Schwab and Cisco Systems rely on millions </li></ul></ul><ul><ul><li>of eSignatures each year </li></ul></ul><ul><ul><li>Secure & Compliant: eSignatures are more secure than written/fax signatures </li></ul></ul>
    5. 5. EchoSign Background <ul><ul><li>History </li></ul></ul><ul><ul><li>January 2006: EchoSign Pro launched </li></ul></ul><ul><ul><li>March 2006: EchoSign Enterprise </li></ul></ul><ul><ul><li>October 2006: EchoSign-for-Salesforce </li></ul></ul><ul><ul><li>April 2007: WebEx Connect Launch Partner </li></ul></ul><ul><ul><li>July 2007: BT launches to its 500,000 SMB Customers </li></ul></ul><ul><ul><li>Dec 2008: Named to “Best Apps” </li></ul></ul><ul><ul><li>by Salesforce.com </li></ul></ul><ul><ul><li>#1 Web Signature Service </li></ul></ul><ul><ul><li>Over 650,000 EchoSigners Worldwide </li></ul></ul>
    6. 6. Where does EchoSign work?
    7. 7. Life Before EchoSign: Cumbersome, Manual Process Minutes 5-7 Days Less More Contract Volume Time to Send, Sign, File Vendor Process Customer Process Scan Contract
    8. 8. Life With EchoSign – 3 Easy Steps! Less More Contract Volume Time to Send, Sign, File 42 Mins
    9. 9. <ul><li>eMail from </li></ul><ul><li>EchoSign </li></ul><ul><li>Document Password </li></ul><ul><li>Protection </li></ul><ul><li>Available </li></ul><ul><li>Obtain e-Signature </li></ul><ul><li>or Written Signature </li></ul><ul><li>Signer Does Not need an EchoSign Account </li></ul><ul><li>Track Team’s Contracts – What’s Signed </li></ul><ul><li>and What Isn’t </li></ul><ul><li>Send Reminders </li></ul><ul><li>Audit Trails </li></ul><ul><li>All signed contracts are imaged, PDF’d, </li></ul><ul><li>e-mailed to all parties, and uploaded into your </li></ul><ul><li>EchoSign account (or salesforce.com) </li></ul>How Does It Work? As Easy to Use as eMail
    10. 10. Case Study Cathie Arnold Vice President, Finance & Operations American Lung Association New England
    11. 11. Overview <ul><li>Founded in 1904 to Fight Tuberculosis </li></ul><ul><ul><li>Oldest Voluntary Health Organization in the US </li></ul></ul><ul><li>Mission: To Prevent Lung Disease and Promote Lung Health </li></ul><ul><li>American Lung Association of New England Covers Six States in Northeast US </li></ul><ul><ul><li>Launched “Own Your Air” Campaign </li></ul></ul>
    12. 12. Challenge <ul><li>How to Bring Efficiency to a Paper-based Process? </li></ul><ul><li>Process 100-150 Purchase Orders Per Week </li></ul><ul><li>Bottle-necked Lengthy Approval Cycles </li></ul><ul><li>Late Payments and Penalties </li></ul>
    13. 13. Need for a Solution That Would Actually Be Used <ul><li>Problems With Existing Online Accounting Solution </li></ul><ul><ul><li>Separate Login </li></ul></ul><ul><ul><li>Not User Friendly </li></ul></ul><ul><ul><li>No Remote Access </li></ul></ul>
    14. 14. EchoSign Solution <ul><ul><li>Approval Part of Daily Tasks in Finance </li></ul></ul><ul><ul><li>Invoices Not Misplaced </li></ul></ul><ul><ul><li>Processed in Minutes </li></ul></ul><ul><ul><li>Processed Remotely </li></ul></ul><ul><ul><li>Central Electronic Database for Easy Access/Referral </li></ul></ul><ul><ul><li>Purchase Orders Can Be eMailed to Vendors </li></ul></ul>
    15. 15. Discussion Roque Versace, VP Sales, EchoSign “ EchoSign fits into our existing procurement processes seamlessly.” Cathie Arnold, VP Finance & Operations American Lung Association New England
    16. 16. DEMO “ We began evaluating EchoSign for Salesforce five days ago and within two days had three clients complete electronic agreements signatures. We had an outstanding agreement with one of those clients for weeks and they completed the e-sign process just hours after it was sent”
    17. 17. <ul><li>Review your Contracts Signing “Pain” </li></ul><ul><ul><li>Where Could you Benefit from Greater speed, Ease, Efficiency, and Compliance? </li></ul></ul><ul><li>Plan a Pilot </li></ul><ul><ul><li>Talk to Us About Your Specific Needs </li></ul></ul><ul><ul><li>Get a Team – Who else Wins With Better Efficiency? </li></ul></ul><ul><li>Try EchoSign Quickly </li></ul><ul><ul><li>Sign Up and Send a Contract In Less than a Minute </li></ul></ul>Next Steps
    18. 18. Question & Answer WWW.ECHOSIGN.COM 877 – ECHOSIGN [email_address] Contact Information
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