Access 2013 Unit D

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Access 2013 Unit D

  1. 1. Using Reports
  2. 2. Objectives • Use the Report Wizard • Use Report Layout View • Review report sections • Apply group and sort orders (continued) Microsoft Office 2013-Illustrated 2
  3. 3. Objectives (continued) • Add subtotals and counts • Resize and align controls • Format a report • Create mailing labels Microsoft Office 2013-Illustrated 3
  4. 4. Use the Report Wizard • A report is the primary object you use to print database content • Report Wizard is one way to create a report • It is a tool that asks you questions to guide development of the report • Your responses determine record source, style and layout Microsoft Office 2013-Illustrated 4
  5. 5. Use the Report Wizard • The record source is the table or query that defines the fields and records displayed on the report Microsoft Office 2013-Illustrated 5
  6. 6. Selecting Fields for a Report Using the Report Wizard Microsoft Office 2013-Illustrated 6
  7. 7. Use Report Layout View • Reports have multiple views that you use for various report-building and report-viewing activities • Report Layout View applies a grid to the report that helps you resize, move, and position controls Microsoft Office 2013-Illustrated 7
  8. 8. Modifying Column Width in Report Layout View Microsoft Office 2013-Illustrated 8
  9. 9. Report Views Microsoft Office 2013-Illustrated 9
  10. 10. Review Report Sections • Report sections determine where and how often controls in that section print in the final report Microsoft Office 2013-Illustrated 10
  11. 11. Review Report Sections Microsoft Office 2013-Illustrated 11
  12. 12. Apply Group and Sort Orders • Grouping means to sort records by a particular field plus provide a header and/or footer section before or after each group of sorted records • To change sorting or grouping options for a report, you must work in Report Design View Microsoft Office 2013-Illustrated 12
  13. 13. Group, Sort, and Total Pane Microsoft Office 2013-Illustrated 13
  14. 14. Add Subtotals and Counts • Calculations are used to add subtotals and counts to a report • Expressions are needed to create a calculation • Functions are built-in Access formulas • Arguments are information needed by a function Microsoft Office 2013-Illustrated 14
  15. 15. Adding subtotals to group footer sections Microsoft Office 2013-Illustrated 15
  16. 16. Resize and Align Controls • Two alignment commands: * Within its own border * With respect to each other • You can resize a control by using the ↔ pointer Microsoft Office 2013-Illustrated 16
  17. 17. Precise Resizing and Aligning • [Ctrl] + arrow key(s) move a control one pixel at a time • [Shift] + arrow key(s) resize a control one pixel at a time Microsoft Office 2013-Illustrated 17
  18. 18. Resizing Controls in Layout View Microsoft Office 2013-Illustrated 18
  19. 19. Selecting More Than One Control at a Time in Report Design View Microsoft Office 2013-Illustrated 19
  20. 20. Format a Report • Formatting refers to enhancing the appearance of the information • Formatting includes: * Font style, size and color * Background colors * Line thickness and color * Alignment Microsoft Office 2013-Illustrated 20
  21. 21. Useful Formatting Commands Microsoft Office 2013-Illustrated 21
  22. 22. Create Mailing Labels • Any data in your Access database can be converted into labels using the Label Wizard, a special report wizard that precisely positions and sizes information for hundreds of standard business labels Microsoft Office 2013-Illustrated 22
  23. 23. Label Wizard Dialog Box Microsoft Office 2013-Illustrated 23
  24. 24. Summary • Using the Report Wizard • Using Report Layout View • Reviewing report sections • Applying group and sort orders • Adding subtotals and counts • Resizing and aligning controls • Formatting a report • Creating mailing labels Microsoft Office 2013-Illustrated 24

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