Life- and Workhacking
with Digital Tools

Jan-Hendrik Senf




@_SENF_
www.senf-heinemann.com
Consultants for Digital Communication

- Social Media Marketing 
•  Strategies and Concepts
•  Setu...
The Problem
The solution (forget it ;)
•  Effectivity: "



To do the right things

•  Efficiency:"
To do things right"
THE classic read


http://en.wikipedia.org/wiki/The_Seven_Habits_of_Highly_Effective_People
THE classic system



http://en.wikipedia.org/wiki/Getting_Things_Done
http://en.wikipedia.org/wiki/ROWE

Enterprise 2.0: "
Force self-control


http://www.gorowe.com/main/books-and-tools/




...
Gen Y and the workplace
•  All ideas compete on an equal footing
•  Contribution counts for more than credentials
•  Hiera...
Understanding Gen Y



http://marcprensky.com/



http://dontapscott.com/books/grown-up-digital/



www.borndigitalbook.co...
Becoming a Social Business



http://www.intersectionconsulting.com/2011/social-media-strategy-learning-curve-and-framewor...
Kill Email

It‘s killing your productivity.
Email is 40+ years old now
„Trapped“ in Emails are
•  Knowledge
•  Tasks
•  Files"


•  Hierarchies, Secrets, Power etc.
Email is THE„killer“-app
•  Email is always intrusive, always „Push“ instead of „Pull“ 
•  Email is used very wrong VERY o...
Killerfeature: No mailclient ;)
Email is NOT the only choice
Foto: flickr user RayBanBro66 (undercc-Licence)

It’s possible. Let’s start today:)
Last warning: This is…
•  Totally subjective
•  Absolutely non-complete
•  Inspiringly inspirational
•  Hopefully helpful
...
Get a better mail client
Use Activity Feeds instead of Emails for
ALL internal communication
Don‘t mail documents!
Don’t mail files!
Track worktime
List tasks and share lists
Track and record progress
Structure complexity with mindmaps
Put ALL notes into the Cloud
Put ALL contacts to the Cloud
Move your Phones to the Cloud
Put offtimes into the Cloud
Manage projects
Be better at meetings
Move meetings to the Cloud
Simulate a CoWorking-Space in the Cloud
Centralize invoices
Rule your passwords (everywhere)
Cluster your workday
Boost your focus
Kill visual clutter
Read stuff later (everywhere)
Use a custom startpage in your browser
Centralize content sources
Use (realtime) Dashboards
Use (cloud-) aggregators
Use alerts
Buffer ALL tweets
Only tweet with maximum reach
Try instant time tracking
Block sites that kill time
Block the Social Web
Block the Internet
Downgrade your smartphone to a plain
phone (from time to time)
Hack your workplace:
•  Institute „No-Meetings-Fridays“
•  Institute the „Rule of 2“: No more than 2 team members at any m...
Be productive
Work in the Now, with Flow


http://en.wikipedia.org/wiki/Flow_(psychology)


http://en.wikipedia.org/wiki/The_Power_of_No...
Understand the social dimension of our race
to maximize our productivity





Stream "Speed" (90 min.) in English on Vimeo...
Discover natural Powerfoods



For example: Acai Berries, Matcha Tea, Maca Powder, Chia Seeds etc.
Optimize your sleep



Wake Up Light, Water Pillow, Fitbits Sleeptracking
Work hard
Play hard
Be happy:)
Sharing means caring: "
What are YOUR tools and hacks?
Ressources:
Let’s connect: 
•  www.senf-heinemann.com 
•  facebook.com/SENF (page)
•  twitter.com/_SENF_
•  mail [ at ] senf-heinemann...
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Life and workhacking with digital tools, 2014 edition. © Jan-Hendrik Senf, www.senf-heinemann.com

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2014 Edition: Tipps & Tricks on how to be more effective and efficient via (mostly) cloud-based and (mostly) free tools and services for team-collaboration, social media-operation and self-organization. A quick (and non-theoretical) overview taking a look at some great little helpers to unleash the force, switch locations and devices easily, waste less time and get stuff done.

Published in: Business

Life and workhacking with digital tools, 2014 edition. © Jan-Hendrik Senf, www.senf-heinemann.com

  1. 1. Life- and Workhacking with Digital Tools Jan-Hendrik Senf @_SENF_
  2. 2. www.senf-heinemann.com Consultants for Digital Communication - Social Media Marketing •  Strategies and Concepts •  Setup and Realization •  Coaching, Training, Seminars and Workshops •  Audits, Second Opinions, Optimization •  Websites: Concepts, Realization, Relaunches •  Social Media Monitoring and Dashboards •  Personal Branding and Reputation •  Employer Branding and Enterprise 2.0 •  Issue- and Crisis Communication
  3. 3. The Problem
  4. 4. The solution (forget it ;)
  5. 5. •  Effectivity: " To do the right things •  Efficiency:" To do things right"
  6. 6. THE classic read http://en.wikipedia.org/wiki/The_Seven_Habits_of_Highly_Effective_People
  7. 7. THE classic system http://en.wikipedia.org/wiki/Getting_Things_Done
  8. 8. http://en.wikipedia.org/wiki/ROWE Enterprise 2.0: " Force self-control http://www.gorowe.com/main/books-and-tools/ http://www.danpink.com/books/drive/
  9. 9. Gen Y and the workplace •  All ideas compete on an equal footing •  Contribution counts for more than credentials •  Hierarchies are natural, not prescribed •  Leaders serve rather than preside •  Tasks are chosen, not assigned •  Groups are self-defining and - organizing •  Ressources get attracted, not allocated •  Power comes from sharing information, not hording it •  Opinions compound and decisions are peer-reviewed •  Users can veto most policy decisions •  Intrinsic rewards matter most •  Hackers are heroes
  10. 10. Understanding Gen Y http://marcprensky.com/ http://dontapscott.com/books/grown-up-digital/ www.borndigitalbook.com
  11. 11. Becoming a Social Business http://www.intersectionconsulting.com/2011/social-media-strategy-learning-curve-and-framework/
  12. 12. Kill Email It‘s killing your productivity.
  13. 13. Email is 40+ years old now
  14. 14. „Trapped“ in Emails are •  Knowledge •  Tasks •  Files" •  Hierarchies, Secrets, Power etc.
  15. 15. Email is THE„killer“-app •  Email is always intrusive, always „Push“ instead of „Pull“ •  Email is used very wrong VERY often (Chat, cc: deleted etc.) •  Email is killing time •  Email is killing productivity •  Email is very often the wrong solution for the job to be done •  Email is generating silos of knowledge •  Email can easily lead to misunderstandings regarding tone •  Email is the opposite of transparency •  Email has no built-in fun feature (no gamification included)
  16. 16. Killerfeature: No mailclient ;)
  17. 17. Email is NOT the only choice
  18. 18. Foto: flickr user RayBanBro66 (undercc-Licence) It’s possible. Let’s start today:)
  19. 19. Last warning: This is… •  Totally subjective •  Absolutely non-complete •  Inspiringly inspirational •  Hopefully helpful •  BIG TIME BORING " (at least when you know these tools)
  20. 20. Get a better mail client
  21. 21. Use Activity Feeds instead of Emails for ALL internal communication
  22. 22. Don‘t mail documents!
  23. 23. Don’t mail files!
  24. 24. Track worktime
  25. 25. List tasks and share lists
  26. 26. Track and record progress
  27. 27. Structure complexity with mindmaps
  28. 28. Put ALL notes into the Cloud
  29. 29. Put ALL contacts to the Cloud
  30. 30. Move your Phones to the Cloud
  31. 31. Put offtimes into the Cloud
  32. 32. Manage projects
  33. 33. Be better at meetings
  34. 34. Move meetings to the Cloud
  35. 35. Simulate a CoWorking-Space in the Cloud
  36. 36. Centralize invoices
  37. 37. Rule your passwords (everywhere)
  38. 38. Cluster your workday
  39. 39. Boost your focus
  40. 40. Kill visual clutter
  41. 41. Read stuff later (everywhere)
  42. 42. Use a custom startpage in your browser
  43. 43. Centralize content sources
  44. 44. Use (realtime) Dashboards
  45. 45. Use (cloud-) aggregators
  46. 46. Use alerts
  47. 47. Buffer ALL tweets
  48. 48. Only tweet with maximum reach
  49. 49. Try instant time tracking
  50. 50. Block sites that kill time
  51. 51. Block the Social Web
  52. 52. Block the Internet
  53. 53. Downgrade your smartphone to a plain phone (from time to time)
  54. 54. Hack your workplace: •  Institute „No-Meetings-Fridays“ •  Institute the „Rule of 2“: No more than 2 team members at any meeting. Then brief others. •  Disable new Email-Notifications •  Turn off Voice Mail •  Batch process Emails 1 - 2 times a day •  Block time for key projects and deliverables •  Get off non-essential Email distribution lists •  Apply David Allens’ „2 minute rule“ •  Limit the number of items on your daily To-Do-List •  Take Time-Outs to review goals and check process •  Work from home 1 - 2 days a week •  Color-code incoming Emails based on priorities to improve scan-ability •  Go digital with note-taking to make it easier to search and retrieve data from notes •  Slow down and reflect rather than just to react in the moment •  Delegate more •  Let others fix their own problems
  55. 55. Be productive
  56. 56. Work in the Now, with Flow http://en.wikipedia.org/wiki/Flow_(psychology) http://en.wikipedia.org/wiki/The_Power_of_Now
  57. 57. Understand the social dimension of our race to maximize our productivity Stream "Speed" (90 min.) in English on Vimeo (paid): vimeo.com/ondemand/speedthefilm Stream "Speed" (90 min.) in German on arte (free): http://future.arte.tv/de/warum-rennt-uns-die-zeit-davon
  58. 58. Discover natural Powerfoods For example: Acai Berries, Matcha Tea, Maca Powder, Chia Seeds etc.
  59. 59. Optimize your sleep Wake Up Light, Water Pillow, Fitbits Sleeptracking
  60. 60. Work hard
  61. 61. Play hard
  62. 62. Be happy:)
  63. 63. Sharing means caring: " What are YOUR tools and hacks?
  64. 64. Ressources:
  65. 65. Let’s connect: •  www.senf-heinemann.com •  facebook.com/SENF (page) •  twitter.com/_SENF_ •  mail [ at ] senf-heinemann [dot] com •  +49 (0)30 - 86 08 537 •  +41 (0)44 - 520 58 29 http://slideshare.net/janhendriksenf
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