English170 Week2 Part2
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English170 Week2 Part2

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    English170 Week2 Part2 English170 Week2 Part2 Presentation Transcript

    • Letters: The Direct Approach Week 2, Part 2
    • Reminder
      • Slideshare.net/janegriffith
    • Today
      • Technical Writing Introduction
      • Letter structure: review
      • Direct letter: review
      • First assignment: time to work on it
    • Grammar-Rama
      • Avoid cliches like the plague
    • Grammar-rama
      • Cliches
        • On the same wavelength
        • On the same page
        • Singing from the same song book
        • Thinking outside the box
    • Avoid empty phrases
        • Thank you for your time
        • Employees are importuned to safeguard the security of the college’s chattels
        • Due to circumstances beyond our control
        • Thanking you in advance
    • Plain Language
      • Royal Insurance Company of Canada: sale increase of $58 million to $79 million
      • The Ontario Ministry of Education and Training: takes 50% less time to process
      • Provincial government of BC Small Claims Court Acts: handles 40% more cases with same number of staff
    • Technical and Workplace Communication
      • Traditionally: Secretaries
      • Same:
        • Audience
        • Tone
        • Sentence structure
        • Grammar
      • Different:
        • Purpose
        • Audience
        • Format
    • Technical and Workplace Communication
      • Use white space to enhance readability
      • Use document design elements (eg readable fonts and sizes, bolding, italics, and colour)
      • Use headings and well-labeled graphics (if appropriate)
      • Use lists, tables, indexes
      • Jargon-free
      • Use plain language
      • Reader-centred approach
      • Replace needlessly negative with concrete and active
    • Letters: Format
      • Eight Parts
      • Writer’s address
      • Date
      • Reader’s address
      • Subject line
      • Salutation
      • Body
      • Complimentary close
      • Enclosures (if any)
    • Sample
    • Assignment Details
      • Peer edit due: January 13
      • Final version: January 18
      • Write a letter using format discussed today
      • Letter should be 200 words
      • Choose scenario 2, 3, 4, or 5 from page 87 in the textbook
    • Body Paragraphs
      • Letter should be no longer than one page
      • Paragraphs: aim for 3-5 in a letter
      • First paragraph
        • Short
        • Introduce yourself and the purpose
      • Middle paragraph(s)
        • Give details
      • Final paragraph
        • Remind reader of the message, thank the reader, and provide contact information.
    • Tips
      • Write short, well-organized, coherent paragraphs. Use transitions.
      • Invent details for paragraph 2.
      • Remember that appearance matters. Balance your document both vertically and horizontally on the page.
      • Don’t forget to sign your letter.
    • Tips
      • Avoid exchange of more letters with plenty of detail
        • “ Please send me information on scanners.”
        • “ Please send me information on scanners that would work with my Mac G3. My operating system is 8.5, and I have 98 MB of built-in memory. My budget is $500.”
    • Time for Letters
      • Construct a letter now
      • Ask questions
      • Share with a peer