Governance for SharePoint intranets

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The popularity of SharePoint intranets and related team sites demonstrates that they meet a real business need. But robust governance is required to avoid a real and painful mess. Presentation by James Robertson in Denmark on October 2012.

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  • A complex topic to say the least. After many thousands of hours there is a simple solution to SharePoint Governance. Research suggests that people don't know what they need to know and that makes it a difficult and daunting task. There is a ready to go SharePoint Governance solution at http://sgm.sptouchgroup.com, it's not free but it's well worth a look for businesses that are serious about governance and not SharePoint gurus.
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Governance for SharePoint intranets

  1. Governance for SharePoint intranets James Robertson, Step Two Designs Email: jamesr@steptwo.com.au Twitter: s2d_jamesr
  2. Best practices for D S N Step Two E IG S SharePoint intranets Shares 25 key practices for designing, delivering and management successful SharePoint intranets. Obtain from: www.steptwo.com.auStep Two Designs (www.steptwo.com.au) October 2012
  3. SharePoint’s organic growth
  4. Step Two D S N E IG S THE INTRANETStep Two Designs (www.steptwo.com.au) October 2012
  5. Step Two D S N E IG S THE INTRANET (it’s a bit of a mess)Step Two Designs (www.steptwo.com.au) October 2012
  6. Step Two D S N E IG S TEAM SITEStep Two Designs (www.steptwo.com.au) October 2012
  7. Step Two D S N E IG S TEAM SITE (deployed by IT as a pilot)Step Two Designs (www.steptwo.com.au) October 2012
  8. Step Two D S N E IG S STILL A PILOTStep Two Designs (www.steptwo.com.au) October 2012
  9. Step Two D S N E IG SStep Two Designs (www.steptwo.com.au) October 2012
  10. Step Two D S N E IG S ROBERTSON’S RULE OF THUMB: Collaboration spaces stop spreading when there are five spaces for every personStep Two Designs (www.steptwo.com.au) October 2012
  11. Step Two D S N E IG S “Houston … we have a problem”Step Two Designs (www.steptwo.com.au) October 2012
  12. Bringing order to chaos
  13. Two worlds Step Two D S N E IG S of governance SHAREPOINT GOVERNANCEStep Two Designs (www.steptwo.com.au) October 2012
  14. Technical governance Step Two D S N E IG S How requirements are gathered and validated Determining scope and functionality Software development practices Deployment from testing to production Processes for updates and bug fixes Release management Access rights and privileges Server farm configuration and management Use of tools such as SharePoint Designer Backups and disaster recovery Compliance with regulations www.microsoft.comStep Two Designs (www.steptwo.com.au) October 2012
  15. Business governance S N Step Two D IG S E Overall ownership and management Processes for involving stakeholders Strategy and planning decisions Role of the intranet in the organisation Information and document management policies Publishing and review processes Design and content standards Overall information architecture Page templates Intranet features and functionality Business benefits and ROI Diagram courtesy of Coca-Cola Enterprises Decision-making processesStep Two Designs (www.steptwo.com.au) October 2012
  16. Two worlds Clear purposeESIG S Step Two D N of governance for sites SHAREPOINT GOVERNANCEStep Two Designs (www.steptwo.com.au) October 2012
  17. Step Two D S N E IG S {CASE STUDY } Stockland’s new social intranet (SharePoint &NewsGator)Step Two Designs (www.steptwo.com.au) October 2012
  18. Step Two D S N E IG S StocklandStep Two Designs (www.steptwo.com.au) October 2012
  19. Step Two D S N E IG S StocklandStep Two Designs (www.steptwo.com.au) October 2012
  20. Step Two D S N E IG S StocklandStep Two Designs (www.steptwo.com.au) October 2012
  21. Step Two D S N E IG S StocklandStep Two Designs (www.steptwo.com.au) October 2012
  22. Step Two D S N E IG S StocklandStep Two Designs (www.steptwo.com.au) October 2012
  23. PUBLISHING COMMUNICATING INTRANET Step Two D S N E IG S Shop window Back office TEAM GROUP COLLABORATIONStep Two Designs (www.steptwo.com.au) October 2012
  24. Two worlds Clear purposeESIG S Step Two D N of governance for sites SHAREPOINT GOVERNANCE Site creation processesStep Two Designs (www.steptwo.com.au) October 2012
  25. Step Two D S N E IG S {CASE STUDY } Site creation wizards at Coca-Cola and Standard CharteredStep Two Designs (www.steptwo.com.au) October 2012
  26. Step Two D S N E IG S Coca-Cola EnterprisesStep Two Designs (www.steptwo.com.au) October 2012
  27. Step Two D S N E IG S Coca-Cola EnterprisesStep Two Designs (www.steptwo.com.au) October 2012
  28. Step Two D S N E IG S Standard CharteredStep Two Designs (www.steptwo.com.au) October 2012
  29. Step Two D S N E IG S Standard CharteredStep Two Designs (www.steptwo.com.au) October 2012
  30. Step Two D S N E IG S Standard CharteredStep Two Designs (www.steptwo.com.au) October 2012
  31. Step Two D S N E IG S Standard CharteredStep Two Designs (www.steptwo.com.au) October 2012
  32. Two worlds Clear purposeESIG S Step Two D N of governance for sites SHAREPOINT GOVERNANCE Training Site creation and support processesStep Two Designs (www.steptwo.com.au) October 2012
  33. Step Two D S N E IG S {CASE STUDY } “Team sites in a box” at Transfield (Australia) Further details: www.steptwo.com.au/products/teamsitesStep Two Designs (www.steptwo.com.au) October 2012
  34. Step Two D S N E IG SStep Two Designs (www.steptwo.com.au) October 2012
  35. Step Two D S N E IG S { anticipate  educate establish  enhance  extract }Step Two Designs (www.steptwo.com.au) October 2012
  36. Step Two D S N E IG S Transfield ServicesStep Two Designs (www.steptwo.com.au) October 2012
  37. Step Two D S N E IG S Transfield ServicesStep Two Designs (www.steptwo.com.au) October 2012
  38. Step Two D S N E IG S Transfield ServicesStep Two Designs (www.steptwo.com.au) October 2012
  39. Step Two D S N E IG S {CASE STUDY } Launch video at RijkswaterstaatStep Two Designs (www.steptwo.com.au) October 2012
  40. Step Two D S N E IG S RijkswaterstaatStep Two Designs (www.steptwo.com.au) October 2012
  41. Step Two D S N E IG S Now is the time to establish governance to ensure sustainability and successStep Two Designs (www.steptwo.com.au) October 2012
  42. Have you solved the D S NS Step Two E IG SharePoint governance problem? The 2013 Intranet Innovation Awards are open for entries in April 2013: www.steptwo.com.au/iia It’s free to enter, and your chance to win a lovely glass trophy!Step Two Designs (www.steptwo.com.au) October 2012
  43. James Robertson, Step Two Designs DESIG S Step Two N  Email: jamesr@steptwo.com.au  Twitter: s2d_jamesr  Website: www.steptwo.com.au  Blog: www.steptwo.com.au/columntwo  Articles: www.steptwo.com.au/subscribeStep Two Designs (www.steptwo.com.au) October 2012

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