Getting organised

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Context: this has been used for assembly presentations at Bangkok Patana School.

Between slides I demonstrate my use of Microsoft Outlook, and some of the various other pieces of software referred to. As breaks from the presentation, students are encouraged to try some of these things (as on the ‘Ninja’ slides) if they have computers available and appropriately set-up. It is comprised of other people’s work and ideas which I have credited where possible.

Significant credit for Inbox Zero goes to this excellent slideshow referrred to on this site and created by Merlin Mann. Where I use (possibly copyrighted) images / logos from applications which I promote, I link to those applications directly. In the same spirit of sharing as those whose work I’ve borrowed, this presentation licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 2.0 UK: England & Wales License.

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Getting organised

  1. 1. Getting Organised With Computer Technology<br />
  2. 2. Image: Some rights reserved by William Hook<br />
  3. 3. Image: Some rights reserved by Joe Lanman<br />Image: Some rights reserved by gbaku<br />Image: Some rights reserved by puuikibeach<br />Image:  Some rights reserved by Velo Steve<br />Image: Some rights reserved by puuikibeach<br />Image:  Some rights reserved by endolith<br />Image: Some rights reserved by Derbeth<br />Image:  Some rights reserved by photofarmer<br />Image:  Some rights reserved by photon_de<br />
  4. 4. Image from this excellent slideshow referrred to on this site by Merlin Mann licensed for reuse under a Creative Commons BY-NC-ND license.<br />
  5. 5. Image from this excellent slideshow referrred to on this site by Merlin Mann licensed for reuse under a Creative Commons BY-NC-ND license.<br />
  6. 6. Image from this excellent slideshow referrred to on this site by Merlin Mann licensed for reuse under a Creative Commons BY-NC-ND license.<br />
  7. 7. Forward<br />Image & adapted text from this excellent slideshow referrred to on this site by Merlin Mann licensed for reuse under a Creative Commons BY-NC-ND license.<br />
  8. 8. Slide from this excellent slideshow referrred to on this site by Merlin Mann licensed for reuse under a Creative Commons BY-NC-ND license.<br />
  9. 9. To-do List<br />Calendar<br />Email<br />Image: Some rights reserved by Joe Lanman<br />Image: Some rights reserved by gbaku<br />Image: Some rights reserved by puuikibeach<br />Contact Book<br />Image: Some rights reserved by gigijin<br />Google Mail and Google Calendar (Gmail and Gcal)<br />Microsoft Outlook (part of Microsoft Office, available for Mac and Windows)<br />
  10. 10. Email Folders - Golden Trio<br /><ul><li>Archive
  11. 11. Follow Up
  12. 12. Hold
  13. 13. I prefer to also have a ‘grouped’ folder for rules
  14. 14. … but you don’t need to do this</li></ul>Image: Some rights reserved by LifeSupercharger<br />
  15. 15. What categories would you create – for different things you have to do?<br />Write a list on your computer.<br />One minute challenge<br />A good answer for students at school: the subjects which you study<br />Image: Some rights reserved by Rameshng<br />
  16. 16. Are you a Calendar Ninja?<br />Can you:<br /><ul><li>Set up a new calendar event
  17. 17. Set up a recurring event on your calendar
  18. 18. Create an appointment from an email by dragging it to the calendar while on the inbox page?
  19. 19. Create a category for one of your appointments? And create a keyboard shortcut for your category?
  20. 20. Import your timetable into Outlook?</li></ul>Image: Some rights reserved by Joe Lanman<br />
  21. 21. Are you a Search Ninja?<br /><ul><li>Search for an email from your teacher about a recent piece of homework
  22. 22. Sort your inbox (or Archive) by email so you can see all those by one teacher in one place
  23. 23. View your emails in any folder so that you see the ones with attachments first?
  24. 24. Create a search folder for a certain category?
  25. 25. Create a search folder for emails from a certain person?</li></ul>Image: Some rights reserved by Jeffrey Beall<br />
  26. 26. Are you a Task Ninja<br />Can you create a new task from the inbox view just by clicking a button?<br />Can you create a new task from an email by dragging it somewhere on the front page?<br />Can you add a category to a new task?<br />Can you view your tasks so that they are sorted by category?<br />Can you set it up so that you can view your tasks in the bottom right of your main inbox page?<br />Can you create a new task just by using a combination of keys?<br />Can you include a tick box for each task, and set it so you don’t view completed tasks?<br />Image: Some rights reserved by puuikibeach<br />
  27. 27. Screenshot from http://alternativeto.net/<br />
  28. 28. Image:  Some rights reserved by endolith<br />Google Chrome<br />Internet Browser<br />Mozilla Firefox<br />
  29. 29. Evernote<br />A scrap book for everything you want to refer back to<br />Image: Some rights reserved by puuikibeach<br />Springpad<br />Microsoft Onenote (part of Microsoft Office, available for Windows)<br />
  30. 30. Share, categorise, available online<br />Diigo<br />Regular – sync across computers<br />xmarks<br />Read It Later<br />Your Internet Bookmarks<br />One offs<br />Image: Some rights reserved by Derbeth<br />
  31. 31. Sugarsync<br />Backup and Sync across computers / mobile devices<br />Dropbox<br />Image:  Some rights reserved by photofarmer<br />
  32. 32. Let the computer search your stuff quickly / Tag it or Categorise it if you like/ Less need for you to do the filing in folders<br />+<br />+<br />Image:  Some rights reserved by Velo Steve<br />
  33. 33. Greplin<br />Let the computer search your online stuff quickly<br />
  34. 34. The Pomodoro Technique®<br />Keep Focused - an enhanced tool for Time Management using Pomodoro Technique<br />Stay productive – do one thing at a time / Set yourself time limits / Take regular breaks from work<br />Image:  Some rights reserved by photon_de<br />
  35. 35. Image: Some rights reserved by Joe Lanman<br />Image: Some rights reserved by gbaku<br />Image: Some rights reserved by puuikibeach<br />Image:  Some rights reserved by Velo Steve<br />Image: Some rights reserved by puuikibeach<br />Image:  Some rights reserved by endolith<br />Image: Some rights reserved by Derbeth<br />Image:  Some rights reserved by photofarmer<br />Image:  Some rights reserved by photon_de<br />
  36. 36. Context: this has been used for assembly presentations at Bangkok Patana School. Between slides I demonstrate my use of Microsoft Outlook, and some of the various other pieces of software referred to. As breaks from the presentation, students are encouraged to try some of these things (as on the ‘Ninja’ slides) if they have computers available and appropriately set-up.It is comprised of other people’s work and ideas which I have credited where possible. Significant credit for Inbox Zero goes to this excellent slideshow referrred to on this site and created by Merlin Mann. Where I use (possibly copyrighted) images / logos from applications which I promote, I link to those applications directly.In the same spirit of sharing as those whose work I’ve borrowed, this presentation by James Penstone is licensed under a Creative Commons Attribution-NonCommercial-ShareAlike 2.0 UK: England & Wales License.<br />

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