The "Oh No!!!" Moment Register for ERAS Register for NRMP -institution must be first Check your compliment numbers !!! Mark deadlines on your To Do List
New Match Cycle Concerns… Time table is 7 weeks shorter Finding available faculty, meeting rooms and dates Fitting applicants into the weekly ‘interview day’ Reduced faculty due to vacation schedules Senior fellows involvement with orientation as well as interview sessions Applicants scheduling travel plans on short notice Reviewing hundreds of applications in 4 weeks Rescheduling cancellations
New Match Cycle Suggestions… Inform EVERYONE of time table - about 7 weeks shorter Arrange and book dates, rooms, faculty in July before ERAS opens Offer multiple options for interviews (not just every Monday) Discuss with faculty the need to hold dates & times to avoid issues with vacations Branch out to other faculty members for interviewing Hold workshops for new faculty interviewers Have senior and junior fellows involved in the interview day Schedule interviews as soon as they are selected to help ease last minute travel plans Create a key core of reviewers to speed up the selection process Hold workshops on tips for selection criteria Plan for extra days in the event of cancellations
After the Match… How to fit 12 months of work into 6 months!
Suggestions… Have your on-boarding paperwork ready to send (checklists) Give hard due dates and follow-up (constantly) Inform HR about the new timeline Make sure GME office is ready with signed contracts Start the visa process immediately Have packets ready to send regarding relocation: housing & area schools Inform occupational health to send out medical clearance & history forms asap
Words of wisdom… Prepare for this year round Educate the faculty to be informed participants Review applicant packet materials in January Ask your GME office to prepare contracts in November Inform HR, Immigration Council, Occupational Health of the new timeline Get everyone involved with pre-recruitment activities
Sharing Best Practices… What worked for your programs this year? What didn’t work for your programs this year? What suggestions would you like to share?
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