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Organizational structure
 

Organizational structure

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Proposed organizational restructuring from the Jakara Movement Quarter 1 retreat, held at Oceano, CA from April 23-25, 2010.

Proposed organizational restructuring from the Jakara Movement Quarter 1 retreat, held at Oceano, CA from April 23-25, 2010.

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    Organizational structure Organizational structure Presentation Transcript

    • Organizational Structure Jakara Retreat April 2010
    •  
    •  
    • Programs and Projects
    • Program Director
      • Primary contact for proposing new projects and proposals
      • Reviewing project and program plans with program managers to ensure complete program development
      • Aiding development of project into program
      • Coordinating between different programs to reduce conflict between scheduling and personnel logistics
      • Point person who communicates with marketing, regional coordinator, and other positions
      • Managing the program managers
      • Assists in contacting emergency contact if the ball is dropped
      • Review program evaluation with program manager (program manager submits program recommendations to PD)
      • Oversight of program; financially, logistically, and conflict resolution
    • Program Manager
      • Reports to director on a timely manner
      • Responsible for developing program and project content
      • Must present and organize proposals for funding, manpower, supplies, etc., in a timely manner to director
      • After event, must interview with director and report pros, cons, and feedback. Similar to monitoring employee performance
      • Must submit a written review for blog and for tips for future managers
      • Must have emergency contact in case they drop the ball
      • Develop budget
      • Develop program design, implement program, and program evaluations assess need for program in community to provide rationale for funds allocation
    • Membership
    • Membership Coordinator
      • Mission: To recruit, develop and retain Jakara Movement members.
      • Responsibilities:
        • Maintain a database of participants for all Jakara events including name, region and contact info
        • Inform and designate current members to recruit and market at local events
        • Provide support and training on recruitment strategies, facilitating, and all other membership issues
        • Obtain up to date and accurate membership info from all regional and program managers
        • Create and appoint disciplinary actions towards member conflicts
        • Oversee entire merit system
        • Log and track member progress in merit system
        • Responsible for logging and tracking participation and membership dues.
        • J. Kharkoos
        • Thank You cards
    • Regions
    • Regional Coordinator
      • Liaison to regional officers
      • Oversee all regional officers events
      • Reports to executive director
      • Trains regional officers
      • Connects regional officers with all necessary resources
      • Leads monthly conference calls between all regional leads
      • Maintain calendar of all regional events
      • Responsible for conflict resolution among regional officers
      • Ensure recognition of regional efforts
        • Ex: newsletter, blog, etc.
    • Regional Officers
      • Lead and direct all regional activities
      • Reports to regional coordinator
      • Responsible for implementation of all regional activities
      • Responsible for volunteer recruitment and training (collaborate w/marketing)
      • Foster and maintain relationships with community members, community leaders and key stakeholders.
      • Responsible for conflict resolution amongst volunteers
      • Provide regional assistance to program managers as necessary
      • Responsible for participating in monthly conference calls
      • Maintain regional calendar of activities
      • Participate in regional fundraising activities
      • Submit report to regional coordinator of all meeting & events
      • Maintains up-to-date financial records
      • Maintain regular communication with volunteers
      • Update local community on regional activities via monthly newsletter in English & Punjabi
      • Share photos of regional events
    • Fundraising
    • Goals
      • Raise money
      • Donor management
        • Constant contact
        • Relations/Retension
        • Recruitment – Finding new donors
        • Quarterly newsletter (US mail)
      • Grant research
      • Setting up fundraisers
        • Regional dinners
        • Carwashes
        • Fireworks
    • Goals contd.
        • Creating partnerships
      • New sources of funding
        • Corporate funding
          • 7- 11; Sunmaid
        • Corporate matching program
        • Work with marketing
        • SHARES
    • Marketing Promote the events, occasions, goals and accomplishments of Jakara and its members with special focus to its mission statement and its core values.
    • GOALS
      • Create brand image
      • Change community perception of Jakara
      • Keep members and community apprised of accomplishments and current/past events
      • Make Jakara more credible to corporate funders
      • Promote programs by creating and distributing marketing materials and tools in a timely and efficient manner
    • ROLES/RESPONSIBILITIES/IDEAS
      • Work and create marketing materials tailored to specific projects/programs
      • Create marketing plans outlining goals/deadlines; i.e., “Pampers for Pink Ladoos”
      • Quarterly newsletter that programs and regions contribute to
      • Monthly office meeting for marketing and fundraising to introduce, maintain and implement new plans; also a monthly meeting with program director’s office
      • Maintain updated web identity
    • ROLES/RESPONSIBILITIES/IDEAS contd.
      • Ensure that marketing projects have ample volunteers
      • Maintain open communication and professionalism with the office and all our projects
      • Work with VP to support recruitment
      • Build relationships with the community for prospective vendors with the goal of decreasing overhead costs
      • Promote Sikhi and how Jakara’s goals match up with it
      • Train members and maintain mentors for newer members to take over positions
    • ROLES/RESPONSIBILITIES/IDEAS contd.
      • Work with Regional offices to ensure regional events and accomplishments are recognized
      • Introduce new forms of media for promotion of regional and national events
      • Look up and pursue new funding streams
      • Maintain consistency  Brand image
        • Validate Jakara’s past accomplishments to raise awareness inside/outside our community; GLOBALLY
    • Office of the Executive Director
    • Responsibilities
      • Presiding over monthly cabinet meetings
      • Overseeing Ombudsman/woman responsibilities
        • Personnel policies – annual “previews”
      • Creating on intranet
        • publishing of minutes of cabinet meetings
      • Liaison to the Board of Directors
      • Cabinet executive strategies
        • Specific goals and objectives based on board-specific mission
      • Annual report
    • Responsibilities contd.
      • Metrics for well-management
      • Internal staff emails
      • Organizing staff development activities
      • Informed of all processes of organization
      • Creating organizational “culture”
    • Possible Future Organizational Chart