On October 23rd, 2014, we updated our
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Program Director Primary contact for proposing new projects and proposals Reviewing project and program plans with program managers to ensure complete program development Aiding development of project into program Coordinating between different programs to reduce conflict between scheduling and personnel logistics Point person who communicates with marketing, regional coordinator, and other positions Managing the program managers Assists in contacting emergency contact if the ball is dropped Review program evaluation with program manager (program manager submits program recommendations to PD) Oversight of program; financially, logistically, and conflict resolution
Program Manager Reports to director on a timely manner Responsible for developing program and project content Must present and organize proposals for funding, manpower, supplies, etc., in a timely manner to director After event, must interview with director and report pros, cons, and feedback. Similar to monitoring employee performance Must submit a written review for blog and for tips for future managers Must have emergency contact in case they drop the ball Develop budget Develop program design, implement program, and program evaluations assess need for program in community to provide rationale for funds allocation
Membership Coordinator Mission: To recruit, develop and retain Jakara Movement members. Responsibilities: Maintain a database of participants for all Jakara events including name, region and contact info Inform and designate current members to recruit and market at local events Provide support and training on recruitment strategies, facilitating, and all other membership issues Obtain up to date and accurate membership info from all regional and program managers Create and appoint disciplinary actions towards member conflicts Oversee entire merit system Log and track member progress in merit system Responsible for logging and tracking participation and membership dues. J. Kharkoos Thank You cards
Regional Coordinator Liaison to regional officers Oversee all regional officers events Reports to executive director Trains regional officers Connects regional officers with all necessary resources Leads monthly conference calls between all regional leads Maintain calendar of all regional events Responsible for conflict resolution among regional officers Ensure recognition of regional efforts Ex: newsletter, blog, etc.
Regional Officers Lead and direct all regional activities Reports to regional coordinator Responsible for implementation of all regional activities Responsible for volunteer recruitment and training (collaborate w/marketing) Foster and maintain relationships with community members, community leaders and key stakeholders. Responsible for conflict resolution amongst volunteers Provide regional assistance to program managers as necessary Responsible for participating in monthly conference calls Maintain regional calendar of activities Participate in regional fundraising activities Submit report to regional coordinator of all meeting & events Maintains up-to-date financial records Maintain regular communication with volunteers Update local community on regional activities via monthly newsletter in English & Punjabi Share photos of regional events
Goals Raise money Donor management Constant contact Relations/Retension Recruitment – Finding new donors Quarterly newsletter (US mail) Grant research Setting up fundraisers Regional dinners Carwashes Fireworks
Goals contd. Creating partnerships New sources offunding Corporate funding 7- 11; Sunmaid Corporate matching program Work with marketing SHARES
Marketing Promote the events, occasions, goals and accomplishments of Jakara and its members with special focus to its mission statement and its core values.
GOALS Create brand image Change community perception of Jakara Keep members and community apprised of accomplishments and current/past events Make Jakara more credible to corporate funders Promote programs by creating and distributing marketing materials and tools in a timely and efficient manner
ROLES/RESPONSIBILITIES/IDEAS Work and create marketing materials tailored to specific projects/programs Create marketing plans outlining goals/deadlines; i.e., “Pampers for Pink Ladoos” Quarterly newsletter that programs and regions contribute to Monthly office meeting for marketing and fundraising to introduce, maintain and implement new plans; also a monthly meeting with program director’s office Maintain updated web identity
ROLES/RESPONSIBILITIES/IDEAS contd. Ensure that marketing projects have ample volunteers Maintain open communication and professionalism with the office and all our projects Work with VP to support recruitment Build relationships with the community for prospective vendors with the goal of decreasing overhead costs Promote Sikhi and how Jakara’s goals match up with it Train members and maintain mentors for newer members to take over positions
ROLES/RESPONSIBILITIES/IDEAS contd. Work with Regional offices to ensure regional events and accomplishments are recognized Introduce new forms of media for promotion of regional and national events Look up and pursue new funding streams Maintain consistency Brand image Validate Jakara’s past accomplishments to raise awareness inside/outside our community; GLOBALLY
Office of the Executive Director
Responsibilities Presiding over monthly cabinet meetings Overseeing Ombudsman/woman responsibilities Personnel policies – annual “previews” Creating on intranet publishing of minutes of cabinet meetings Liaison to the Board of Directors Cabinet executive strategies Specific goals and objectives based on board-specific mission Annual report
Responsibilities contd. Metrics for well-management Internal staff emails Organizing staff development activities Informed of all processes of organization Creating organizational “culture”