Organizational structure
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Organizational structure






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Organizational structure Presentation Transcript

  • 1. Organizational Structure
    JakaraRetreatApril 2010
  • 2.
  • 3.
  • 4. Programs and Projects
  • 5. Program Director
    Primary contact for proposing new projects and proposals
    Reviewing project and program plans with program managers to ensure complete program development
    Aiding development of project into program
    Coordinating between different programs to reduce conflict between scheduling and personnel logistics
    Point person who communicates with marketing, regional coordinator, and other positions
    Managing the program managers
    Assists in contacting emergency contact if the ball is dropped
    Review program evaluation with program manager (program manager submits program recommendations to PD)
    Oversight of program; financially, logistically, and conflict resolution
  • 6. Program Manager
    Reports to director on a timely manner
    Responsible for developing program and project content
    Must present and organize proposals for funding, manpower, supplies, etc., in a timely manner to director
    After event, must interview with director and report pros, cons, and feedback. Similar to monitoring employee performance
    Must submit a written review for blog and for tips for future managers
    Must have emergency contact in case they drop the ball
    Develop budget
    Develop program design, implement program, and program evaluations assess need for program in community to provide rationale for funds allocation
  • 7. Membership
  • 8. Membership Coordinator
    Mission: To recruit, develop and retain Jakara Movement members.
    Maintain a database of participants for all Jakara events including name, region and contact info
    Inform and designate current members to recruit and market at local events
    Provide support and training on recruitment strategies, facilitating, and all other membership issues
    Obtain up to date and accurate membership info from all regional and program managers
    Create and appoint disciplinary actions towards member conflicts
    Oversee entire merit system
    Log and track member progress in merit system
    Responsible for logging and tracking participation and membership dues.
    J. Kharkoos
    Thank You cards
  • 9. Regions
  • 10. Regional Coordinator
    Liaison to regional officers
    Oversee all regional officers events
    Reports to executive director
    Trains regional officers
    Connects regional officers with all necessary resources
    Leads monthly conference calls between all regional leads
    Maintain calendar of all regional events
    Responsible for conflict resolution among regional officers
    Ensure recognition of regional efforts
    Ex: newsletter, blog, etc.
  • 11. Regional Officers
    Lead and direct all regional activities
    Reports to regional coordinator
    Responsible for implementation of all regional activities
    Responsible for volunteer recruitment and training (collaborate w/marketing)
    Foster and maintain relationships with community members, community leaders and key stakeholders.
    Responsible for conflict resolution amongst volunteers
    Provide regional assistance to program managers as necessary
    Responsible for participating in monthly conference calls
    Maintain regional calendar of activities
    Participate in regional fundraising activities
    Submit report to regional coordinator of all meeting & events
    Maintains up-to-date financial records
    Maintain regular communication with volunteers
    Update local community on regional activities via monthly newsletter in English & Punjabi
    Share photos of regional events
  • 12. Fundraising
  • 13. Goals
    Raise money
    Donor management
    Constant contact
    Recruitment – Finding new donors
    Quarterly newsletter (US mail)
    Grant research
    Setting up fundraisers
    Regional dinners
  • 14. Goals contd.
    Creating partnerships
    New sources offunding
    Corporate funding
    7- 11; Sunmaid
    Corporate matching program
    Work with marketing
  • 15. Marketing
    Promote the events, occasions, goals and accomplishments of Jakara and its members with special focus to its mission statement and its core values.
  • 16. GOALS
    Create brand image
    Change community perception of Jakara
    Keep members and community apprised of accomplishments and current/past events
    Make Jakara more credible to corporate funders
    Promote programs by creating and distributing marketing materials and tools in a timely and efficient manner
    Work and create marketing materials tailored to specific projects/programs
    Create marketing plans outlining goals/deadlines; i.e., “Pampers for Pink Ladoos”
    Quarterly newsletter that programs and regions contribute to
    Monthly office meeting for marketing and fundraising to introduce, maintain and implement new plans; also a monthly meeting with program director’s office
    Maintain updated web identity
    Ensure that marketing projects have ample volunteers
    Maintain open communication and professionalism with the office and all our projects
    Work with VP to support recruitment
    Build relationships with the community for prospective vendors with the goal of decreasing overhead costs
    Promote Sikhi and how Jakara’s goals match up with it
    Train members and maintain mentors for newer members to take over positions
    Work with Regional offices to ensure regional events and accomplishments are recognized
    Introduce new forms of media for promotion of regional and national events
    Look up and pursue new funding streams
    Maintain consistency  Brand image
    Validate Jakara’s past accomplishments to raise awareness inside/outside our community; GLOBALLY
  • 20. Office of the Executive Director
  • 21. Responsibilities
    Presiding over monthly cabinet meetings
    Overseeing Ombudsman/woman responsibilities
    Personnel policies – annual “previews”
    Creating on intranet
    publishing of minutes of cabinet meetings
    Liaison to the Board of Directors
    Cabinet executive strategies
    Specific goals and objectives based on board-specific mission
    Annual report
  • 22. Responsibilities contd.
    Metrics for well-management
    Internal staff emails
    Organizing staff development activities
    Informed of all processes of organization
    Creating organizational “culture”
  • 23. Possible Future Organizational Chart