Lunch & Learn: Providing Long-term Access to UNCW-Produced Publications

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Lunch & Learn: Providing Long-term Access to UNCW-Produced Publications

  1. 1. UNCW Publications
  2. 2.  University Archives (Archives) Mission NC Public Records Act UNCW Publications
  3. 3. To serve as the repository forpermanent historic recordsof the University of NorthCarolina Wilmington
  4. 4.  To serve as a repository forrecords, materials, and artifacts ofenduring historical and cultural valueto the University of North CarolinaWilmington and the Lower Cape Fearregion
  5. 5.  Special Collections was established in 1970◦ Historical university records◦ Rare books◦ Manuscript collections Special Collections expanded in 1998◦ University Archives moved to the other side of thelibrary on the 2nd floor Special Collections and University Archives◦ Operate as separate administrative units◦ Coordinate activities and strategic planning
  6. 6. http://library.uncw.edu/archives_special/Special Collections and Archives website
  7. 7.  Administrative history Student life Athletics Physical development of campus Evolution of academic programs Faculty and staff biographicalinformation
  8. 8.  Publications (print and digital) Other◦ Manuscript collections Unpublished primary source material◦ Maps, drawings, prints◦ Videos, films, audio recordings◦ Objects◦ Textiles
  9. 9. (N.C.G.S. 132)
  10. 10.  “Public Record” is any documentary material orartifact Regardless of physical form or characteristics(paper, electronic, video, film, digital, photograph, audio, etc.) Made or received In the course of university business Also, computer database indicesMitcham, Z. , Miller, S., & A. Riggins. (2010). “Keep it, file it, delete it, shredit, or archive it.”http://uncw.edu/generalcounsel/documents/recordsworkshopSpr2010.pdf
  11. 11.  Student educational records and FERPA Personnel records and the NC Personnel RecordsAct Trade secrets Certain law enforcement records Library user records Medical and psychological records Social security numbers, credit card numbers, etc. Bids for State contracts prior to award of thecontract Attorney-client privileged documents Minutes of closed meetings
  12. 12.  Student records (FERPA directoryinformation and ~15 exceptions) Personnel File(name, age, compensation, title andoffice, date of employment, date of mostrecent salary change, date of most recentaction, date employment began, andemployment contract)
  13. 13. University records in Archives are publicrecords of enduringhistorical, legal, administrative, or fiscal value--open and available to the public.
  14. 14. State publications
  15. 15.  4,169 items published by the university or itsdepartments. Publications include universitycatalogs and bulletins, studentnewspapers, yearbooks, alumnimagazines, newsletters, and more.
  16. 16.  Publications in Archives cannot be checkedout. Special handling and care (acid-freeboxes, risers instead of labels)
  17. 17.  Donate 2 hard copies of UNCW publicationsor 1 copy of paid publications to UniversityArchives, Randall Library, Box 5616. Email link or PDF to rigginsa@uncw. Sendhard copies and PDFs to State PublicationsClearinghouse (10 copies / 5 copies for paidpublications).
  18. 18. University Archives Thanks You!Teal Declaration, 2009

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