Meetings Waste of time or essential communication vehicle?
Communication:   process that allows exchange information of by several methods
Methods of communication
Conversation
Written
Visual
Auditory
What method of communication is best for your environment?
5 Reasons to meet….
1) Give Information
Is this the best way to give information?
Consider…
Attendance
2) Get information
Is this the best way to get it?
3) Develop Options
How often is everyone’s opinion needed to develop options?
4) Make Decisions
Are the people at the meeting the ones accountable for making the decision?
5) Warm magical human contact
Does this meeting serve this purpose?
One of the worst reasons to meet….
Regularly Scheduled Meeting
Do we need to meet?
Challenge: getting balance between wasting time and keeping informed
3 Options
1. Continue with status quo- this is working well!
2.  Improve regular meetings <ul><li>Improve topic screening  </li></ul><ul><li>Include clarity on reason to meet </li></u...
3.  Dissolve these meetings <ul><li>Replace with quarterly strategy update/team building meeting </li></ul>
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Meetings

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Based on David Allen's 5 reasons to meet...a little diagnostic presentation you can use to frame a change around regularly scheduled meetings that are missing the mark.

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  • Meetings

    1. 1. Meetings Waste of time or essential communication vehicle?
    2. 2. Communication: process that allows exchange information of by several methods
    3. 3. Methods of communication
    4. 4. Conversation
    5. 5. Written
    6. 6. Visual
    7. 7. Auditory
    8. 8. What method of communication is best for your environment?
    9. 9. 5 Reasons to meet….
    10. 10. 1) Give Information
    11. 11. Is this the best way to give information?
    12. 12. Consider…
    13. 13. Attendance
    14. 14. 2) Get information
    15. 15. Is this the best way to get it?
    16. 16. 3) Develop Options
    17. 17. How often is everyone’s opinion needed to develop options?
    18. 18. 4) Make Decisions
    19. 19. Are the people at the meeting the ones accountable for making the decision?
    20. 20. 5) Warm magical human contact
    21. 21. Does this meeting serve this purpose?
    22. 22. One of the worst reasons to meet….
    23. 23. Regularly Scheduled Meeting
    24. 24. Do we need to meet?
    25. 25. Challenge: getting balance between wasting time and keeping informed
    26. 26. 3 Options
    27. 27. 1. Continue with status quo- this is working well!
    28. 28. 2. Improve regular meetings <ul><li>Improve topic screening </li></ul><ul><li>Include clarity on reason to meet </li></ul><ul><li>Facilitated dialogue </li></ul>
    29. 29. 3. Dissolve these meetings <ul><li>Replace with quarterly strategy update/team building meeting </li></ul>
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