International Collaboration and Digital Archives: The Guatemalan National Police Historical Archive Project at UT Austin

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Given by Jade Diaz and Kent Norsworthy of University of Texas Libraries at the 2012 Texas Conference on Digital Libraries

Given by Jade Diaz and Kent Norsworthy of University of Texas Libraries at the 2012 Texas Conference on Digital Libraries

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  • 1. International Collaboration and Digital Archives: The Guatemalan National Police Historical Archive Project at UT AustinKent Norsworthy, LLILAS and Benson Latin American CollectionJade Diaz, University of Texas Libraries 2012 Texas Conference for Digital Libraries 2012 Texas Conference on
  • 2. Overview • Background on the AHPN • Live demo of the site • Discussion of the process and lessons learned • Significance of the project • VideoKent Norsworthy, LLILAS and Benson Latin American CollectionJade Diaz, University of Texas Libraries 2012 Texas Conference for Digital Libraries 2012 Texas Conference on
  • 3. AHPN at a Glance: the physical archive • Discovered fortuitously in 2005Kent Norsworthy, LLILAS and Benson Latin American CollectionJade Diaz, University of Texas Libraries 2012 Texas Conference for Digital Libraries 2012 Texas Conference on
  • 4. AHPN at a Glance: the physical archive • Discovered fortuitously in 2005 • 80 million pages of recordsKent Norsworthy, LLILAS and Benson Latin American CollectionJade Diaz, University of Texas Libraries 2012 Texas Conference for Digital Libraries 2012 Texas Conference on
  • 5. AHPN at a Glance: the physical archive • Discovered fortuitously in 2005 • 80 million pages of records • Investigators from Attorney General’s office assigned full time at AHPNKent Norsworthy, LLILAS and Benson Latin American CollectionJade Diaz, University of Texas Libraries 2012 Texas Conference for Digital Libraries 2012 Texas Conference on
  • 6. AHPN at a Glance: the physical archive • Discovered fortuitously in 2005 • 80 million pages of records • Investigators from Attorney General’s office assigned full time at AHPN • Reading room open to the public in 2009Kent Norsworthy, LLILAS and Benson Latin American CollectionJade Diaz, University of Texas Libraries 2012 Texas Conference for Digital Libraries 2012 Texas Conference on
  • 7. AHPN at a Glance: the digital archive • 10 million pages of scanned images • Archival processing, digitization, and metadata creation • At least 2 million new scanned images per year will be addedKent Norsworthy, LLILAS and Benson Latin American CollectionJade Diaz, University of Texas Libraries 2012 Texas Conference for Digital Libraries 2012 Texas Conference on
  • 8. Demo • ahpn.lib.utexas.eduKent Norsworthy, LLILAS and Benson Latin American CollectionJade Diaz, University of Texas Libraries 2012 Texas Conference for Digital Libraries 2012 Texas Conference on
  • 9. Collaborative Initiative at various levels • Within UT Austin • Within UT Libraries • Between UT and GuatemalaKent Norsworthy, LLILAS and Benson Latin American CollectionJade Diaz, University of Texas Libraries 2012 Texas Conference for Digital Libraries 2012 Texas Conference on
  • 10. The Technology • Apache, Solr, PHP/SQL • Drupal • Internet Archive open source page viewer • TACC’s super computers used to generate access derivativesKent Norsworthy, LLILAS and Benson Latin American CollectionJade Diaz, University of Texas Libraries 2012 Texas Conference for Digital Libraries 2012 Texas Conference on
  • 11. TIS Process • Stakeholder meetings • Requirements • Information Architecture • Graphic Design • Front end development and theming • TestingKent Norsworthy, LLILAS and Benson Latin American CollectionJade Diaz, University of Texas Libraries 2012 Texas Conference for Digital Libraries 2012 Texas Conference on
  • 12. Design Challenges • Sparse and inconsistent metadata – OCR not an option • How to integrate search, how much to emphasize – User expectations • Feedback/approval process – Set expectations at outset – Meet to review major milestonesKent Norsworthy, LLILAS and Benson Latin American CollectionJade Diaz, University of Texas Libraries 2012 Texas Conference for Digital Libraries 2012 Texas Conference on
  • 13. Development Challenges • Massive scale • Bilingual • Evaluating and integrating a page viewerKent Norsworthy, LLILAS and Benson Latin American CollectionJade Diaz, University of Texas Libraries 2012 Texas Conference for Digital Libraries 2012 Texas Conference on
  • 14. Project Challenges • Short timeline + hard deadline • Insufficient time for planning/initiating • Collaborative nature • Lost lead programmer halfway through • BilingualKent Norsworthy, LLILAS and Benson Latin American CollectionJade Diaz, University of Texas Libraries 2012 Texas Conference for Digital Libraries 2012 Texas Conference on
  • 15. Lessons Learned • Projects of this size and scope will: – Have a project plan outlining each person’s role – Have a project communications plan – Involve the right people at the right time – Document what’s out of scope – Have a coordination plan for creating/editing/translating/populating contentKent Norsworthy, LLILAS and Benson Latin American CollectionJade Diaz, University of Texas Libraries 2012 Texas Conference for Digital Libraries 2012 Texas Conference on
  • 16. Ceremonial Site Launch • International Conference at UT Dec 2, 2011 • Elections in Guatemala • Site usage since launchKent Norsworthy, LLILAS and Benson Latin American CollectionJade Diaz, University of Texas Libraries 2012 Texas Conference for Digital Libraries 2012 Texas Conference on
  • 17. Project Significance • Digital libraries as tools for real people • Uses of AHPN • Role of Digital ArchiveKent Norsworthy, LLILAS and Benson Latin American CollectionJade Diaz, University of Texas Libraries 2012 Texas Conference for Digital Libraries 2012 Texas Conference on
  • 18. Questions or Comments? Jade Diaz Kent Norsworthy jade@austin.utexas.edu k.norsworthy@austin.utexas.eduKent Norsworthy, LLILAS and Benson Latin American CollectionJade Diaz, University of Texas Libraries 2012 Texas Conference for Digital Libraries 2012 Texas Conference on