Jacques Timmermans, Consulting Services [Pharm.D., Ph.D.] Brussels, Belgium http://www.jacquestimmermans.com

1. Implementation of an integrated
pharmacy software solution within
the IRIS hospital network :
Preproject information meetings
(Jacques Timmermans)
• OSIRIS : Nov 16, 2006
• CHU Saint Pierre UVC : Dec 11, 2006
• HUDERF - UKZKF : Feb 7, 2007
J. Timmermans, CHU Brugmann UVC, HUDERF-UKZKF

2. Introduction
► Computerized Hospital Pharmacy ◄
Modern requirements (e.g.) :
Effective / efficient management capabilities
Quality / reliability / security of operations
Financial profitability potential
Flexibility (organization, procedures, legislation)
In line with specificity of work (traceability, …)
Scientific support (drug interactions, …)
Facilitated communication (suppliers, « clients »)
no longer obtainable through current software solution

3. Scope & definition : IRIS network
► Infohos : IRIS network project ◄
Selection of a comprehensive pharmacy solution
• identical all over the IRIS network
• integrable with existing applications
• compatible with later e-prescription / order entry
INFOHOS, IHCgroup
IHCgroup - IRIS network relationship based on
SLA (Service Level Agreement)
Separate INFOHOS package / licence
for each hospital group (3 in total)
Additional development for inter-connectivity
(share of common databases, info, procedures)

4. Scope & definition : IRIS network
► Infohos : IRIS network project ◄
Software licence : Brugmann campus
• CHU Brugmann UVC
(Brien, Horta, Reine Astrid - Magritte)
• HUDERF - UKZKF
Software licence : Porte de Halle - Hallepoort campus
• CHU Saint-Pierre - Sint Pieter UVC, César de Paepe
• Institut Jules Bordet Instituut
Software licence : HIS - IZZ
• Baron Lambert, Etterbeek Ixelles, Joseph Bracops,
Molière Longchamps

5. Infohos : IRIS network project
► Infohos article database ◄

6. Infohos : IRIS network project
► Infohos article database ◄
► IRIS NETWORK ◄
COMMON DATA
(central database, mirror file, …?)
OSIRIS Porte de Halle - Hallepoort HIS - IZZ

7. Scope & definition : OSIRIS hospitals
► Infohos : OSIRIS hospitals project ◄
Key objectives overview :
Pharmacy-based software
Any delivered article (drugs, medical devices, …)
Stock management, computerized order
Entry facilitation / automation / reliability (bar-codes)
Interfaced with related departments (working groups)
Project / software implementation within 1 year
Pharmacy databases cleanup as a preliminary
Concurrent revision of working procedures
Pharmacy staff training / qualification

8. Scope & definition : OSIRIS hospitals
► Infohos : OSIRIS hospitals project ◄
Suppliers
INFOHOS
OSIRIS Pharmacy
Reine Astrid HUDERF
Brien Horta (Magritte) UKZKF
Patient & Administration - Medical acts
CHU Brugmann UVC HUDERF-UKZKF
Patients - Health insurance

9. Scope & definition : SP-Bordet hospitals
► Infohos : CHUSP-Bordet project ◄
Suppliers Suppliers
INFOHOS
HSP Pharmacy Bordet Pharmacy
HSP De Paepe Bordet
Patient & Administration - Medical acts
CHUSP Bordet
Patients- Health insurance Patients- Health insurance

10. Pharmacy software solution implementation project
START
Tentative planning for OSIRIS hospitals
IT tests PC final users
IT: system, hard & software, interfaces, integration
Test environment
Production environment Production
Staff education > Training
Helpdesk support
IT
Key users Prototyping > Additional dvpt. Users
Clients
Bringing software & databases to working conditions
Parameters & settings User profiles
Creation/update tables, files, DB: products, suppliers/clients, stocks, queries, … Maintenance
Inventory
« Pharmacy » tests
1st invoice
Final acceptance
Documents & channels (prescription, pricing / invoicing)
Inventory Revision Production
Standard Operating Procedures
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11. OSIRIS project teams & pilots
IRIS network: Francis Cammaerts
Management OSIRIS: Jérôme Défrade, Jo Joosten
Informatics OSIRIS : Pascal Buyse
Pharmacy coordinator : Jacques Timmermans
Infohos - IHCgroup: Koen Delaere
IHCgroup:
Team composition adapted in function of project needs
Different topic-related working subgroups, i.e. :
• Interfaces : patient administration, pricing / invoicing,
accountancy
• Integration : scanners, radiology, medical acts, DWH
• Organization : access profiles, operating procedures

12. OSIRIS project teams & pilots
Pharmacy « key users »
• Jacques Timmermans :
Pilot, Project management, Network project coordinator
• Narcisse Van Cauwenbergh :
Organisation & operating procedures
• Hilde Collier :
Drug medication (ordering, stocks, distribution, invoice)
• Alain Meyvaert :
Pharmaceutical production (officinal preps., cyto, TPN)
• Sandrine Kimfuema :
Sterile material, medical devices, prostheses & implants
[Nadine Dufrane : not chargeable medical supplies]
• Lucienne Vanhoutte :
Backup drug medication and sterile material

13. Infohos - IHCgroup
IHCgroup : The company
INFOHOS : The pharmacy package
Koen DELAERE,
Pharmacy software supplier management
Infohos - IHCgroup,
Legeweg 157 E-02, 8020 Oostkamp
http://www.infohos.be
http://www.ihc.be

14. Infohos - IHCgroup
■ AZ St-Jan (Brugge) ■ St-Maarten ziekenhuis ■ CHC (Liège)
■ Henry Serruys ziekenhuis (Duffel/Mechelen) ■ CH Peltzer-La Tourelle
(Oostende) ■ St-Jozef ziekenhuis (Zoersel) (Verviers)
■ VZWGO ■ Imelda ziekenhuis (Bonheiden) ■ CH Jolimont-Lobbes-
(Knokke-Blankenberge) ■ OLV ziekenhuis (Aalst/Asse) Tubize-Nivelles
■ AZ Groeninge (Kortrijk) St-Elisabeth ziekenhuis
■ ■ CHU de Tivoli (La Louvière)
■ AZ Aurora (Oudenaarde) (Turnhout) ■ RHMS (Ath-Baudour-
■ Ten Bos (Izegem) MMSJ ziekenhuis(Gent)
■ Beloeil-Péruwelz-Tournai)
■ Jan Palfijn ziekenhuis (Gent) Monica ziekenhuis
■ ■ CH Val de Sambre (Auvelais)
■ A.S.Z. (Aalst) (Antwerpen)
■ Clinique Saint Anne, Saint
■ AZ Waasland (St-Niklaas) ■ St-Jozef ziekenhuis (Bornem) Remi (Bruxelles)
■ OLV ziekenhuis (Lokeren) ■ St-Rembert ziekenhuis ■ Clinique Saint Etienne (Bxl)
■ OLV ziekenhuis (Mechelen) (Torhout)
AZ vezalius (Tongeren) ■ Hôpital Français (Bruxelles)
■ ■ St-Vincentius ziekenhuis
■ Stedelijk ziekenhuis (Deinze) ■ ULB Erasme (Bruxelles)
(Roeselare) ■ Heilig Hart ziekenhuis (Tienen) ■ UCL Saint Luc (Bruxelles)
■ AZ Damiaan ziekenhuis ■ ZOL (Genk)
(Oostende)
■ Virga Jesse (Hasselt)
■ St-Elisabeth ziekenhuis
(Zottegem) ■ AZ Klina (Brasschaat)
■ Heilig Hart ziekenhuis ■ Algemene Kliniek Sint Jan
(Roeselare/Menen) (Brussel)
■ Maria Middelares ziekenhuis ■ EZHHK (Sijsele/Eeklo)
(St-Niklaas) ■ Europaziekenhuizen (Brussel)
■ Instituut Bordet (Brussel) ■ Sint Lucas (Gent)

15. Implementation of an integrated
pharmacy software solution within
the IRIS hospital network :
Preproject information meetings
(Jacques Timmermans)
• OSIRIS : Nov 16, 2006
• CHU Saint Pierre UVC : Dec 11, 2006
• HUDERF - UKZKF : Feb 7, 2007
J. Timmermans, CHU Brugmann UVC, HUDERF-UKZKF