What employers need to know about the 2015 OSHA 300 reporting updates.

1. 2015 OSHA 300 REPORTING2015 OSHA 300 REPORTING
UPDATES:UPDATES:
WHAT YOU NEED TO KNOWWHAT YOU NEED TO KNOW
By: Otto S. Shill, Attorney at LawBy: Otto S. Shill, Attorney at Law

2. ABOUT JACKSONWHITEABOUT JACKSONWHITE
We offer a full range of legalWe offer a full range of legal
services to assist individuals,services to assist individuals,
families, and businesses.families, and businesses.
Founded in 1983.Founded in 1983.
The firm has grown steadilyThe firm has grown steadily
to include 21 highlyto include 21 highly
experienced attorneys.experienced attorneys.
We are proud to be one ofWe are proud to be one of
the largest law firms in thethe largest law firms in the
East Valley.East Valley.

3. Tax. Labor/Employment. Public Policy.

4. Identifying the ChangesIdentifying the Changes
 Updated list of exempt industriesUpdated list of exempt industries
 Expanded list of severe work-relatedExpanded list of severe work-related
injuries that must be reportedinjuries that must be reported

5. Who is partially exempt fromWho is partially exempt from
keeping records?keeping records?
 Employers with ten or fewer employees atEmployers with ten or fewer employees at
all times during the calendar year.all times during the calendar year.
 Establishments in certain low-hazardEstablishments in certain low-hazard
industries.industries.

6. Updated List of Partially Exempt IndustriesUpdated List of Partially Exempt Industries
 Electronics & Appliance StoresElectronics & Appliance Stores
 Gasoline StationsGasoline Stations
 Clothing & Shoe StoresClothing & Shoe Stores
 Legal ServicesLegal Services
 Accounting & Payroll ServicesAccounting & Payroll Services
 FloristsFlorists
 Colleges, Universities, Professional Schools, & JuniorColleges, Universities, Professional Schools, & Junior
CollegesColleges
 Office Supplies, Stationary, & Gift StoresOffice Supplies, Stationary, & Gift Stores
 Scientific Research & Development ServicesScientific Research & Development Services
 Radio & Television BroadcastingRadio & Television Broadcasting
 Child Day Care ServicesChild Day Care Services
 Offices of Physicians, Dentists, & Other Health PractitionersOffices of Physicians, Dentists, & Other Health Practitioners
 Restaurants & BarsRestaurants & Bars

7. Who is exempt from reporting?Who is exempt from reporting?
No one is exempt from reporting severeNo one is exempt from reporting severe
injuries.injuries.
All employers under OSHA jurisdiction mustAll employers under OSHA jurisdiction must
report fatalities, in-patient hospitalization,report fatalities, in-patient hospitalization,
amputations, and losses of eyes, even ifamputations, and losses of eyes, even if
they are exempt from routinely keepingthey are exempt from routinely keeping
OSHA records.OSHA records.

8. Partially ExemptPartially Exempt
The new rule updates the list of partiallyThe new rule updates the list of partially
exempt industries.exempt industries.
If your industry is listed as partially exempt,If your industry is listed as partially exempt,
you will not have to keep OSHA injury andyou will not have to keep OSHA injury and
illness recordsillness records unlessunless you are asked to doyou are asked to do
so in writing by OSHA, the Bureau of Laborso in writing by OSHA, the Bureau of Labor
Statistics, or a state agency operating underStatistics, or a state agency operating under
the authority of OSHA or BLS.the authority of OSHA or BLS.

9. Expanded List of Severe InjuriesExpanded List of Severe Injuries
Employers must now report the followingEmployers must now report the following
work-related injuries to OSHA:work-related injuries to OSHA:
FatalitiesFatalities
In-patient hospitalizationsIn-patient hospitalizations
AmputationsAmputations
Loss of an eyeLoss of an eye

10. Reporting Severe InjuriesReporting Severe Injuries
Employers must report work-relatedEmployers must report work-related
fatalitiesfatalities within 8 hourswithin 8 hours of discovery.of discovery.
Employers must report work-related in-Employers must report work-related in-
patient hospitalization, amputation, or loss ofpatient hospitalization, amputation, or loss of
an eyean eye within 24 hourswithin 24 hours of discovery.of discovery.

11. ““Work-Related”Work-Related”
Unless it occurred on-site, the following must be reported toUnless it occurred on-site, the following must be reported to
OSHA:OSHA:
Fatalities occurring within 30 days of a work-relatedFatalities occurring within 30 days of a work-related
incident.incident.
In-patient hospitalization, amputation, or loss of an eyeIn-patient hospitalization, amputation, or loss of an eye
occurring within 24 hours of a work-related incident.occurring within 24 hours of a work-related incident.

12. What exactly do I need to report?What exactly do I need to report?
 Establishment name.Establishment name.
 Location of incident.Location of incident.
 Time of incident.Time of incident.
 Type of reportable event.Type of reportable event.
 Number of employees who suffered event.Number of employees who suffered event.
 Names of employees who suffered event.Names of employees who suffered event.
 Contact person and phone number.Contact person and phone number.
 Description of incident.Description of incident.

13. I’ve never kept OSHA records before. Help!I’ve never kept OSHA records before. Help!
You can use the following or equivalentYou can use the following or equivalent
forms for record keeping:forms for record keeping:
Log of Work-Related Injuries & IllnessesLog of Work-Related Injuries & Illnesses
(OSHA Form 300)(OSHA Form 300)
Summary of Work-Related Injuries &Summary of Work-Related Injuries &
Illnesses (OSHA Form 300A)Illnesses (OSHA Form 300A)
Injury & Illness Report (OSHA Form 301).Injury & Illness Report (OSHA Form 301).
You must fill out and post the SummaryYou must fill out and post the Summary
annually, even if no recordable work-relatedannually, even if no recordable work-related
injuries or illness occurred during the year.injuries or illness occurred during the year.

14. When is a report not needed?When is a report not needed?
You do not need to report an event if itYou do not need to report an event if it
occurred in the following situations:occurred in the following situations:
On a public highway, except a constructionOn a public highway, except a construction
zone.zone.
On a commercial or public transportationOn a commercial or public transportation
system.system.
A fatality occurring more than 30 days afterA fatality occurring more than 30 days after
a work-related incident.a work-related incident.
In-patient hospitalization, amputation, orIn-patient hospitalization, amputation, or
loss of an eye occurring more than 24 hoursloss of an eye occurring more than 24 hours
after a work-related incident.after a work-related incident.

15. In-patient HospitalizationIn-patient Hospitalization
You do not need to report in-patientYou do not need to report in-patient
hospitalization if it was for diagnostic testinghospitalization if it was for diagnostic testing
or observation only.or observation only.
You do need to report in-patientYou do need to report in-patient
hospitalization if it was due to a heart attackhospitalization if it was due to a heart attack
resulting from a work-related incident.resulting from a work-related incident.

16. AmputationsAmputations
An amputation is defined as a traumatic lossAn amputation is defined as a traumatic loss
of a limb or other external body part.of a limb or other external body part.

17. Otto S. Shill
480-464-1111
Oshill@jacksonwhitelaw.com
QUESTIONS?