AGENDA• Brief overview of Remember the Milk (RTM)• Creating your account• Tasks• Lists and tags• Searching and smart lists
BRIEF OVERVIEW OF RTM• Tool for task and project management• Advantages • Free • Web-based • Easy to set up an account • Easy to add tasks and create lists of tasks • Easy integration with email, calendars, and mobile devices
GETTING STARTED• Visit http://www.rememberthemilk.com or http://www.rmilk.com• Click Sign Up!• You can also sign in with your Google Account
TASKS: THE BASICS• To create a task, type its name in the “Add a new task” field.• To select a task, either click on its name, or check its checkbox.• A selected task displays its fields to the right of the task itself in a floating panel connected by a thin, dotted blue line.• Clicking on a field while a task is selected allows you to change that field.• Multiple tasks can be edited simultaneously by checking the desired checkboxes.
TASKS: WHAT THE ^!*@#=When adding a task, you can use special characters to specify fields:• Use a caret (^) to specify the time for a task: ^today, ^8, ^6pm. (^number assumes AM)• ! for priority: !1, !2, !3• * for repetition: *yearly, *biweekly, *after 1 week• @ for a user-specified, predefined location: @work, @grocery, @UNCG• # for a list or tag. Unlike location, typing #something creates the something tag dynamically.• = for time estimates. If everything in a list has a time estimate, RTM will calculate the total time required to complete the tasks in the list.
LISTS:• Lists allow you to view tasks that share specified characteristics.• Lists are mutually exclusive; a task on your work list cannot appear on your home list.• By default, a task created without a list selected appears in your inbox.• Usually, a task lives on the list where it was created.
TAGS:• Tags allow for organization inside, outside and between lists.• A task can have multiple tags.• To group by tag, you must use a search result or Smart List.
SEARCH RESULTS AND SMART LISTS• When you perform a search, the results returned are in the last blue-tabbed list in the bottom row.• You can save your searches to be used later.• Saved searches are called Smart Lists.• Smart lists are a tasks grouped by unifying characteristics.• Smart lists are dynamic.• Any task created while a Smart List is selected automatically inherit all characteristics that would allow it to appear on that Smart List.
WAYS TO USE RTMAt work!• Tag items with #work and #review to create a smart list of items to share with your supervisor• Tag items #work and create a smart list to get an overview of work-related tasks• Creating a #waitingfor tag and tags for coworkers’ names to keep track of items that need following up with colleaguesAt school!• Create different locations for different buildings on campus• Tag items for different classes to keep up with assignments and deadlines
WAYS TO USE RTMAt home!• Create a grocery list• Set recurring tasks for taking out the recycling, cleaning out the refrigerator, paying bills, etc.• Keep a birthday list for family and friends• Keep a list of questions for your doctor• Keep a list of recipes with links