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Time management

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Transcript

  • 1. Time Management Sales Meeting February 2, 2011
  • 2. Video
    • Conquer Your Time Management Challenges - Realty Academy
    • Featuring Carla Cross
    • Time Management
    • Featuring Darryl Cross
  • 3. Urgent Not Urgent Important Not Important 1 2 3 4 Too much time in 1, will force you to spend too much time in 4 Too much time in 4 may get you fired Most important to spend time in 2- Planning and Strategy are critical. You need to schedule time to think and plan. Crisis Deadlines Meetings Planning Experiment Creative Strategy Interruptions Emails Meetings Projects “ Escape” Time Trivial Matters, Surfing the Internet Wasting Time, Grabbing a Coffee
  • 4. Business Producing & Supporting Activities
    • Lead Generation
    • Interviews
      • Buyers
      • Sellers
    • Showing Buyers
    • Listing Properties
    • Sales
    • Listing Selling
    • Marketing
    • Meetings
    • Trainings
    • 2 Ways to Make $$$
        • Selling a House
        • Listing Selling
    Business Producing Business Supporting
  • 5. Are you…
    • Spending time working with clients that beat the crap out of you every day?
    • Doing more jobs for customers who haven’t paid you for the first job?
    • Spending time on the phone working old leads that never call you back?
    • Still spending $1500 a month on that print ad? How many calls is it bringing in? Have you checked?
    • Allowing yourself to be interrupted with calls throughout the day to deal with mundane stuff that doesn’t grow your business?
    • Checking your email 20 times a day?
  • 6. Time Management
    • It only takes a few small adjustments in the way you use your time to change your life forever.
    • You can not manage time, but you can manage yourself.
      • Identify the things in life that truly matter to you - this is where you should spend your time.
    • Managing time effectively will bring dramatic improvements in your life, but be prepared to make some fundamental changes.
      • No need to rush, you can make the necessary changes at your own pace.
      • Best to go slowly, at least to begin with, as you may not succeed if you try to do too much, too soon.
  • 7. Knowing Yourself
    • First step on the road to effective time management
    • Figure out what you want out of life.
      • With pressures of modern life it is easy to lose sight of what we want in our lives .
      • This is where you find your vision.
    • How you would like your personal and professional life to be?
    • Think about your capabilities and what is possible for you in life.
  • 8. Plan Your Day
    • Pick 2 things you want to achieve, one big and one small.
      • Decide on one small step you can take towards achieving each of these tomorrow.
    • You must be more meticulous in planning days so you complete everything you need to do by only spending time on the things that really matter to you.
    • Daily time plan.
      • Clear idea of what needs to be done, how long it will take, and when it is going to be done.
      • It can be difficult to know how long each task will take, so keep a time log for a week before starting to keep a time plan.
      • Write down:
        • What you do every day
        • How long it takes.
    • Do this for a few days to get a clear idea of how you spend your time and how long tasks take you.
  • 9. The 4 D’s
    • Do it - This needs to be done immediately.
    • Delegate it - Not the best use of your time. Pass it on to someone else.
    • Dump it - Anything that is unimportant now and in the future.
    • Defer it - Something for the 'to do' pile. Come back to it later.
  • 10. Focus on What Pays
    • Do you provide as much value as an attorney? What do you make per hour?
    • In real estate, it is clear that some activities are worth more per hour than others.
    • Focus on doing the activities that pay you what you are worth!
    “ Only a few activities that we do allow us to be highly paid.”
  • 11. 15 Ways to Manage Your Time More Efficiently
    • Spend the first 15 minutes of every day, or the last 15 minutes at night, making a to-do list.
    • Decide what times of day you are the most productive, and schedule your most difficult jobs then.
    • Use waiting-time effectively by planning small tasks you can do in short segments of time.
    • Build flexibility into your schedule so you can adapt when things don’t go according to schedule or new opportunities arise.
    • When you return a phone call, minimize phone tag by including a time you can be reached.
  • 12. 15 Ways to Manage Your Time More Efficiently
    • Spend the most time on the job that produces the most income.
    • Don’t let non-productive tasks consume your time.
    • Take a break to refresh yourself; you’ll be more productive.
    • Split longer tasks into smaller increments to allow you to fit them into available time.
    • Divide a difficult job into several parts so you don’t burn out before it’s done
  • 13. 15 Ways to Manage Your Time More Efficiently
    • Set completion dates for tasks to avoid procrastination.
    • Create a system to prioritize tasks, but plan on re-evaluating priorities daily.
    • Reward yourself with 15 minutes of fun after completing a difficult job.
    • Delegate routine chores, but be sure you train your helpers well.
    • Value your time, and ask others to do the same.
  • 14. Where are you now?
    • Most believe:
      • Effective time management is about good time-keeping.
    • Effective time management can transform your life on a much more fundamental level.
    • Achieving your ideal reality will involve little changes and big changes in your life.
      • A small change is something like taking a walk every evening.
      • A big change might be starting up your own business.
        • Both are achievable with the right approach.
    • No matter how wide the gap is between your ideal reality and how you live your life now, it can be bridged.
  • 15. Be Proactive in Your Success!
    • If you want to be successful, you must treat yourself and your career with respect.
    • Tips for Successful Time Management:
      • Show up at the office at the same time every day.
      • Complete your workday at the end of the day.
      • Once you set a meeting, write an agenda.
    • Agents who come in focused and put in a full day's work will be successful!
  • 16. What other Realtors do…
    • Merge High-Tech with Common Sense
    • I carry around an electronic PDA and a small but sturdy pad of paper. I found that I don't have the savvy or patience to enter every single to-do item in my PDA, so I put all of my appointments — business and personal — in the PDA, and I jot down my daily and weekly to-do items in my notepad. I set audio reminders on my PDA for my appointments, and I simply check off the items on my to-do list with a pen. It's the best of both worlds for me.
    • Becky Jordan, RE/MAX Execs, Carson, Calif.
  • 17. What other Realtors do…
    • Leave Yourself a Voicemail
    • As I am running errands, cooking dinner, or trying to fall asleep, and I think of something I need to do, I call my office and leave myself a voicemail message. I use the same strategy for personal reminders when I’m at work — I call home and leave a message. Sometimes when I get back to the office, I wonder who in the world would have called me at midnight, only to realize it was me!
    • Arianna Jordan Burke
    • Highlands Association of REALTORS®
  • 18. What other Realtors do…
    • Put Personal Time on a Pedestal
    • Twelve years ago I was working full time and raising two daughters on my own. I was almost always on the phone or running to and from appointments. Then, I had a wake-up call.
    • My oldest daughter asked me how long my appointments usually last. I told her that it depends, but that they’re normally 30 minutes to an hour. Without skipping a beat, she asked if she could have an appointment with me.
    • I now make appointments for everything. Going with a friend to get a pedicure? It’s a one-hour meeting. Sneaking away for a movie? I tell clients: "I've got appointments from 1 to 3 p.m." I don’t have one bit of guilt about this. I equate my personal time to a million-dollar closing, and I would be crazy to miss that!
    • As my daughters grew up, I rarely missed a sporting event — and one of them competed nationally in gymnastics. I made every parent-teacher conference, and I still have a weekly "meeting" with a girlfriend for cocktails and appetizers.
    • Shelly Brunette, Real Estate One, Traverse City, Mich.
  • 19. Starting Tomorrow..
    • Write daily “to do” lists
    • Organize them:
      • Urgent
      • Important
      • Not Urgent
      • Not Important
    • Time Block for everything
      • Personal time, Shopping, Lunch, Meetings, etc.
    • Write an agenda after making an appointment
    • Focus on the activities that produce results!
  • 20. Questions/Comments