How we are making SharePoint a member of our team by Dave Robinson

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How we are making SharePoint a member of our team by Dave Robinson

  1. 1. Making SharePoint work – How we are making SharePoint a member of our team Dave Robinson, PhD Director, Computing & Telecommunications Pitt-Greensburg May 7, 2014 Greensburg University of Pittsburgh
  2. 2. Setting The Scene TECHNOLOGY www.greensburg.pitt.edu
  3. 3. Setting the Scene TECHNOLOGY www.greensburg.pitt.edu Me Pitt-Greensburg Higher Education • Neuroscience • Biomedical research • Web development • Swanson School of Engineering • Central Technology Services • Pitt-Greensburg • Director, Computing & Telecommunications www.linkedin.com/in/robinsondave Liberal arts education for the 21st century • ~1,700 students • ~600 residential • ~80 full-time faculty • ~60 part-time faculty • ~100 staff • 24 majors, 19 minors, 10 relocation programs, 2 certificate programs • 219-acre campus located 40 miles southeast of Pittsburgh • Engaged students • Multiple constituents • Sticks and carrots • Funding • Hierarchy • Central IT organizations • KPI? • ROI?
  4. 4. The Problem TECHNOLOGY www.greensburg.pitt.edu
  5. 5. The Problem Support • Multiple systems • Expertise • Security Environment • Documentation • Authoritative sources • Team dynamics TECHNOLOGY www.greensburg.pitt.edu Demand • Services • Simplicity • Agility Budget • Infrastructure • Hardware • Personnel
  6. 6. Multiple Systems Academic Administrative Student Teaching: BI Faculty appraisals Course information Teaching: blogging Calendaring Staff appraisals DMS PMO Dashboards Ticket system Room scheduling KB, documentation File storage Activity tracking Portfolios External systems Organizations Job applications External systems External systems Budgeting Collaboration Teaching: Big data Research ? Coursework TECHNOLOGY www.greensburg.pitt.edu
  7. 7. Multiple Systems – missing links Academic Administrative Student Intranet Authoritative data source Collaboration TECHNOLOGY www.greensburg.pitt.edu
  8. 8. The Hypothesis TECHNOLOGY www.greensburg.pitt.edu
  9. 9. AFTER BEFORE The Hypothesis COMMON PLATFORM APP/VM APP/VM APP/VM APP/VM APP/VM APPLICATIONS DATA SYSTEMS SYNC AUTHORITATIVE DATA SOURCE DATA WAREHOUSE(S) REDUCED SUPPORT MODEL SINGLE SECURITY MODEL TECHNOLOGY www.greensburg.pitt.edu
  10. 10. Software Consolidation TECHNOLOGY www.greensburg.pitt.edu
  11. 11. Software Consolidation TECHNOLOGY www.greensburg.pitt.edu VM Footprint Applications API, Custom Builds CONSOLIDATION GAINS: • LICENSING • BACKUP • SUPPORT & ADMINISTRATION • PHYSICAL HARDWARE & DRIVES • DH • FACMAN • KEY • DB • PRINT • VIRT-SSC • VIRT-ROOM • VIRT-WEB • VIRT-PW • INFOSCI • SIGNAGE • DH SANDBOX • 128GB • 16 cores • 146GB 15K • 1TB 7K • 1TB 10K • 600GB 15K • SSD RAID set • Hyper-V • ASSET MANAGEMENT • STUDENT EMPLOYMENT • TICKET SYSTEM • STAFF APPRAISALS • DOCUMENT MANAGEMENT • STUDENT PORTFOLIOS • RESOURCE MANAGEMENT / ROOM BOOKING • PROJECT MANAGEMENT • BUDGET SHADOW SYSTEM • KB • CALENDARING • TEACHING ANALYTICS • FACULTY APPRAISALS • DEPARTMENTAL COLLABORATION • BLOGGING ENGINE • CRM FUNCTIONS • SURVEY SYSTEM • INSITE • SINGLE SIGN-ON • INTERNAL WORKFLOW • AD-HOC PROJECTS • (LOTS!) • SURVEYS • TEAM MEETINGS • GROUP DATA SETS • …
  12. 12. System Design and Infrastructure TECHNOLOGY www.greensburg.pitt.edu
  13. 13. System Design and Infrastructure TECHNOLOGY www.greensburg.pitt.edu Phase 1: Single “Play Box”
  14. 14. System Design and Infrastructure TECHNOLOGY www.greensburg.pitt.edu Phase 2: “Development & Adoption”
  15. 15. System Design and Infrastructure TECHNOLOGY www.greensburg.pitt.edu Phase 2: “Development & Adoption” APPLICATIONS Demonstrations of future software conversions “ME” 78 sites within a few weeks “MY” “Intranet” DEV “Let loose!” TEAMS Departments Groups 5 Web Applications Organic Adoption • Student job applications site • External SSO • Evangelism at group meetings
  16. 16. System Design and Infrastructure TECHNOLOGY www.greensburg.pitt.edu Phase 3: Production & “Pseudo DR” www.microsoft.com/ en-us/download/ details.aspx?id=30377
  17. 17. System Design and Infrastructure TECHNOLOGY www.greensburg.pitt.edu Phase 3: Production & “Pseudo DR” – “SAN” SERVER ROOM SECONDARY IDF VIRTUAL LISTENER HEARTBEAT & DATA REPLICATION
  18. 18. System Design and Infrastructure TECHNOLOGY www.greensburg.pitt.edu Phase 3: Production & “Pseudo DR” – SQL SERVER ROOM SECONDARY IDF VIRTUAL LISTENER FAILOVER LINK iSCSI iSCSI VIRTUALSQL TARGET
  19. 19. System Design and Infrastructure TECHNOLOGY www.greensburg.pitt.edu Phase 3: Production & “Pseudo DR” – SharePoint SERVER ROOM SECONDARY IDF SP1 WEB (Virtual Machine) SP1 APP (Virtual Machine) SERVER-SP1 SP2 WEB (Virtual Machine) SP2 APP (Virtual Machine) SERVER-SP2 VIRTUALSQL TARGET
  20. 20. Key take away points TECHNOLOGY www.greensburg.pitt.edu
  21. 21. Key take away points TECHNOLOGY www.greensburg.pitt.edu • SharePoint can be successful – and bring you success – on a tight budget • Look around at how financial/resource benefits can be combined for larger impact • Look internally for resources and support you did not know you had • Use a dev site and get the right people involved to use it • Encourage organic adoption as much as possible
  22. 22. TECHNOLOGY www.greensburg.pitt.edu Thank you email daver@pitt.edu on the web greensburg.pitt.edu LinkedIn www.linkedin.com/in/ RobinsonDave
  23. 23. TECHNOLOGY www.greensburg.pitt.edu Image creditshttp://commons.wikimedia.org/wiki/File:Cambridge_-_Gonville_and_Caius_College_-_0948.jpg © Jorge Royan / http://www.royan.com.ar / CC-BY-SA-3.0 http://creativecommons.org/licenses/by-sa/3.0/ http://www.flickr.com/photos/70023venus2009/6032939635/ https://creativecommons.org/licenses/by-nd/2.0/ Image cropped (no changes made) Flickr user: 70023venus2009 http://commons.wikimedia.org/wiki/File:USCurrency_Federal_Reserve.jpg Public domain https://www.flickr.com/photos/krupptastic/4988425044/ https://creativecommons.org/licenses/by/2.0/ No changes made Flickr user: k rupp (krupptastic) http://www.flickr.com/photos/intersectionconsulting/7537238368/ https://creativecommons.org/licenses/by-nc/2.0/ No changes made Flickr user: Mark Smiciklas (intersectionconsulting) https://www.flickr.com/photos/elmastudio/4071169005/in/photostream/ https://creativecommons.org/licenses/by-nd/2.0/ Image cropped (no changes made) Flickr user: Elmastudio http://findicons.com/pack/76/icandy_junior http://www.iconaholic.com/ Freeware; Non-commercial https://www.iconfinder.com/search/?q=iconset:Futurosoft_Icons http://www.gnu.org/copyleft/gpl.html http://kde-look.org/usermanager/search.php?username=Sephiroth6779 https://www.iconfinder.com/search/?q=iconset:Hosting_Icons https://www.iconfinder.com/iconsets/Hosting_Icons#readme www.heartinternet.co.uk https://commons.wikimedia.org/wiki/File:Wikimedia_Foundation_Servers-8055_17.jpg https://commons.wikimedia.org/wiki/User:Victorgrigas https://commons.wikimedia.org/wiki/Category:CC-BY-SA-3.0 http://commons.wikimedia.org/wiki/File:Inside_Suite.jpg Public domain http://eng.namonitore.ru/wallpapers/big/aysberg_izpod_vodi_1280.html From http://eng.namonitore.ru/ (Title slide is original photography by the author)

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