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Discovery tools tales of implementation at two hbcus
 

Discovery tools tales of implementation at two hbcus

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    Discovery tools tales of implementation at two hbcus Discovery tools tales of implementation at two hbcus Presentation Transcript

    • DISCOVERY TOOLS: THE TALES OF IMPLEMENTATION AT TWOHISTORICALLY BLACK COLLEGES AND UNIVERSITIES (HBCUS)
      Netta CoxSerials Librarian, North Carolina A&T State UniversityIyanna SimsSystems Librarian, North Carolina A&T State UniversityShaundra WalkerHead of Reference, Fort Valley State University
      ALA Annual Conference  Saturday, June 25, 2011
    • What is a discovery tool?
      • New Technology
      • Single Point of Entry
      • Pre-harvested
      • Centralized Index
      • Vendor neutral
      • Relevancy
      • Robust Features
      • Customizable
      Source: Definition synthesized from the literature. See bibliography.
    • Discovery Tool options
      EBSCO Discovery Service
      Encore Synergy
      Primo
      Summon
      WorldCat Local
      Blacklight
      LibraryFind
      Scriblio
      SOPAC
      VuFind
      Proprietary
      Open Source
    • Commonalities
      Single point of entry for all library information
      Enriched web interface
      Faceted navigation
      Simple keyword search
      Relevancy
    • Brainstorming…
      What should I consider when choosing and implementing a discovery tool?
    • North Carolina A&T State university
      HBCU, Public Land-Grant Institution
      Enrollment: 10,000
      Library Staff: 50
      Library Collection:
      Over 700,000 volumes of print and audiovisual materials
      Over 150,000 electronic books
      Over 160,000 print and electronic journals and serials
      Approximately 300 databases
    • Motivation
      Rich collection of print and audiovisual resources
      Expeditious growth of electronic resources
      Digitized archival material and developing an Institutional Repository
      Desire to meet user expectations
      Federated Search
      Funding
    • The process
      Formed a committee
      Representation from each department – Public Service, Technical Service, and Systems
      Researched commercial and open-source platforms
      Developed an evaluation matrix
      Vendor visits
      Discussed pros and cons in relation to library environment
    • The matrix
    • The realities
      No perfect solution
      Functionality
      Coverage
      Timeline
      Realistic
      Flexible
      Bells and whistles may come with a cost
    • Going forward
      Complete configuration process
      Internal testing
      Train Staff
      Revise instruction curriculum
      Integration
      Harvest IR data
      Increased visibility and usage of resources
      Embrace the platform as a living organism
    • Lessons Learned
      Understand your library needs and wants
      Have questions for vendors and ask for demonstration of live instances of platform
      Make no assumptions
      Resource Analysis
      Network with other libraries
    • Fort Valley State University
      Founded in 1895
      1890 Land Grant Institution
      One of Three Public HBCU’s in Georgia
      Member of the 35-Member University System of Georgia (USG)Consortium
      Enrollment of 3400
      One of the fastest growing schools in the USG system
    • About FVSU Libraries
      Three Branches
      Main Library (Hunt)
      Curriculum Materials Center
      Warner Robins Center (Graduate and Adult Education)
      Print Collections
      150,000+ Volumes
      600 Active Print Serials Titles
      Small AV Collection
      Electronic Resources
      Over 100 Databases (mostly shared via GALILEO)
      Ebooks (NetLibrary, Ebrary, IEEE)
      Moving Print Serials to Electronic Serials
    • The Consortia Challenge
      Participant in GALILEO
      Public, private, K-12, technical and college and university members
      Shared platform, varied resources
      Cost-sharing for electronic resource purchasing
      Shared Proxy Server and OpenURL Link Resolver
      Member of the GALILEO Interconnected Libraries (GIL)
      ExLibris Voyager ILS
      Union Catalog
      Reciprocal Book Borrowing Service (GIL Express)
    • Motivation
      Influx of New Resources
      Better Return on Investment
      Frustration with Federated Searching
      Information Literacy Challenges
      Multiple, Changing Platforms
      Puzzled Students
      The “50 Minute” Session
    • Needs/Desires
      High Coverage of Scholarly Resources
      Easy Updates
      Simple Interface
      Extendibility
      Affordability and Sustainability
    • The Selection Process
      Evaluated Three Major Tools
      Vendor Presentations
      Coverage Analysis
      Selected Final Tool
    • Implementation
      Started in January 2011
      Three Phases
      Adding E-Resources to the Client Center
      Exporting MARC Records from the catalog
      Setting Up Nightly Cron Job
      Testing, Testing, Testing!
    • Soft Launch
      March 2011
      Added Search Box to Homepage
      Introduced in ENG 1101 and ENG 1102
      Response
      Overwhelmingly positive, professors and students
      More time spent on searching than teaching in information literacy sessions
    • Lessons Learned
      Managing Electronic Resources
      Need for new workflows
      Impact on Instruction
      Customizing the OpenURLLink Resolver page
      Teaching the importance of good search statements
      Impact on Collection Development
      Purchasing more electronic resources
      Availability in Summon
    • Looking Ahead
      Information Literacy
      Focus on 1000 and 2000 level courses
      Revised Information Literacy Tutorial
      E-Resources
      Moving Print Serial Subscriptions to Electronic
      Considering MARC Record Updates for Electronic Journals
      Considering adding MARC Records for non-indexed collections
      Considering MARC Records for E-book Collections
      Considering More E-Books
      Adding Open Access Collections
      Adding Institutional Repositories
    • Ways We’ve Used Summon
      LibGuides
      Added to Search Drop Down Box along with other search types (catalog, Ask-A-Librarian, e-journals, etc.)
      Created search boxes for specific collections (i.e. videos, special collections, etc.)
      LibAnswers
      Embedded search boxes in Ask-A-Librarian answers
      BlackBoard
      Created learning objects
    • Demonstration
    • Q&A Discussion
    • Resources
      Grand Valley State University Library Labs
      http://gvsulib.com/labs/custom_summon/
      Helpful tool for creating Summon search boxes
      LibGuides Summon Resources
      http://help.springshare.com/content.php?pid=90986&sid=1053606#3190055
      More help for creating Summon search boxes
      Summon API
      http://api.summon.serialssolutions.com/help/api/
      Summon Community Wiki
      http://community.summon.serialssolutions.com/index.php/Main_Page
      Another great resource for Summon users
    • Bibliography
      Vaughan, J. (2011). Chapter 1: Web Scale Discovery What and Why?. Library Technology Reports, 47(1), 5-11. Retrieved from EBSCOhost.
      Vaughan, J. (2011). Chapter 2: OCLC WorldCat Local. Library Technology Reports, 47(1), 12-21. Retrieved from EBSCOhost.
      Vaughan, J. (2011). Chapter 3: Serials Solutions Summon. Library Technology Reports, 47(1), 22-29. Retrieved from EBSCOhost.
      Vaughan, J. (2011). Chapter 4: Ebsco Discovery Services. Library Technology Reports, 47(1), 30-38. Retrieved from EBSCOhost.
      Vaughan, J. (2011). Chapter 5: Ex Libris Primo Central. Library Technology Reports, 47(1), 39-47. Retrieved from EBSCOhost.
    • Bibliography
      Vaughan, J. (2011). Chapter 6: Differentiators and A Final Note. Library Technology Reports, 47(1), 48-53. Retrieved from EBSCOhost.
      Vaughan, J. (2011). Chapter 7: Questions to Consider. Library Technology Reports, 47(1), 54-59. Retrieved from EBSCOhost.
      Vaughan, J. (2011). Chapter 8: For More Information. Library Technology Reports, 47(1), 60-61. Retrieved from EBSCOhost.
      Way, D. (2010). The Impact of Web-scale Discovery on the Use of a Library Collection. Serials Review, 36(4), 214-220. doi:10.1016/j.serrev.2010.07.002
      Yang, Sharon Q, Kurt Wagner, (2010) Evaluating and comparing discovery tools: how close are we towards next generation catalog?, Library Hi Tech, 28 (4), 690 – 709.