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Webinar: Mass Additions – R12 Asset Management
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Webinar: Mass Additions – R12 Asset Management

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Accounting for Fixed Assets and capitalization, classifications of asset transactions. Assets invoices are processed from various sources where module integration helps to reduces redundancy & ...

Accounting for Fixed Assets and capitalization, classifications of asset transactions. Assets invoices are processed from various sources where module integration helps to reduces redundancy & improves the speed of work. Complete end to end process of Mass addition.

Agenda:
- What is Mass Additions?
- Add Assets using Mass Additions
- Create Mass Addition
- Prepare Mass Addition
- Post Mass Addition
- Delete Mass Addition
- Mass Addition Queues
- Quick Recap
- Q & A Session

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    Webinar: Mass Additions – R12 Asset Management Webinar: Mass Additions – R12 Asset Management Presentation Transcript

    • Click to edit Master title style www.iwarelogic.com © Copyright 2014 iWare Logic Technologies Pvt. Ltd. Presents Mass Additions R12 Asset Management A Webinar
    • Click to edit Master title style www.iwarelogic.com © Copyright 2014 iWare Logic Technologies Pvt. Ltd. www.iwarelogic.com Disclaimer  All other trademarks, service marks and logos used in this webinar are the trademarks, service marks or logos of their respective owners.  The views expressed in this webinar are views of the speakers and do not necessarily reflect the views of iWare Logic Pvt. Ltd.
    • Click to edit Master title style www.iwarelogic.com © Copyright 2014 iWare Logic Technologies Pvt. Ltd. www.iwarelogic.com Agenda  Understand What is Mass Additions?  Mass Additions Features  Pre-requisite steps for Mass Additions Process  Mass Additions Process  Create Mass Addition  Prepare Mass Addition  Post Mass Addition  Delete Mass Addition  Mass Addition Queue Statuses  Quick Recap  Q & A Session
    • Click to edit Master title style www.iwarelogic.com © Copyright 2014 iWare Logic Technologies Pvt. Ltd. www.iwarelogic.com Understand Mass Additions What is Mass Additions?  Mass Additions word itself tells you about what it is? Asset addition is done on the Mass scale without reentering the data, meaning when there is any Asset Invoice received by organization, it has been recorded in both payables and the Asset register as well.  Mass Addition helps you to skip the repetitive work, also allows you to use the entered information in other Subledger i.e. Oracle payables, projects or other systems.  For example: you can add new assets from Invoice lines brought over to Oracle Assets from Oracle payables, or from CIP asset lines sent from Oracle Projects.
    • Click to edit Master title style www.iwarelogic.com © Copyright 2014 iWare Logic Technologies Pvt. Ltd. www.iwarelogic.com Mass Additions Mass Additions can be done from below mentioned ways:
    • Click to edit Master title style www.iwarelogic.com © Copyright 2014 iWare Logic Technologies Pvt. Ltd. www.iwarelogic.com Mass Additions Features  Create Mass Additions  Review Mass Additions  Add to Existing Asset  Merge Mass Additions  Split Mass Additions  Post Mass Additions to FA  Clean Up Mass Additions The above stated are the features of Mass Additions. We can do the above mentioned tasks when we are add assets using Mass Additions.
    • Click to edit Master title style www.iwarelogic.com © Copyright 2014 iWare Logic Technologies Pvt. Ltd. www.iwarelogic.com 1) Define clearing accounts Under COA for Asset clearing accounts which is used for asset category definition. 2) The create mass additions process picks Payables invoice line distributions charged to asset clearing accounts. 3) Enter an invoice in Payables and match it to the outstanding purchase order  Approve the invoice if necessary and Post the invoice to GL . Pre-requisites steps for Mass Additions Process Asset Clearing Account
    • Click to edit Master title style www.iwarelogic.com © Copyright 2014 iWare Logic Technologies Pvt. Ltd. www.iwarelogic.com Asset Clearing accounts which is used for asset category definition. Responsibility: Assets, Vision Operations (USA) Navigation: Set up > Asset Categories This Asset cost Account will be used when we will do the asset addition. This Clearing account will be used in creating Payables Invoices & Mass Addition Process Now lets check the Category set up in Asset Management
    • Click to edit Master title style www.iwarelogic.com © Copyright 2014 iWare Logic Technologies Pvt. Ltd. www.iwarelogic.com Responsibility: General Ledger, Vision Operations (USA) Navigation: Inquiry > Account Now lets check the balance of this clearing account before Payables Invoice in GL
    • Click to edit Master title style www.iwarelogic.com © Copyright 2014 iWare Logic Technologies Pvt. Ltd. www.iwarelogic.com Mass Additions Process  Use the Mass Additions process to add assets automatically from an external source. Create assets from one or more invoice distribution lines in Oracle Payables, CIP asset lines in Oracle Projects, asset information from another assets system, or information from any other feeder system using the interface. You must prepare the mass additions to become assets before you post them to Oracle Assets.  Create Mass Addition  Prepare Mass Addition  Post Mass Addition  Delete Mass Addition
    • Click to edit Master title style www.iwarelogic.com © Copyright 2014 iWare Logic Technologies Pvt. Ltd. www.iwarelogic.com Step 1: Create Mass Additions
    • Click to edit Master title style www.iwarelogic.com © Copyright 2014 iWare Logic Technologies Pvt. Ltd. www.iwarelogic.com For Asset / Expensed Invoice Line Distributions To Be Imported
    • Click to edit Master title style www.iwarelogic.com © Copyright 2014 iWare Logic Technologies Pvt. Ltd. www.iwarelogic.com We got the Invoice from 25 IBM Corporation on 1st April, 2014 of $108,000.00 We have taken Computer PC and components of it as below: Line Type Amount Distribution Account Description 1 Item $ 800.00 01-000-1625-0000-000 Cable 2 Item $ 1,200.00 01-000-1625-0000-000 24 Port Hub 3 Item $ 2,000.00 01-000-1625-0000-000 PC Invertor 4 Item $ 2,828.00 01-000-1625-0000-000 Prepaid/ Advance 5 Item $ 4,172.00 01-000-7710-0000-000 Tax 6 Item $ 10,000.00 01-000-1625-0000-000 High Speed Server 7 Item $ 12,000.00 01-000-4514-0000-000 Customer Service Fee 8 Item $ 24,000.00 01-000-1625-0000-000 Laptops 9 Item $ 51,000.00 01-000-1625-0000-000 Server Hardware Asset Clearing Account used during invoice booking in AP
    • Click to edit Master title style www.iwarelogic.com © Copyright 2014 iWare Logic Technologies Pvt. Ltd. www.iwarelogic.com Entering Invoice in Payables Responsibility: Payables, Vision Operations (USA) Navigation: Invoices > Entry > Invoices
    • Click to edit Master title style www.iwarelogic.com © Copyright 2014 iWare Logic Technologies Pvt. Ltd. www.iwarelogic.com Invoice Validation and Final Accounting
    • Click to edit Master title style www.iwarelogic.com © Copyright 2014 iWare Logic Technologies Pvt. Ltd. www.iwarelogic.com Sub ledger Accounting of the Payables Invoice Asset Clearing Account Accounts Payable Account
    • Click to edit Master title style www.iwarelogic.com © Copyright 2014 iWare Logic Technologies Pvt. Ltd. www.iwarelogic.com Responsibility: General Ledger, Vision Operations (USA) Navigation: Inquiry > Account Asset Clearing Account gets Updated in Ledger
    • Click to edit Master title style www.iwarelogic.com © Copyright 2014 iWare Logic Technologies Pvt. Ltd. www.iwarelogic.com Responsibility: General Ledger, Vision Operations (USA) Navigation: Inquiry > Account Now lets check the balance of this Asset Cost account before Mass Addition
    • Click to edit Master title style www.iwarelogic.com © Copyright 2014 iWare Logic Technologies Pvt. Ltd. www.iwarelogic.com Mass Additions Create Process Responsibility: Payables, Vision Operations (USA) Navigation: Other > Request> Run GL Date (Invoice Date) Book (To which you want to add Assets)
    • Click to edit Master title style www.iwarelogic.com © Copyright 2014 iWare Logic Technologies Pvt. Ltd. www.iwarelogic.com Step 2: Prepare Mass Additions
    • Click to edit Master title style www.iwarelogic.com © Copyright 2014 iWare Logic Technologies Pvt. Ltd. www.iwarelogic.com Preparing Mass Addition Lines Responsibility: Assets, Vision Operations (USA) Navigation: Mass Additions > Prepare Mass Additions
    • Click to edit Master title style www.iwarelogic.com © Copyright 2014 iWare Logic Technologies Pvt. Ltd. www.iwarelogic.com Now we will prepare the Server Hardware line before merging: Prepare Server Hardware line for merging
    • Click to edit Master title style www.iwarelogic.com © Copyright 2014 iWare Logic Technologies Pvt. Ltd. www.iwarelogic.com Fill the below information marked in red Change it to POST. Prepare Server Hardware line for merging
    • Click to edit Master title style www.iwarelogic.com © Copyright 2014 iWare Logic Technologies Pvt. Ltd. www.iwarelogic.com Select the Server Hardware line and click on Merge button
    • Click to edit Master title style www.iwarelogic.com © Copyright 2014 iWare Logic Technologies Pvt. Ltd. www.iwarelogic.com See the Queue Status is changed after Merging
    • Click to edit Master title style www.iwarelogic.com © Copyright 2014 iWare Logic Technologies Pvt. Ltd. www.iwarelogic.com Now we will prepare the Laptops line before Splitting: Prepare Laptops line for Splitting Physical Laptops are four (4), whereas, it booked as a one (1) in AP
    • Click to edit Master title style www.iwarelogic.com © Copyright 2014 iWare Logic Technologies Pvt. Ltd. www.iwarelogic.com Fill the below information marked in red and complete the Asset Assignment Select Laptop Line into 4 Laptops Change it to POST.
    • Click to edit Master title style www.iwarelogic.com © Copyright 2014 iWare Logic Technologies Pvt. Ltd. www.iwarelogic.com Select the Laptops line and Click on Split button
    • Click to edit Master title style www.iwarelogic.com © Copyright 2014 iWare Logic Technologies Pvt. Ltd. www.iwarelogic.com See the Queue is changed after Splitting
    • Click to edit Master title style www.iwarelogic.com © Copyright 2014 iWare Logic Technologies Pvt. Ltd. www.iwarelogic.com Cost Adjustment for new Asset Addition (Tag no. 25COMPUTER)
    • Click to edit Master title style www.iwarelogic.com © Copyright 2014 iWare Logic Technologies Pvt. Ltd. www.iwarelogic.com Queue Status is changed to Cost Adjustment
    • Click to edit Master title style www.iwarelogic.com © Copyright 2014 iWare Logic Technologies Pvt. Ltd. www.iwarelogic.com After Preparation of all Mass Addition Lines
    • Click to edit Master title style www.iwarelogic.com © Copyright 2014 iWare Logic Technologies Pvt. Ltd. www.iwarelogic.com Step 3: Post Mass Additions
    • Click to edit Master title style www.iwarelogic.com © Copyright 2014 iWare Logic Technologies Pvt. Ltd. www.iwarelogic.com Run Post Mass Additions program Responsibility: Assets, Vision Operations (USA) Navigation: Mass Additions > Post Mass Additions Asset Book to which you want to Add Assets.
    • Click to edit Master title style www.iwarelogic.com © Copyright 2014 iWare Logic Technologies Pvt. Ltd. www.iwarelogic.com After Posting of all Mass Addition Lines
    • Click to edit Master title style www.iwarelogic.com © Copyright 2014 iWare Logic Technologies Pvt. Ltd. www.iwarelogic.com Step 4: Delete Mass Additions
    • Click to edit Master title style www.iwarelogic.com © Copyright 2014 iWare Logic Technologies Pvt. Ltd. www.iwarelogic.com Responsibility : Assets, Vision Operations (USA), Navigation : Other> Requests> Run Creating Accounting program (Final Post) in Assets
    • Click to edit Master title style www.iwarelogic.com © Copyright 2014 iWare Logic Technologies Pvt. Ltd. www.iwarelogic.com Responsibility: General Ledger, Vision Operations (USA) Navigation: Inquiry > Account Balance updates in Assets Clearing and Asset Cost Account
    • Click to edit Master title style www.iwarelogic.com © Copyright 2014 iWare Logic Technologies Pvt. Ltd. www.iwarelogic.com Mass Additions Queue Statuses Queue Set By Meaning NEW Set By Oracle Assets after line is brought over from External source New Mass Addition Line created, but not yet received ON-HOLD Set By you Its on Hold POSTED Set By Post Mass Addition to Oracle Assets. Mass Addition line already posted POST Set By you Mass Addition line ready to become an asset DELETE Set By you Mass Addition line to be deleted MERGED Set By Oracle Assets when merging a line into another line Mass Addition line already merged into another line COST- ADJUSTMENT Set By Oracle Assets after you have put line in the Post queue Mass Addition line is added to another existing asset; ready for posting SPLIT Set By Oracle Assets when spliting a muti-unit mass addition line Mass Addition line is already split into ,multiple lines
    • Click to edit Master title style www.iwarelogic.com © Copyright 2014 iWare Logic Technologies Pvt. Ltd. www.iwarelogic.com Q and A Session
    • Click to edit Master title style www.iwarelogic.com © Copyright 2014 iWare Logic Technologies Pvt. Ltd. www.iwarelogic.com About iWare Logic iWare Logic Technologies, an arm of Vyom Labs Group of Companies is an Enterprise Business Applications consulting firm, specializing in Oracle Applications and technologies. iWare Logic, an Oracle Gold Partner services clients in applications like Siebel, Oracle e-Business Suite, PeopleSoft. iWare Logic offers application development delivery with a focus on application customizations, workflows, integrations, and data conversions. We also provide both functional and technical staff augmentation for Oracle Enterprise Applications’ Implementation and support. iWare Logic’s focus on the Oracle Enterprise Applications, and competitive rate structure represent a value that is unique in professional services today. For any queries, feel free to drop a mail to: info@iwarelogic.com
    • Click to edit Master title style www.iwarelogic.com © Copyright 2014 iWare Logic Technologies Pvt. Ltd. www.iwarelogic.com Thank You iWare Logic Technologies Pvt. Ltd. S.No.- 4, B.G. Murkute Building, Near Hotel Mahabaleshwar, Baner Road, Pune (MH), India - 411045 Email: info@iwarelogic.com Website: www.iwarelogic.com