The document provides a project brief for the construction of a garden car park at Taylor's University Lakeside Campus in Subang Jaya, Selangor, Malaysia. The objectives are to increase parking spaces, build a pedestrian bridge for safer access to existing parking, provide easier access to McDonald's, and include grocery stores and a rooftop garden. The estimated total budget is RM368,312.85. The project management team is identified, including the project manager, architect, landscape architect, engineer, contractor, and quantity surveyor. Their roles and responsibilities are outlined.

1. PROJECT BRIEF
For the Construction of The Garden Car Park
Taylor's University Lakeside Campus, Subang Jaya,
Selangor, Malaysia
Prepared by Taylor's Students
24th June 2013

2. CONTENT
Bil Title Page
1 Project Introduction
1.1Background
1.2 Objective
1.3 Output
1.4 Benefits
1.5 Success Criteria
2 Project Definition
2.1 Deliverable
2.2 Budget
3 Project Plan
3.1 Site Analysis
3.2 Authorization Procurement Procedure
4 Project Assumption
5 Project Risk
6 Project Management Team
6.1 Project Organization
6.2 Team Members
6.3 Tasks
7 Stakeholders
7.1 Primary Users
7.2 Government and Statutory Authorities
7.3 Other Community and User Groups
8 Reference Documents / Sources
9 Minute Meeting

3. 1. PROJECT INTRODUCTION
1.1BACKGROUND
Most of the students studying in Taylor’s University Lakeside drive to campus. This means that
Taylor’s needs to provide plenty of parking spaces. However, after analyzing the situation, some
students couldn’t get parking spaces and most of them complained about walking under the
hot sun from their car to classes and vice versa. Not only that, students who parked their car at
Zone J, which is near the highway, had to walked along the road and across it, where cars and
trucks passing by often in a quite narrow road, which is quite unsafe for them. This goes the
same for students wanting to go to McDonald’s near the highway. Students living in U-
Residence need to travel to Sunway to get their grocery stores, which is a bit far and things in
Sunway are quite expensive for some.
1.2OBJECTIVE
•Increase parking spaces
•Build a pedestrian bridge for students who parked their car in Zone J
•Build an access from Taylor’s straight to McDonald’s
•Build grocery stores
•Build a rooftop garden
1.3OUTPUT
A pedestrian bridge leading to the newly built multi story parking lot in Zone J, providing
students with grocery needs with affordable prices and easier access to McDonald’s.
1.4BENEFITS
•More parking spaces for students
•Students can cross the roads towards Zone J parking lot safely
•Students will have an easier access to McDonald’s
•Students do not have to travel so far to get their grocery needs
•Students will have a new place for their leisure time
1.5SUCCESS CRITERIA
•Defined specific objectives
•Excellent verdict from project manager
•Project team complete assignment task
•Proper and conducive planning of project
•Skill level of human resource
•Time allocation of project
•Sufficient budget
•Constant communication between client and project team
•Repetitive review of project

4. Item Estimated
Cost (MYR)
Hard Construction (Budget within 200,000 MYR)
Foundation, Framing, Flooring 13,722.75
Fixtures, Furnishings and Equipment 35,162.00
Water piping 2,500.00
Landscaping services 61,732.00
Site Work 41,500.20
Material cost
(Wood for benches/canopies/flooring on rooftop,
concrete, sand/soil, etc)
8,300.90
Sub
Total
Hard
Cost
162,917.85
Permit and License Cost 15,380.00
Soft Construction (Budget within 200,000 MYR)
Architect, Engineers, and Quantity Surveyor 65,000.00
Playground Planning 40,000.00
Landscaping Designing 40,000.00
Legal Fees 30,000.00
Fees 15,000.00
Sub
Total
Soft
Cost
190,000.00
Contingency 15,000.00
Total
Estima
ted
Cost
368,312.85
2. PROJECT DEFINITION
2.1 DELIVERABLE
- More parking spaces with a safer access to it
- Better access to McDonald’s
- Nearby grocery stores
- New recreational rooftop park
2.2 BUDGET
Total Construction Budget : 368,312.85 MYR (Within 400,000.00 MSYR)

5. No. Procedure Time to
Complete
Associated
Cost
1 Submission : Local Authority through OSC
(One Stop Center of the Municipality of
Subang Jaya)
Agency: Municipality of Subang Jaya (MPSJ)
1 day MYR 480
2 Obtain Development Order (DO) from
Planning Dept
28 days No charge
3 Obtain RORO Bin Approval
Agency: Municipality of Subang Jaya (MPSJ)
7 days No charge
4 Obtain Hoarding & Signboard Approval
Agency: Municipality of Subang Jaya (MPSJ)
7 days MYR 1,514
5 Deposit G1-G21 Forms and F Form to OSC
Agency: Municipality of Subang Jaya (MPSJ)
1 day No charge
6 Deposit G1-G21 Forms and F Form to Board
of Architect/Engineer Malaysia
Agency: Board of Architect/Engineer Malaysia
1 day No charge
7 Obtain Building Plan Approval
Agency: Municipality of Subang Jaya (MPSJ)
17 days MYR 1,301
8 Obtain Street Lighting Approval
Agency: Municipality of Subang Jaya (MPSJ)
7 days No charge
9 Obtain Landscape Approval
Agency: Municipality of Subang Jaya (MPSJ)
7 days No charge
10 Obtain Water Approval
Agency: Water Authority SYABAS
14 days No charge
11 Water Inspection
Agency: Water Authority SYABAS
1 day No charge
12 Water Report
Agency: Water Authority SYABAS
11 days No charge
13 Request Water Clearance
Agency: Water Authority SYABAS
1 day MYR 1,000
14 Obtain Water Connection
Agency: Water Authority SYABAS
1 day MYR 30
3. PROJECT PLAN
3.1 SITE ANALYSIS
•Rock pebbles on the ground.
•Fences surrounding the area.
•Some construction going on nearby the proposed area.
•Wild plantations nearby McDonald’s.
•Only one exit to the current opened space parking lot.
•Huge signboard.
•Traffic congestion starts around 17:00 and starts to clear out around 19:00.
•The threat that the students (who parked their cars in Zone J) had to face while walking
towards the parking lot. They had to walk along the narrow roads and at the same time, had to
go across the road while cars and trucks are passing by which is quite unsafe.
3.2 AUTHORIZATION PROCUREMENT PROCEDURE

6. Assumption Confidence Impact Priority
Obtained approval from local authority High High High
Material and equipment will supply by Supplier High High High
PROJECT MILESTONES ARE REACHED IN TIME Medium Medium Low
Sufficient skilled human resource will be
provided
Medium Medium Low
Construction will fund by Project Sponsor High High High
4. PROJECT ASSUMPTION

7. Risk Probability Impact Mitigation Approaches
Insufficient
budget
Low High Quantity surveyor will have to give us
the latest budget planning each
meeting to avoid this case to happen.
Failure to
complete
Low High Project plan has key milestone dates,
which are reviewed by the Project
Team each week.
Hazy climate
which causes
the workers
become sick and
the progress
stall
Medium Medium Each worker will be given a mask and
they will be encouraged to wear the
mask along the day to prevent falling
sick.
Insufficient
supply
High High Cooperate with other sub-con as a
backup if the current sub-con did not
provide sufficient supply
Insufficient
skilled workers
Medium High Our worker are all skilled workers and
they are all chosen through interview
5. PROJECT RISK

8. Project Requestor: Taylor’s University Lakeside Campus
Project Sponsor: Majlis Bandaraya Subang Jaya
Project Owner: Taylor’s University Lakeside Campus
Project Manager: Yuan Kai Shien
Team Members: Contractor – Lee Yaue Shen
Architect – Danar Jovian
Quantity Surveyor – Preston Liew Ru Ping
Engineer – Leong Jia Xin
Landscape Architect - Liew Qiao Li
Challenged Members: Students of Taylor’s University Lakeside
Campus
6. PROJECT MANAGEMENT TEAM
6.1 PROJECT ORGANISATION

9. The Role Person-in-charge Company Address
Architect Mr. Danar Jovian
Phone:+62 821 1483 6699
Fax: +62 21 2003 2009
E-mail : jovianco@gmail.co.id
JovianCo Architecture Firm KAV E.2.4No.4, Mega
Kuningan, Jakarta 12950
Project Manager Mr. Yuan khai Shien
Office No: +603-2233
8567/8568
Fax No: 03-22335511
E-mail :
khaiShienpm@hotmail.com
Khai Shien Project Manager
Sdn.Bhd
131, Jalan Nilam 6/5,
Taman Teknologi
Subang, 40000 Shah
Alam, Selangor Darul
Ehsan, Malaysia.
Landscape Architect Miss Liew Qiao Li
Phone: (+60) 16-8497375
E-mail:
shirleylandscape@gmail.com
Website:
www.shirleylandscape.com
SL Landscape Architecture Firm Lot2-A,Block J,Petaling
Street,47300 Petaling
Jaya,Selangor.
Structural Engineer Miss Leong Jia Xin
Office No: 07-3887006
E-mail:
in.engineering@gmail.com
IN Engineering Co. No 33,Jalan
Perindustrian, Taman
Sentosa,81500 Petaling
Jaya,Selangor.
Contractor Mr. Lee Yaue Shen
Phone: (+60) 12-3625551
Office No: 03-90766857
E-mail:
yaueshen_lee@hotmail.com
Shen Min Construction
Sdn. Bhd.
No 64, Lorong Cp7/64,
Taman Cheras Perdana,
Batu 10, 43200, Cheras,
Selangor D.E
Quantity Surveyor Mr. Preston Liew Ru Ping
Office No: 03-9543333222
Fax No: 03-954333333
E-mail:
plrpsdnbhd@gmail.com
PLRP Sdn.Bhd Lot 102, Lorong Pokok
Seraya 1A, Taman
Khidmat, Bukit Padang,
88300 Kota Kinabalu,
Sabah.
6.2 TEAM MEMBERS

10. 3.3 TASKS
Architect
•Receive, appraise and report on the client’s requirements with regard to the client’s
briefthe site and rights and constraintsbudgetary constraints the need for consultants
project programme methods of contracting.
• Prepare an initial design and advise on the intended space provisions and planning
relationships proposed materials and intended building servicesthe technical and functional
characteristics of the design.
•Confirm the scope and complexity.Review the design and consult with local and statutory
authorities.
•Prepare documentation sufficient for local authority submission:co-ordinate technical
documentation with the consultants and complete primary co-ordinationprepare
specifications for the worksreview the costing and programme with the consultantsobtain
the client’s authority and submit documents for approval.
•Hand over the site to the contractor.
•Fulfil and complete the project close-out including the preparation of the necessary
documentation to facilitate the effective completion, handover and operation of the project.
Landscape Architect
•Design of outdoor space for residential, commercial, recreational, industrial, institutional,
and public sites.
•Site planning which focuses on physical design and arrangement of built and natural
elements of an area.
•Design and planning of urban spaces and town by using zoning techniques, land-use
studies, and master planning to develop the layout and organization of urban sites.
•Environmental planning address the spectrum of planning and managing land, water,
natural resources, environmental impacts, reclamation, function, sustainability, and
aesthetics.
•Plan the historic preservation and reclamation of parks, gardens and grounds, urban areas,
and natural landscapes.
•Prepares the general ground modeling plan and planting layout.
•Prepares drawings and specifications of utilities
•Prepares schedule of shrubs, tress and other plants.
•Prepares details of landscaping elements.
•Assists the client in conducting bids or negotiations with landscape contractors
•Checks and approves samples of materials.
•Conducts final inspection and approval of landscaping works.

11. Structural Engineer
•Design the framework of the side and other structures to ensure strength and rigidity.
•Consult with other engineers, architects, landscape architects and environmental scientists etc.
•Operate and program computers to assist with calculations.
•Research, develop and test solutions to specific structural problems.
•Supervise construction of the side and makes recommendations for corrections if there are any
problems or the side does not meet standards.
•Take into account the effect that natural forces have on the car park and design the car park
accordingly (to take into account forces from winds and storms etc).
•Review existing structural designs to identify savings or to match the side closer to the builder’s
expertise.
•Pre-purchase inspection reports.
•Identify the feasibility of removing or moving load-bearing walls or other structures.
•Provide advice on how to safely change the layout of an existing home, if required.
•Organise delivery of the materials and equipment needed to complete the project and supervise
.
Project Manager
•To organize, plan, coordinate, control and monitor projects from commencement to completion
in order to achieve the highest quality and standards within the stipulated time frame, optimal
resource usage and budget
•Liaison with Government Authorities and Consultants for project implementation issue
Ensure subordinate and sub-contractor understand and carry out work diligently with cost, quality and
safety in mind
Monitor the efficient utilization of plant, labour and material for the project and report to HQ top
management.
Prepares and review construction programme, physical & Financial ‘S’ curve, and submit monthly to
Client, Consultant and HQ top management.
Assists in contract administration and management.
Communicate with the customer regards the quality of works, system and process approach. And
attend to customer feedback & satisfaction.
Liaises with consultants on all project matters
Managing multi-disciplinary works within a project including handling project planning, budget and cost
control
Responsibility to safety & health, environmental and quality system (ISO) implementation
To lead and coordinate works amongst the project team, & to conduct meeting with domestic/
nominated sub contractor.
To analyse and certify the submitted monthly progress work performance report and monthly material
delivery and usage report to top management.
To analyse, certify and propose sub contractor monthly '

12. Contractor
•A general contractor is responsible for the day-to-day oversight of a construction site, management
of vendors and trades, and communication of information to involved parties throughout the course
of a building project.
•The general contractor is employed by the client, on the advice of the architect or the architectural
technologist.
•The contractor calculates a price, also called an estimate.
•The general contractor considers the cost of materials and equipment as well as the cost of labour
to provide the owner with an approximate price for the project.
•A general contractor is responsible for providing all of the material, labour, equipment (such as
engineering vehicles and tools) and services necessary for the construction of the project.
•The general contractor hires specialized subcontractors to perform all or portions of the
construction work.
•Responsibilities may include applying for building permits, securing the property, providing
temporary utilities on site, managing personnel on site, providing site surveying and engineering,
disposing or recycling of construction waste, monitoring schedules and cash flows, and maintaining
accurate records.
•Make sure suitable welfare facilities are provided from the start and maintained throughout the
construction phase.
•Ensure all workers have site inductions and any further information and training needed for the
work.
•Prepare, develop and implement a written plan and site rules (Initial plan completed before the
construction phase begins).
•Check that the client is aware of their duties, check that a CDM co-ordinator has been appointed
and ensure that HSE has been notified before the work starts.

13. DATE: 13-06-2013
TIME: 4:30pm-5:15pm
LOCATION: ARCHITECTURE STUDIO 1
ATTANDEES:
1.Leong Jia Xin (LJX)
2.Jason Lee (JL)
3.Danar Jovian Aditya Vadya Putra (DJAVP)
4.Yuan Khai Shien ( YKS)
5. Preston Liew (PL)
6.Liew Qiao Li (LQL)
AGENDA
NO. AGENDA ITEM. ACTION BY. DECISION
1 ROLE CHOOSING DJAVP YKS as Engineer
LQL as Landscape architect
PL as Quantity surveyor
JL as Contractor
DJAVP and LJX as Architect
2 PROJECT SUGGESTION
a) Three-stories car park.
-The students spend a lot of times in finding
car park spaces.
-The car parks that provided are too far and
not enough for the students and visitors.
b)24 Hours Restaurants
- Due to some of the students will rush for
their projects in the midnight and they will
also feel hungry, so we decide to build some
24H restaurants in a row of shops for them.
c)Bridge
- It’s too far from the way of Block E to the
outside car park. So, we think that it’s
necessary to build a bridge to shorter the
distance and is also for their safety.
ALL
MEMBERS
We prefer the first option, three-
stories car park, but then we still
ask for Miss Norma’s opinion.
3 SITE SUGGESTION
a) School car park zone
- The car park zone where located outside and beside
the highway.
ALL
MEMBERS
Agreed by all.
CLOSING REMINDER -DJAVP suggests that we can think more further
for the car park option and asks us do some
researches.
- Everyone should be understand their own role in
this project.
NEXT MEETING -16.05.2013,8:00pm-9:00pm,ARCHITECTURE
STUDIO 1
8. MINUTE MEETING

14. DATE: 16-06-2013
TIME: 8:00PM-9:00PM
LOCATION:ARCHITECTURE STUDIO 1
ATTANDEES:
1.Leong Jia Xin (LJX)
2.Jason Lee (JL)
3.Danar Jovian Aditya Vadya Putra (DJAVP)
4.Yuan Khai Shien ( YKS)
5. Preston Liew (PL)
6.Liew Qiao Li (LQL)
REVIEW OF
AGENDA FROM
PREVIOUS
MEETING
-The Car Park option had been approved by Miss Norma. We had been advised to combine with
other project suggestions.
- We took photos of our site.
AGENDA
NO. AGENDA ITEM. ACTION
BY.
DECISION.
1 Three-stories car park.
-As miss Norma’s suggestions, we
decide to built something more than
that.
All Members -LJX suggests that the ground floor of the car
park can be restaurants zone.
- LQL suggests that we can built a garden on
the roof.
-JL suggests to build a underground car park
which is automatically park the cars.
2 Cost Analysis
-Since our project suggestion has
been approved, so we started to do
the benefit analysis.
PL -PL will be the one who prepare for the
document.
3 Site Analysis
-The site that we choosen is approved by
Miss Norma.
DJAVP -LJX will research for the authority which is
in charge in the site that we had been
choosen.
-DJAVP will do the plan of the site.
CLOSING REMINDER -Every members is given own works,show Miss Norma next
Wednesday when tutorial class.
NEXT MEETING -19.06.2013, 6:00pm-7:00pm, ARCHITECTURE STUDIO
1