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Int2 infosysusinginforevision

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  • 1. Intermediate 2Information Systems: Using Information Revision Slides: You will need a pen/cil and paper! Questions adapted or extracted from SQA papers 1
  • 2. How to use this presentation• This presentation will quiz you on SOME of the key topics that may occur on the exam.• Questions will be shown. Think of the answer or write it down.• Advance the slides to reveal the answers.• Have paper and pen/cil with you to write down the slide numbers for any questions that you did not get right.• Go through all of these slides again and again until you can answer all questions confidently. Questions adapted or extracted from SQA papers Slide 2
  • 3. Explain what is meant by the term informationsystem. Questions adapted or extracted from SQA papers Slide 3
  • 4. Explain what is meant by the term informationsystem. Questions adapted or extracted from SQA papers Slide 4
  • 5. Explain what is meant by the term informationsystem.• A system used by individuals or organisations to manage information• A system that carries out processing of data Questions adapted or extracted from SQA papers Slide 5
  • 6. A national organisation supplying electricity to itscustomers uses an information system tocalculate electricity bills because it can processa large volume of data.Describe one other reason for using aninformation system to calculate electricity bills. Questions adapted or extracted from SQA papers Slide 6
  • 7. A national organisation supplying electricity to itscustomers uses an information system tocalculate electricity bills because it can processa large volume of data.Describe one other reason for using aninformation system to calculate electricity bills.• Speed of processing – very fast• Accuracy of calculations – no errors, very precise• Efficiency improvedDo not accept – just speed or fast without justification Questions adapted or extracted from SQA papers Slide 7
  • 8. A national organisation supplying electricity to itscustomers uses an information system tocalculate electricity bills because it can processa large volume of data.Explain what is meant by the “volume” of data. Questions adapted or extracted from SQA papers Slide 8
  • 9. A national organisation supplying electricity to itscustomers uses an information system tocalculate electricity bills because it can processa large volume of data.Explain what is meant by the “volume” of data.• The number of transactions that can be completed in a set time period Questions adapted or extracted from SQA papers Slide 9
  • 10. The National Lottery uses acomputerised information system.A sample ticket is shown here.The functions carried out by thesystem are gathering, processing,storing and outputting information.Describe one piece of informationgathered by the system. Questions adapted or extracted from SQA papers Slide 10
  • 11. The National Lottery uses acomputerised information system.A sample ticket is shown here.The functions carried out by thesystem are gathering, processing,storing and outputting information.Describe one piece of informationgathered by the system.• A player’s choice of numbers Questions adapted or extracted from SQA papers Slide 11
  • 12. The National Lottery uses acomputerised information system.A sample ticket is shown here.Describe one method that couldbe used for entering data intothe Super Lottery computersystem. Questions adapted or extracted from SQA papers Slide 12
  • 13. The National Lottery uses acomputerised information system.A sample ticket is shown here.Describe one method that couldbe used for entering data intothe Super Lottery computersystem.• Scan• OMR/Mark Sense• Type at keypad• Voice recognition• Barcode Questions adapted or extracted from SQA papers Slide 13
  • 14. The National Lottery uses acomputerised information system.A sample ticket is shown here.Outputting information can bedone in several ways. Describeone method of output that may beused in the Lottery system. Questions adapted or extracted from SQA papers Slide 14
  • 15. The National Lottery uses acomputerised information system.A sample ticket is shown here.Outputting information can bedone in several ways. Describeone method of output that may beused in the Lottery system. Questions adapted or extracted from SQA papers Slide 15
  • 16. The National Lottery uses acomputerised information system.A sample ticket is shown here.Outputting information can bedone in several ways. Describeone method of output that may beused in the Lottery system.• Printed ticket issued to player• Selected numbers sent to file for inclusion in the draw• Selected numbers or charge displayed on screen at POS (point of sale) Questions adapted or extracted from SQA papers Slide 16
  • 17. The National Lottery uses acomputerised information system.A sample ticket is shown here.The computerised informationsystem used by the lotterycarries out a lot of processing.Describe one process that maybe carried out in the Lotterysystem. Questions adapted or extracted from SQA papers Slide 17
  • 18. The National Lottery uses acomputerised information system.A sample ticket is shown here.The computerised informationsystem used by the lotterycarries out a lot of processing.Describe one process that maybe carried out in the Lotterysystem.• Search stored tickets to find numbers matching winning• Numbers• Sort numbers selected into ascending order• (Count) total number of tickets sold• (Calculate) total prize fund• (Count) total number of winners• Pick winning numbers Questions adapted or extracted from SQA papers Slide 18
  • 19. Describe two implications tothe lottery of selling theirtickets online rather thanfrom a shop. Questions adapted or extracted from SQA papers Slide 19
  • 20. Describe two implications tothe lottery of selling theirtickets online rather thanfrom a shop.• Very large initial cost to establish online operation• Must ensure secure system for purchasing• May need to review staffing in shops if more business• Online• Potential of wider audience may lead to improved profitability Questions adapted or extracted from SQA papers Slide 20
  • 21. E-Herb sells natural medicines from its shopsaround the UK.They employ several knowledge workers.Describe the job of a “knowledge worker”. Questions adapted or extracted from SQA papers Slide 21
  • 22. E-Herb sells natural medicines from its shopsaround the UK.They employ several knowledge workers.Describe the job of a “knowledge worker”.• Someone who processes or analyses information. OR• Someone who adds value to existing information by adding new information to it Questions adapted or extracted from SQA papers Slide 22
  • 23. E-Herb sells natural medicines from its shops around theUK.At the end of each day, E-Herb uses an information systemto total the sales for that day and to save the results to thehard disk.State two functions of an information system that arebeing carried out in this example. Questions adapted or extracted from SQA papers Slide 23
  • 24. E-Herb sells natural medicines from its shops around theUK.At the end of each day, E-Herb uses an information systemto total the sales for that day and to save the results to thehard disk.State two functions of an information system that arebeing carried out in this example.• Processing information (1 mark)• Storing information (1 mark)• (Only these terms acceptable) Questions adapted or extracted from SQA papers Slide 24
  • 25. E-Herb employees are required to follownetiquette when using the computer system.State two rules according to “netiquette”. Questions adapted or extracted from SQA papers Slide 25
  • 26. E-Herb employees are required to follownetiquette when using the computer system.State two rules according to “netiquette”.• Don’t use language that would be offensive to others.• Don’t use all capital letters in e-mails which means shouting• No flaming• No spamming. Questions adapted or extracted from SQA papers Slide 26
  • 27. Explain what is meant by “Information IntellectualProperty Rights”. Questions adapted or extracted from SQA papers Slide 27
  • 28. Explain what is meant by “Information IntellectualProperty Rights”.• This legislation is designed to assign protection to original ideas. Questions adapted or extracted from SQA papers Slide 28
  • 29. E-Herb develops new natural medicines on aregular basis. An employee leaves the companyand decides to take away test results on some ofthe new medicines that E-Herb has developed.State one of the ethical implications of theemployee taking away this information and usingit at their new place of work. Questions adapted or extracted from SQA papers Slide 29
  • 30. E-Herb develops new natural medicines on aregular basis. An employee leaves the companyand decides to take away test results on some ofthe new medicines that E-Herb has developed.State one of the ethical implications of theemployee taking away this information and usingit at their new place of work.• Any one from:• Would infringe the other employer’s Information• Intellectual Property Rights• Gives company an unfair advantage• Breach of trust• Stealing with reasoning that it is unethicalDo not accept legal implications eg copyright. Questions adapted or extracted from SQA papers Slide 30
  • 31. Identify an item of data from the table. Questions adapted or extracted from SQA papers Slide 31
  • 32. Identify an item of data from the table.• Any example such as: INV ABN 12:42 Accept any single item apart from heading eg journey number Questions adapted or extracted from SQA papers Slide 32
  • 33. Identify an item of information from the table. Questions adapted or extracted from SQA papers Slide 33
  • 34. Identify an item of information from the table. Questions adapted or extracted from SQA papers Slide 34
  • 35. Identify an item of information from the table.• Any example such as: departure station – Inverness arrives – 16:41 changes – 0• Any correct (label + data) = 1 mark Questions adapted or extracted from SQA papers Slide 35
  • 36. State two formatting operations that have been carriedout on the first spreadsheet to produce the second. Questions adapted or extracted from SQA papers Slide 36
  • 37. State two formatting operations that have been carriedout on the first spreadsheet to produce the second.• Any TWO:• Change alignment to centre• Change heading to bold• Change column D to currency format. Questions adapted or extracted from SQA papers Slide 37
  • 38. Spreadsheet software can be used for keepingbusiness accounts.State one other suitable type of applicationsoftware for keeping business accounts. Questions adapted or extracted from SQA papers Slide 38
  • 39. Spreadsheet software can be used for keepingbusiness accounts.State one other suitable type of applicationsoftware for keeping business accounts.• Financial Database (Do not accept product names eg Microsoft Access) Questions adapted or extracted from SQA papers Slide 39
  • 40. Information systems and computer software areprotected by various laws.State the names of three laws that are relevant tocomputer systems. Questions adapted or extracted from SQA papers Slide 40
  • 41. Information systems and computer software areprotected by various laws.State the names of three laws that are relevant tocomputer systems.• The Data Protection Act• The Computer Misuse Act• The Copyright, Designs and Patents Act Questions adapted or extracted from SQA papers Slide 41
  • 42. The Radcliffe Hospital has created a newdatabase. According to The Data Protection Act:(a) Who is the data controller in this case?(b) Who are the data subjects?(c) What are two responsibilities that the datacontroller has according to the Act. Questions adapted or extracted from SQA papers Slide 42
  • 43. The Radcliffe Hospital has created a newdatabase. According to The Data Protection Act:(a) Who is the data controller in this case?(b) Who are the data subjects?(c) What are two responsibilities that the datacontroller has according to the Act.(a) The data controller is the Radcliffe Hospital (Always name the organisation NOT a person or job title)(b) The data subjects are the patients or people whose details are stored in the database(c) To keep data safe, to keep data up to date, to store data no longer than necessary, to ensure that data is relevant and not excessive (see notes for more details) adapted or extracted from SQA papers Questions Slide 43
  • 44. Sandy is creating a newsletter on healthy eating.He wants to use an image from the BBC websitein his newsletter.State what he must do before he can use theimage. Questions adapted or extracted from SQA papers Slide 44
  • 45. Sandy is creating a newsletter on healthy eating.He wants to use an image from the BBC websitein his newsletter.State what he must do before he can use theimage.• Ask the BBC for permission to use it. Questions adapted or extracted from SQA papers Slide 45
  • 46. Describe what is meant by the term data subjectwith reference to the Data Protection Act. Questions adapted or extracted from SQA papers Slide 46
  • 47. Describe what is meant by the term data subjectwith reference to the Data Protection Act.• A person who has their personal data stored by an organisation Questions adapted or extracted from SQA papers Slide 47
  • 48. Kincrath College of Further Education maintainsa pupil database. The manager, Mr Jones,updates the database.In terms of the Data Protection Act, who is thedata controller in this situation? Questions adapted or extracted from SQA papers Slide 48
  • 49. Kincrath College of Further Education maintainsa pupil database. The manager, Mr Jones,updates the database.In terms of the Data Protection Act, who is thedata controller in this situation?• Kincrath CollegeNOT Mr Jones!Remember: The data controller/user is the name of the organisation – not a person! Questions adapted or extracted from SQA papers Slide 49
  • 50. What must Kincrath College of Further educationdo before they can store personal dataaccording to the Data Protection Act? Questions adapted or extracted from SQA papers Slide 50
  • 51. What must Kincrath College of Further educationdo before they can store personal dataaccording to the Data Protection Act?• Notify the Information Commissioner• Register with the Data Protection Registrar• Get data subjects permissiononly this type of answer to be accepted for 1 mark. Questions adapted or extracted from SQA papers Slide 51
  • 52. A pupil at Kincrath College has hacked into thecollege computer system with the aim of alteringtheir marks.State the law that the pupil has broken. Questions adapted or extracted from SQA papers Slide 52
  • 53. A pupil at Kincrath College has hacked into thecollege computer system with the aim of alteringtheir marks.State the law that the pupil has broken.• Computer Misuse Act Questions adapted or extracted from SQA papers Slide 53
  • 54. (a) State a data object used in the spreadsheet. (b) State two formatting operations that have been used. Questions adapted or extracted from SQA papers Slide 54
  • 55. (a) State a data object used in the spreadsheet. (b) State two formatting operations that have been used.(a)cell, row or column (Remember a data object is something in a program that holds data)(b)Font on the title, currency in columns C and D. Questions adapted or extracted from SQA papers Slide 55
  • 56. State a data object that you would find in aspreadsheet. Questions adapted or extracted from SQA papers Slide 56
  • 57. State a data object that you would find in aspreadsheet.• Cell• Column• Row Questions adapted or extracted from SQA papers Slide 57
  • 58. Identify twoformattingoperations thatwere used in theletter shown here. Questions adapted or extracted from SQA papers Slide 58
  • 59. Identify twoformattingoperations thatwere used in theletter shown here.• Change style (to bold and italic) − only one mark for ‘style’• Right alignment of address• Change line length of paragraph /indent/fully justifiedDo not accept centred. Questions adapted or extracted from SQA papers Slide 59
  • 60. Describe what is meant by “online help”. Questions adapted or extracted from SQA papers Slide 60
  • 61. Describe what is meant by “online help”.• A feature built into the software that provides instructions on how to solve specific problemsAnswer must have both parts: mentioning it’s a feature built into the software AND that it provides assistance with how to solve specific problems Questions adapted or extracted from SQA papers Slide 61
  • 62. State the type of program that would be used tocreate an online shop. Questions adapted or extracted from SQA papers Slide 62
  • 63. State the type of program that would be used tocreate an online shop.• Web authoring Questions adapted or extracted from SQA papers Slide 63
  • 64. Bob needs to learn about a new graphicsprogram that he has never used before.State the feature of the program that would trainhim in how to use the new software. Questions adapted or extracted from SQA papers Slide 64
  • 65. Bob needs to learn about a new graphicsprogram that he has never used before.State the feature of the program that would trainhim in how to use the new software.• Online tutorial Questions adapted or extracted from SQA papers Slide 65
  • 66. State a software application that staff in acompany could use to send electronic messagesto each other. Questions adapted or extracted from SQA papers Slide 66
  • 67. State a software application that staff in acompany could use to send electronic messagesto each other.• E-mail (client)• Chat (client)• Instant messaging (but not Instant messenger or MSN)No specific names of programs are acceptable! Questions adapted or extracted from SQA papers Slide 67
  • 68. Name the type of software that would be used to:(a) Create a slideshow(b) Produce brochures Questions adapted or extracted from SQA papers Slide 68
  • 69. Name the type of software that would be used to:(a) Create a slideshow(b) Produce brochures(a) Presentation NOT PowerPoint(b) Publishing, desk-top publisher NOT Publisher Questions adapted or extracted from SQA papers Slide 69
  • 70. A student uses a DVD encyclopaedia to researchthe solar system.What type of application software is a DVDencyclopaedia? Questions adapted or extracted from SQA papers Slide 70
  • 71. A student uses a DVD encyclopaedia to researchthe solar system.What type of application software is a DVDencyclopaedia?• Reference – only acceptable answer Questions adapted or extracted from SQA papers Slide 71
  • 72. State two methods for gathering dataelectronically. Questions adapted or extracted from SQA papers Slide 72
  • 73. State two methods for gathering dataelectronically.• Any two: – Barcode, scanner, magnetic ink characters, magnetic strip, chip and pin Questions adapted or extracted from SQA papers Slide 73
  • 74. Data can be output from an information system ina variety of ways. Apart from printed output,state two other types of output. Questions adapted or extracted from SQA papers Slide 74
  • 75. Data can be output from an information system ina variety of ways. Apart from printed output,state two other types of output.• File• Screen Questions adapted or extracted from SQA papers Slide 75
  • 76. A company is designing new offices for itsemployees. Describe one area of health andsafety that the company should consider. Questions adapted or extracted from SQA papers Slide 76
  • 77. A company is designing new offices for itsemployees. Describe one area of health andsafety that the company should consider.• Seating should be height and back adjustable• Lighting should be reflected to reduce glare• Precautions should be taken to prevent Repetitive Strain Injury (RSI)• Regular eye tests and breaks from using the computer should be given to reduce the possibility of eye strain Questions adapted or extracted from SQA papers Slide 77
  • 78. Describe two costs involved in setting up acomputerised information system.• Any two from• Initial costs – hardware, software, installation of system (networking/hardware, etc)• Training staff to use new system• Employing new specialist staff Questions adapted or extracted from SQA papers Slide 78
  • 79. Describe two costs involved in setting up acomputerised information system. Questions adapted or extracted from SQA papers Slide 79
  • 80. Various strategies are used to maintain andprotect information systems. Explain why acompany would want to use a security strategy. Questions adapted or extracted from SQA papers Slide 80
  • 81. Various strategies are used to maintain andprotect information systems. Explain why acompany would want to use a security strategy.• • To ensure that the company’s important operational data is not lost or damaged by computer failure or viruses• To ensure data is not accessed by unauthorised employees (hackers) or competitors(1 mark each, max 2 marks) Questions adapted or extracted from SQA papers Slide 81
  • 82. State two reasons why a company may need tohave a network strategy. Questions adapted or extracted from SQA papers Slide 82
  • 83. State two reasons why a company may need tohave a network strategy.• To plan how to set up the network (1 mark)• To manage its distribution of data effectively (1 mark) Questions adapted or extracted from SQA papers Slide 83
  • 84. Apart from a network strategy, explain two otherstrategies that companies should have in placeto protect their information systems. Questions adapted or extracted from SQA papers Slide 84
  • 85. Apart from a network strategy, explain two otherstrategies that companies should have in placeto protect their information systems.• You must EXPLAIN two, not just state the names of them!Backup: To plan how to back and restore lost dataSecurity: To protect a system from hacking and virusesSoftware: To identify the software that’s needed and be able to evaluate and support itUpgrade: To future-proof the organisation by planning which hardware and software to buy Questions adapted or extracted from SQA papers Slide 85
  • 86. Describe one advantage of having a “centraliseddatabase” in an organisation instead of separatecopies stored on different computers. Questions adapted or extracted from SQA papers Slide 86
  • 87. Describe one advantage of having a “centraliseddatabase” in an organisation instead of separatecopies stored on different computers.• Easier to organise, edit, update (less data duplication, better data integrity)• Easier to back-up the data• Improved productivity and efficiency of business Questions adapted or extracted from SQA papers Slide 87
  • 88. Explain two advantages and two disadvantagesof selling online instead of using a shop. Questions adapted or extracted from SQA papers Slide 88
  • 89. Explain two advantages and two disadvantagesof selling online instead of using a shop.• Advantages: You will reach more customers/have more business; you will save the expense of more employees and shop rental• Disadvantages: You may have more returns, you will not meet your customers, you will have to have a secure website Questions adapted or extracted from SQA papers Slide 89
  • 90. Firestones Bookshop decides to close their HighStreet shops and only sell from a website.(a) State one economic implication of this toemployees.(b) State one economic implication of this to theemployer. Questions adapted or extracted from SQA papers Slide 90
  • 91. Firestones Bookshop decides to close their HighStreet shops and only sell from a website.(a) State one economic implication of this toemployees.(b) State one economic implication of this to theemployer. Questions adapted or extracted from SQA papers Slide 91
  • 92. Firestones Bookshop decides to close their HighStreet shops and only sell from a website.(a) State one economic implication of this toemployees.(b) State one economic implication of this to theemployer.(a)Employees could lose jobs.(b)The company could save money on shop and staff expenses OR reach more customers and increase profits. Questions adapted or extracted from SQA papers Slide 92
  • 93. What is meant by being “information poor” andwhat is a disadvantage of being informationpoor? Questions adapted or extracted from SQA papers Slide 93
  • 94. What is meant by being “information poor” andwhat is a disadvantage of being informationpoor?• You must answer both parts of the question:• Information poor means that you do not have access to the internet.• A disadvantage is any one of these: that you have limited access to up to date information, cannot shop online, may find it harder to locate jobs, may reduce educational opportunities. Questions adapted or extracted from SQA papers Slide 94
  • 95. Angelique is a cosmetics chemist who has a newjob at the cosmetics firm, Blush.She has brought the formula for a lip gloss fromher old employer to use at Blush.State one of the ethical implications of Blushusing these test results. Questions adapted or extracted from SQA papers Slide 95
  • 96. Angelique is a cosmetics chemist who has a newjob at the cosmetics firm, Blush.She has brought the formula for a lip gloss fromher old employer to use at Blush.State one of the ethical implications of Blushusing these test results.• Any one from:• • Would infringe the other employer’s Information• Intellectual Property Rights• • Gives company an unfair advantage• • Breach of trust• • Stealing with reasoning that it is unethical• • Do not accept legal implications eg copyright. Questions adapted or extracted from SQA papers Slide 96
  • 97. State the name of the act that gives protection tooriginal ideas. Questions adapted or extracted from SQA papers Slide 97
  • 98. State the name of the act that gives protection tooriginal ideas.• Information Intellectual Property Rights Questions adapted or extracted from SQA papers Slide 98
  • 99. Well done on your revision!Now, make sure you repeat any slides with questions you got wrong. Remember: Working through SQA pastpapers is the best way to prepare for your exam! Questions adapted or extracted from SQA papers 99

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