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Microsoft OneNote in SharePoint
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Microsoft OneNote in SharePoint

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  • 1. Microsoft OneNote in SharePoint
  • 2. What is OneNote• Microsoft OneNote (formerly called Microsoft Office OneNote) is a computer program for free-form information gathering and multi-user collaboration. It can gather users notes (handwritten or typed), drawings, screen clippings, and audio commentaries and share them with other users of Microsoft OneNote over the Internet.• Wikipedia: http://en.wikipedia.org/wiki/Onenote• History: – OneNote 2003 – OneNote 2007 – OneNote 2010
  • 3. OneNote is what Willis wasTalkin’ bout…
  • 4. What is it really• The Coolest tool in the Office 2010 suite (and gasp! It is in every Office version – student to business to professional)• Killer app for note-taking (particularly IT Professionals, Students and those that have to accumulate and sift/manage lots of disparate data)• When collaborating with others, it is a kick ass WhiteBoard application as well• Image and Audio OCR in a snap• A great place to create drafts if you are an avid blogger• Great on a Microsoft Tablet (no, I don’t mean the iPad). I mean the Windows kind, with a stylus
  • 5. Mobility Options• MobileNoter (sync with OneNote on your Desktop) – iPhone, iPad and Android – Can sync with SharePoint, because the sync happens with your desktop• OneNote for Mobile (from Microsoft) – Only synchronizes with Windows Live Skydrive or Dropbox; boo/hiss – iPhone, Android and Windows 7 Phone • pretty late to the party though… – Free for first 500 notes, paid version thereafter
  • 6. Mobility Options• MobileNoter (sync with OneNote on your Desktop) – iPhone, iPad and Android – Can sync with SharePoint, because the sync happens with your desktop• OneNote for Mobile (from Microsoft) – Only synchronizes with Windows Live Skydrive or Dropbox; boo/hiss – iPhone, Android and Windows 7 Phone • pretty late to the party though… – Free for first 500 notes, paid version thereafter
  • 7. Mobility Options Mobilenoter Desktop Sync Tool OneNote for Mobile MobileNoter
  • 8. OneNote vs. EverNote• OneNote is FAR more rich in overall features if you are a Windows User• However, EverNote is a great platform if you want to access your notes on any device, anywhere – but it sure ain’t OneNote… – OneNote needs competition though and I’m hoping the two continue to push each other… among the other masses of note takersI use both, though I use OneNote far more… and I’m hoping Microsoft comes tothe table soon with a better mobile option, specifically support for synching withSharePoint.
  • 9. That’s cool but you’re aSharePoint Guy. Why would aSharePoint guy care?
  • 10. Introduction to OneNote Functionality• Uh. Just show me Dude… – Creating a Notebook – Tour – Search text, images (what!), audio (howdedodat?) – Email Pages – Print to OneNote – Task to Outlook – Templates – get ‘em and make ‘em – Password protected sections – Screenshots – Website/Source references• And then rub SharePoint into it… – Search – Sharing – Office Web Apps (OWA) – note, files in 2010 format (but you can convert back if needed) – Save to Blog (Word -> Blog)
  • 11. Show Me the Money! – Some Cool Features1) Sections of the Notebook 5) Tags (can sync with Outlook calendar, just like your2) Notebooks notebook can auto-sync up to SharePoint)3) Screen cap 6) Pages inside this section4) OCR’d Text from screen cap (also works with audio from microphone) Note: Passwords can be added to parts of shared books!
  • 12. Summary and some tips• OneNote is AwesomeSauce. Get to know it. That is all.• Now What (tips) – Use it and try to remember to use it. Put it in your startup group. I forget to use it somehow… I can’t explain why that is… – Share OneNote through SharePoint so you can search, share/collaborate and its getting backed up – Light up your IT team with it – seriously, there are no excuses for IT folks to not be using this – Draft your blogs in OneNote. Polish and publish