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After School Club

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  • 1. Penllergaer Primary School After School Club Introduction My project for Application of Number is going to be about the ‘After School Club’ that is run within my workplace. The club offers a variety of activities e.g. cooking, art and crafts, board games, outdoor and indoor games (dodge ball, football, badminton and table tennis). The activities are planned to suit children from the ages 4-11. I would like to analyse the attendances, income and arrears of the club. To see if there are any trends in attendance and to check how the club manages their income and expenditures. To start this project I need to collect resources about the After School Club and research online other schools within the City and County of Swansea. When I was researching other schools in the area I was surprised to find that about 12 schools out of around 60 have a paid After School Club. They all had after school activities that covered the curriculum e.g. Football, Chess, Eco club and Drama. These were all free but only ran for an hour. Our ‘After School Club’ paid facility is available 5 days a week, from 3.20 5.20pm. This is flexible and reasonably priced, and designed to support parents that find managing work commitments and school pickups difficult. It is used by parents, who having taken career breaks whilst children have been at pre-school age, return to work. In addition, with the downturn in the economy, many parents have had to return to work to meet the rising costs of everyday life-a decision they would not have made in a more positive economic climate. The After School Club is a cheap and reliable answer for their child care needs. Research into the benefits of After School Club The information I researched for the benefits of After School Club had some good points. One of the main benefits in an After School Club was it helped the children to boost self esteem, self confidence and to socialise. This was due to being around adults and other peers that they want come across during the school day. The older children would become mentors for the younger children and build new friendships. Supporting them with learning to play games indoors and out, teaching them how to play board games maybe they haven’t had the opportunity to play in school or at home. With this opportunity, the club helps them to develop a talent, skill and other interests. 1
  • 2. Children are in a supervised, comfortable environment with parents feeling happier that their children are not going home to an empty house due to them being in work. The benefit of a teacher led after school club is giving the child a different learning experience, also safe environment to relax and socialise with children from other age groups. This can help children to achieve goals that they maybe not able to reach during in class. Methods of analysis For the project, I will research into the difference of a month in 2012 attendance to 2013, the average of each child’s attendance of each week for the month, any children in arrears and total money that is owed. I will also research what age groups attend After School Club the highest. The calculations I will be using is averages and percentages to work out each child and year group attendance. Addition and subtraction for money paid, arrears and staff pay. The staff pay will vary due to the increase and decrease of children attending the After School Club. There are always 4 members of staff rota for each evening with 1 member of staff on stand-by due to the club being run as 8:1 ratio. This works well due to the time cut off is at 2.30, so if need be we always have another staff member to work. 2012 - Week ending 4th May 35 30 25 Y5/6 20 Y3/4 15 Y1/2 10 REC 5 0 Count of Monday Count of Tuesday Count of Wednesday Count of Thursday Count of Friday 2
  • 3. 2013 - Week ending 3rd May 40 35 30 25 Y5/6 20 Y3/4 15 Y1/2 10 REC 5 0 Count of Monday Count of Tuesday Count of Wednesday Count of Thursday Count of Friday A stack column chart was used to show the year group attendances over the week. This is a good chart to use as it is simple to understand and great way to indicate other data. Also it takes less time to read through making it easier to understand the daily total categories of year group. When comparing the weekly attendance of the children that went to After School Club in May 2012 to May 2013, it is noticeable that there is a higher attendance overall in 2013 than 2012. This could be due to more parents returning to work because of economic necessity due to the rising cost of living in the past year. Reception and Year 1/2 have a higher average attendance than other year groups. There are many possible reasons for this: children in Reception and Year 1 can’t attend the teacher run After School Clubs until they reach Year 2, so the After School Club is the only school based facility available for parents for child care at the end of the school day; the After School Club is cheaper than local crèches; and, older children (especially in Year 6) are more likely to be allowed to go home, and/or looked after by older siblings whilst parents are still at work. When Year 3,4,5,6 are compared there isn’t much of a change from 2012 to 2013. There is a slight decrease in Y5/6 in 2013 which could be because the school sent out a disclaimer to parents giving permission for their children to walk home from school. As already mentioned, they are also more likely to be looked after by older siblings at home (if they have any). 3
  • 4. It is very noticeable the difference and increase in attendance of Reception children between 2012-2013. There were 36 in 2013 and only 10 in 2012. When working out the percentage by hand it was an increase of 260% in Reception children from 2012-2013. Comparing 2012 and 2013 attendance 40 38 35 30 30 25 32 26 26 25 23 27 24 20 2012 19 2013 15 10 5 0 Monday Tuesday Wednesday Thursday Friday A line chart was used to show the ‘Comparing Attendance’ between 2012-2013 as it is good for showing visually the trends of data over different intervals of time. When comparing the attendance of the children in May 2012 to May 2013 the line is noticeably different. From Monday to Friday in 2012 the line averages is relatively flat, whilst in May 2013 the line clearly peeks on a Tuesday and then steeply drops down. This shows that in 2012 attendance is relatively stable through the week, at about 25 children per night on average. It peeks on a Wednesday night (30 children) when there were no teacher run after school clubs. In 2013 the peek is on Tuesday (38 children), and then clearly numbers reduce. This is harder to account for. There are more children using the facility in 2013, and it is possible that these new parents the club are involved in working part time or having shift work, whilst in 2012 a greater proportion of the parents worked full time and had a more regular working pattern. 4
  • 5. The benefits of comparing the attendance of children in 2012/2013 by using a graph, is how noticeable the attendance line on a Monday 2012 has similar attendance of children on Monday 2013. As on the Tuesday 2013 the attendance line peeks at 38 children attending compared to the line dropping to 26 in 2012. The other days of the week the attendance line has stayed similar as the children attendance in 2012 and 2013 haven’t changed a major amount. For both years, Friday has the smallest attendance. On Friday 2013 there are 19 children compared to 25 attending in 2012. I decided to work out the average number of times a week a child attends, however when I include all children in my calculation I was confused because the result was 0 for the median and mode! I did not think this was very useful data so I then realised that many of the children on the list might hardly ever attend, for example some might only attend a handful of times a year which was then skewing the average. So I decided to only include regular attendees in this calculation. When calculated by hand the average of children that regularly attended week ending 4th May 2012 and the 3rd May 2013 the difference wasn’t a great amount. I used mean, median and mode methods to calculate the difference. Average attendance per Week ending 4th May Week ending 3rd May child per week 2012 2013 Mean 2.4 2.5 2 rounded down 3 rounded up Median 2 2 Mode 2 1 The mean was rounded off to the number which on average for weeks ending 4th May 2012 and 3rd May 2013 a child attended the club at the least twice that week. Club Payments When researching the data of credit/ arrears of 2012/2013 the After School Club was in the red. When you look at the amounts that some parents pay up front, compared to what is in arrears, the parents paying the large amounts are what keep the club from staying about even. 5
  • 6. Table for 2012 Name Sibling rate Year Monday Tuesday Wednesday Thursday Friday Attendance per week Amount Owing from week Received Y1/2 1 £5.00 Child 2 Y5/6 0 £0.00 £0.00 Y1/2 0 £0.00 £0.00 Child 4 Y3/4 0 £0.00 £0.00 Child 5 Y3/4 0 £0.00 £0.00 Child 6 Y5/6 0 £0.00 -£5.00 Child 7 Y1/2 Y £15.00 Y1/2 0 £0.00 £0.00 Child 9 Y5/6 0 £0.00 £0.00 Child 10 Y1/2 2 £10.00 Child 11 Y5/6 0 £0.00 £0.00 Y1/2 0 £0.00 £0.00 £5.00 -£25.00 Child 12 Y Y Child 13 1 REC 1 1 Y5/6 Child 14 1 £10.00 £70.00 £0.00 1 1 1 2 £10.00 -£10.00 REC 0 £0.00 £0.00 Child 16 Y5/6 0 £0.00 £0.00 Child 17 Y1/2 £20.00 £0.00 Child 18 Y5/6 0 £0.00 £0.00 Child 19 Y3/4 0 £0.00 £0.00 Child 20 Y3/4 1 1 2 £10.00 £10.00 £0.00 Y1/2 1 1 2 £8.00 £8.00 £0.00 Child 15 Child 21 Y Y 1 1 1 1 1 4 -£20.00 £85.00 £0.00 3 Child 8 1 -£5.00 £5.00 Balance Child 1 Child 3 1 Credit/ Arrears £20.00 Child 22 Y3/4 0 £0.00 £0.00 Child 23 Y3/4 0 £0.00 £0.00 Y1/2 0 £0.00 £0.00 Child 24 Y 6
  • 7. Name Sibling rate Year Monday Tuesday Wednesday Thursday Friday Attendance per week Credit/ Arrears Amount Owing from week Received Balance Child 25 Y1/2 0 Child 26 Y3/4 0 Child 27 Y3/4 0 Child 28 Y5/6 0 £0.00 £0.00 Child 29 Y5/6 0 £0.00 £0.00 Child 30 Y5/6 0 £0.00 £0.00 Y3/4 0 £0.00 £0.00 Child 32 Y3/4 0 £0.00 £0.00 Child 33 Y5/6 0 £0.00 £0.00 Child 34 Y5/6 0 £0.00 £0.00 0 £0.00 £0.00 Child 31 Y £0.00 £0.00 -£4.00 £0.00 -£4.00 -£10.00 £0.00 £10.00 £0.00 Child 35 Y Y1/2 Child 36 Y REC 1 1 -£4.00 £4.00 -£8.00 Y1/2 1 1 -£5.00 £5.00 -£10.00 Child 37 Child 38 Y Y1/2 0 £0.00 £0.00 Child 39 Y REC 0 £0.00 £0.00 Child 40 Y5/6 0 £0.00 £0.00 Child 41 Y5/6 0 £0.00 £0.00 Y3/4 0 £0.00 £0.00 Child 42 Y Child 43 Child 44 Y3/4 Y 1 1 1 3 £10.00 £15.00 £15.00 £10.00 REC 1 1 2 £8.00 -£8.00 Child 45 Y1/2 1 1 2 £10.00 -£10.00 Child 46 Y1/2 1 2 £10.00 Child 47 Y5/6 0 £0.00 Child 48 Y5/6 4 £20.00 1 1 1 1 1 £10.00 £0.00 £0.00 £20.00 £0.00 7
  • 8. Name Sibling rate Child 49 Child 50 Year Monday Tuesday Wednesday Thursday Friday Attendance per week Y1/2 0 Amount Owing from week Received £0.00 Balance £0.00 Y1/2 1 1 2 -£8.00 £8.00 £16.00 £0.00 Child 51 Y3/4 1 1 2 -£10.00 £10.00 £20.00 £0.00 Child 52 Y1/2 1 4 £10.00 £20.00 £5.00 -£5.00 Child 53 Y1/2 1 £15.00 £5.00 £20.00 £30.00 Child 54 Y Credit/ Arrears 1 1 1 Y1/2 0 £0.00 £0.00 Child 55 Y3/4 0 £0.00 £0.00 Child 56 Y1/2 2 £10.00 Y1/2 0 £0.00 £0.00 Child 58 Y5/6 0 £0.00 £0.00 Child 59 Y3/4 Child 60 Y5/6 1 1 Child 61 Y5/6 1 Y3/4 1 Child 57 Child 62 Y 1 Y Y Child 63 Child 64 1 1 £0.00 2 -£20.00 £10.00 -£30.00 1 1 4 -£15.00 £20.00 -£35.00 1 1 1 1 5 1 1 1 1 5 £25.00 £4.00 £25.00 £0.00 £20.00 £16.00 £0.00 0 REC £10.00 1 Y3/4 Y 1 1 1 £0.00 £4.00 £0.00 £0.00 £14.00 £10.00 Child 65 Y5/6 0 £0.00 Child 66 Y3/4 0 -£60.00 £0.00 Child 67 Y5/6 0 -£19.00 £0.00 -£19.00 £20.00 -£40.00 Child 68 Y Y3/4 0 £0.00 £0.00 Child 69 Y Y5/6 0 £0.00 £0.00 Child 70 Y5/6 0 £0.00 £0.00 Child 71 Y5/6 1 Y1/2 1 Child 72 Y 1 1 2 -£5.00 £10.00 £15.00 £0.00 1 3 -£4.00 £12.00 £16.00 £0.00 8
  • 9. Name Sibling rate Year Child 73 Y1/2 Child 75 Child 76 Tuesday Wednesday Y3/4 Child 74 Monday Thursday Friday Attendance per week Amount Owing from week Received Balance 1 £5.00 £5.00 £0.00 5 £25.00 £25.00 £0.00 Y3/4 0 £0.00 £0.00 Y3/4 0 £0.00 £0.00 Y1/2 0 £0.00 £0.00 Child 78 Y3/4 0 £0.00 -£59.00 Child 79 Y5/6 0 £0.00 £0.00 Child 80 Y3/4 Child 81 PMLD 0 £0.00 £0.00 Child 82 Y1/2 0 £0.00 £0.00 Y3/4 0 £0.00 £0.00 Y5/6 0 £0.00 £0.00 Y1/2 0 £0.00 £0.00 Y3/4 0 £0.00 £0.00 Child 77 Child 83 Y Y Child 84 Child 85 Y Child 86 Child 87 Y 1 Credit/ Arrears 1 1 1 1 1 1 1 1 3 -£59.00 £20.00 £15.00 £20.00 £25.00 Y1/2 1 1 £4.00 -£4.00 Child 88 Y1/2 1 1 £5.00 -£5.00 Child 89 Y3/4 0 £0.00 £0.00 Child 90 Y5/6 Child 91 Y1/2 Child 92 Y5/6 1 £5.00 £5.00 5 £25.00 £25.00 £0.00 1 1 3 £15.00 £30.00 £15.00 Y1/2 0 £0.00 £0.00 Child 94 Y3/4 0 £0.00 £0.00 Child 95 Y3/4 0 £0.00 £0.00 Child 96 Y1/2 0 £0.00 £0.00 1 1 £5.00 1 Y 1 £5.00 1 Child 93 1 1 9
  • 10. Name Sibling rate Year Child 97 Y1/2 Tuesday Wednesday Thursday Friday Attendance per week Y3/4 Child 98 Monday Child 99 Received Balance Child 100 £0.00 £5.00 £0.00 1 £5.00 £5.00 £0.00 Y1/2 0 £0.00 £0.00 0 £0.00 £0.00 0 £0.00 £0.00 1 £4.00 £0.00 £0.00 £0.00 -£80.00 Child 101 Y Y1/2 Child 102 Y REC 1 1 Child 103 Y3/4 0 Child 104 Y1/2 0 Child 105 Y1/2 Child 106 -£5.00 Amount Owing from week Y5/6 Y 0 Credit/ Arrears £20.00 Y5/6 0 £0.00 £0.00 Child 107 Y1/2 0 £0.00 £0.00 Child 108 Y3/4 0 £0.00 £0.00 Child 109 Y5/6 0 £0.00 £0.00 Child 110 Y3/4 3 £15.00 Child 111 Y1/2 0 £0.00 £0.00 Child 112 Y1/2 £20.00 £0.00 Child 113 Y5/6 0 £0.00 £0.00 Y3/4 0 £0.00 £0.00 Y Child 115 Child 116 1 1 1 1 1 1 1 1 1 1 4 £20.00 £20.00 £0.00 4 Child 114 1 -£80.00 £4.00 £15.00 £0.00 £0.00 Y1/2 Y 1 1 2 £10.00 £10.00 £0.00 REC 1 1 2 £8.00 £8.00 £0.00 0 £0.00 1 £5.00 Child 117 Y5/6 Child 118 Y1/2 1 £0.00 £5.00 £0.00 Child 119 Y Y5/6 0 £0.00 £0.00 Child 120 Y Y3/4 0 £0.00 £0.00 10
  • 11. Name Sibling rate Year Monday Tuesday Wednesday 1 1 Thursday Friday 1 Attendance per week 1 4 Credit/ Arrears -£10.00 Amount Owing from week Received Balance Child 121 Y3/4 Child 122 Y5/6 1 Child 123 Y3/4 1 Child 124 Y3/4 0 £0.00 £0.00 Child 125 Y5/6 0 £0.00 £0.00 Child 126 Y1/2 0 £0.00 £0.00 Child 127 Y3/4 0 £0.00 £0.00 Child 128 Y5/6 1 1 2 £5.00 £10.00 £10.00 £5.00 1 1 2 £4.00 £8.00 £10.00 £6.00 1 2 -£10.00 -£30.00 £5.00 1 £20.00 -£5.00 £10.00 £10.00 -£10.00 Child 129 Y Y1/2 Child 130 Y REC 1 1 -£4.00 £4.00 £10.00 £2.00 Child 131 Y5/6 1 1 -£5.00 £5.00 £10.00 £0.00 Child 132 Y1/2 2 -£5.00 £10.00 £15.00 £0.00 Child 133 Y5/6 0 £0.00 £0.00 Y1/2 0 £0.00 £0.00 Y3/4 0 £0.00 £0.00 Y1/2 0 £0.00 £0.00 Child 134 Y Child 135 Child 136 Y Child 137 Y3/4 Child 138 1 Y3/4 Child 139 Y Y3/4 Child 140 Y5/6 1 1 1 1 5 £4.00 £25.00 £25.00 1 1 1 1 £20.00 £0.00 £0.00 -£60.00 -£50.00 Y3/4 0 -£4.00 £0.00 Child 143 Y5/6 0 Child 144 Y5/6 0 £0.00 £20.00 £10.00 Y 1 1 5 0 1 £0.00 2 Child 142 £4.00 0 Y3/4 Child 141 1 1 £4.00 £0.00 £0.00 £0.00 -£94.00 £0.00 £0.00 -£94.00 11
  • 12. Name Sibling rate Year Child 145 Y Y5/6 0 £0.00 £0.00 Y5/6 0 £0.00 £0.00 Child 146 Monday Tuesday Daily Attendance 23 Average weekly attendance Wednesday 30 Friday 26 Attendance per week 25 Credit/ Arrears Amount Owing from week Received Balance 26 Average 26 Thursday 130 -£11.06 £4.26 £15.02 -£2.56 12
  • 13. Expenditures of 2012/2013 in After School Club After School Club Expenditure Sep-12 Oct-12 Nov-12 £180.00 £160.00 £140.00 £120.00 £100.00 £80.00 £60.00 £40.00 £20.00 £0.00 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Aug-13 Jul-13 Jun-13 May-13 Apr-13 Mar-13 Feb-13 Jan-13 Dec-12 Nov-12 Oct-12 Sep-12 Jun-13 Jul-13 Aug-13 From the 2012/2013 expenditure records I created a chart to illustrate the monthly expenses. I originally used a a pie chart to show this information but needed to change the pie chart to a bar graph as it was easier to understand and more effective. When you look at the chart you can clearly see that in December a high amount of money was spent. This was due to the Christmas party we have for all the children that have attended the club. September and May are quite similar in amounts. The reason for September as it is the beginning of the school year which we would stock up on dry food e.g. noodles, pasta, tins of beans and tuna etc. Whereas in May I am not sure the reason of a high amount, I could look at the expenditures of May 2011 and next year to compare to see if it is a pattern or just a one off. Conclusion When this project was being researched the main topic was analysing the difference between the week in May 2012 compared to the same week in May 2013. There wasn’t much of a difference in the weeks. This club cannot afford non payment from parents as the club is not allowed to go into the red. Consequently, there is a system that has to be followed for non payment. The first step is that a letter is sent home with the child, making the parent/guardian aware of how much is owed. If this does not prompt payment or a response, then a second letter is sent, but this one is handed to the parent/guardian personally. If no payment or response is still forthcoming, the final step is that the child is not allowed to attend the After School Club until 13
  • 14. the balance is paid. Exceptions can be made to this policy for one off situations, such as where there are child protection issues. After School attendance can also be affected by whether teacher led After School Clubs are running. If one is cancelled, then attendance can rise for a particular evening. The data collected is only limited for the purpose of the project, but a larger data set would identify specific trends and causes of attendance changes. This information could be used by managers to define strategies to improve attendance and collect timely payments. Sources How school clubs aim to extend children's education | Education | theguardian.com Keeping Your Child Safe: The Benefits of After-School Programs FamilyEducation Oxford Active: Benefits of After School Clubs Guide to Out of School Clubs Street Corner Dreams' Statistics Swansea Edunet - Swansea's Learning Portal Home - Trallwn Primary School - Swansea Edunet After School Club - St David's R C Primary School - Swansea Edunet Plasmarl After School Club - Plasmarl Primary School - Swansea Edunet After School Club - Llanrhidian Primary School - Swansea Edunet Home - Gowerton Primary - Swansea Edunet After School Club - Cwmrhydyceirw Primary School - Swansea Edunet AFTER SCHOOL CLUB - Crwys Primary School - Swansea Edunet Home - Cila Primary School - Swansea Edunet After School Club - Cadle Primary School - Swansea Edunet 14

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