Penllergaer Primary School
After School Club
My project for Application of Number is going to be about the ‘After School
Club’ that is run within my workplace. The club offers a variety of activities e.g.
cooking, art and crafts, board games, outdoor and indoor games (dodge ball,
football, badminton and table tennis). The activities are planned to suit children
from the ages 4-11.
I would like to analyse the attendances, income and arrears of the club. To see
if there are any trends in attendance and to check how the club manages their
income and expenditures.
To start this project I need to collect resources about the After School Club
and research online other schools within the City and County of Swansea. When
I was researching other schools in the area I was surprised to find that about
12 schools out of around 60 have a paid After School Club. They all had after
school activities that covered the curriculum e.g. Football, Chess, Eco club and
Drama. These were all free but only ran for an hour.
Our ‘After School Club’ paid facility is available 5 days a week, from 3.20 5.20pm. This is flexible and reasonably priced, and designed to support parents
that find managing work commitments and school pickups difficult. It is used by
parents, who having taken career breaks whilst children have been at pre-school
age, return to work. In addition, with the downturn in the economy, many
parents have had to return to work to meet the rising costs of everyday life-a
decision they would not have made in a more positive economic climate. The
After School Club is a cheap and reliable answer for their child care needs.
Research into the benefits of After School Club
The information I researched for the benefits of After School Club had some
good points. One of the main benefits in an After School Club was it helped the
children to boost self esteem, self confidence and to socialise. This was due to
being around adults and other peers that they want come across during the
school day. The older children would become mentors for the younger children
and build new friendships. Supporting them with learning to play games indoors
and out, teaching them how to play board games maybe they haven’t had the
opportunity to play in school or at home. With this opportunity, the club helps
them to develop a talent, skill and other interests.
Children are in a supervised, comfortable environment with parents feeling
happier that their children are not going home to an empty house due to them
being in work.
The benefit of a teacher led after school club is giving the child a different
learning experience, also safe environment to relax and socialise with children
from other age groups. This can help children to achieve goals that they maybe
not able to reach during in class.
Methods of analysis
For the project, I will research into the difference of a month in 2012
attendance to 2013, the average of each child’s attendance of each week for
the month, any children in arrears and total money that is owed. I will also
research what age groups attend After School Club the highest.
The calculations I will be using is averages and percentages to work out each
child and year group attendance. Addition and subtraction for money paid,
arrears and staff pay.
The staff pay will vary due to the increase and decrease of children attending
the After School Club. There are always 4 members of staff rota for each
evening with 1 member of staff on stand-by due to the club being run as 8:1
ratio. This works well due to the time cut off is at 2.30, so if need be we always
have another staff member to work.
2012 - Week ending 4th May
Count of Friday
2013 - Week ending 3rd May
Count of Friday
A stack column chart was used to show the year group attendances over the
week. This is a good chart to use as it is simple to understand and great way to
indicate other data. Also it takes less time to read through making it easier to
understand the daily total categories of year group.
When comparing the weekly attendance of the children that went to After
School Club in May 2012 to May 2013, it is noticeable that there is a higher
attendance overall in 2013 than 2012. This could be due to more parents
returning to work because of economic necessity due to the rising cost of living
in the past year.
Reception and Year 1/2 have a higher average attendance than other year
groups. There are many possible reasons for this: children in Reception and Year
1 can’t attend the teacher run After School Clubs until they reach Year 2, so
the After School Club is the only school based facility available for parents for
child care at the end of the school day; the After School Club is cheaper than
local crèches; and, older children (especially in Year 6) are more likely to be
allowed to go home, and/or looked after by older siblings whilst parents are still
When Year 3,4,5,6 are compared there isn’t much of a change from 2012 to
2013. There is a slight decrease in Y5/6 in 2013 which could be because the
school sent out a disclaimer to parents giving permission for their children to
walk home from school. As already mentioned, they are also more likely to be
looked after by older siblings at home (if they have any).
It is very noticeable the difference and increase in attendance of Reception
children between 2012-2013. There were 36 in 2013 and only 10 in 2012. When
working out the percentage by hand it was an increase of 260% in Reception
children from 2012-2013.
Comparing 2012 and 2013 attendance
A line chart was used to show the ‘Comparing Attendance’ between 2012-2013
as it is good for showing visually the trends of data over different intervals of
When comparing the attendance of the children in May 2012 to May 2013 the
line is noticeably different. From Monday to Friday in 2012 the line averages is
relatively flat, whilst in May 2013 the line clearly peeks on a Tuesday and then
steeply drops down.
This shows that in 2012 attendance is relatively stable through the week, at
about 25 children per night on average. It peeks on a Wednesday night (30
children) when there were no teacher run after school clubs. In 2013 the peek
is on Tuesday (38 children), and then clearly numbers reduce. This is harder to
account for. There are more children using the facility in 2013, and it is possible
that these new parents the club are involved in working part time or having shift
work, whilst in 2012 a greater proportion of the parents worked full time and
had a more regular working pattern.
The benefits of comparing the attendance of children in 2012/2013 by using a
graph, is how noticeable the attendance line on a Monday 2012 has similar
attendance of children on Monday 2013. As on the Tuesday 2013 the attendance
line peeks at 38 children attending compared to the line dropping to 26 in 2012.
The other days of the week the attendance line has stayed similar as the
children attendance in 2012 and 2013 haven’t changed a major amount. For both
years, Friday has the smallest attendance. On Friday 2013 there are 19 children
compared to 25 attending in 2012.
I decided to work out the average number of times a week a child attends,
however when I include all children in my calculation I was confused because the
result was 0 for the median and mode! I did not think this was very useful data
so I then realised that many of the children on the list might hardly ever
attend, for example some might only attend a handful of times a year which was
then skewing the average. So I decided to only include regular attendees in this
calculation. When calculated by hand the average of children that regularly
attended week ending 4th May 2012 and the 3rd May 2013 the difference wasn’t
a great amount. I used mean, median and mode methods to calculate the
Average attendance per Week ending 4th May Week ending 3rd May
child per week
2 rounded down
3 rounded up
The mean was rounded off to the number which on average for weeks ending 4th
May 2012 and 3rd May 2013 a child attended the club at the least twice that
When researching the data of credit/ arrears of 2012/2013 the After School
Club was in the red. When you look at the amounts that some parents pay up
front, compared to what is in arrears, the parents paying the large amounts are
what keep the club from staying about even.
Expenditures of 2012/2013 in After School Club
After School Club Expenditure
From the 2012/2013 expenditure records I created a chart to illustrate
the monthly expenses. I originally used a a pie chart to show this information
but needed to change the pie chart to a bar graph as it was easier to
understand and more effective.
When you look at the chart you can clearly see that in December a high amount
of money was spent. This was due to the Christmas party we have for all the
children that have attended the club. September and May are quite similar in
amounts. The reason for September as it is the beginning of the school year
which we would stock up on dry food e.g. noodles, pasta, tins of beans and tuna
etc. Whereas in May I am not sure the reason of a high amount, I could look at
the expenditures of May 2011 and next year to compare to see if it is a pattern
or just a one off.
When this project was being researched the main topic was analysing the
difference between the week in May 2012 compared to the same week in May
2013. There wasn’t much of a difference in the weeks.
This club cannot afford non payment from parents as the club is not allowed to
go into the red. Consequently, there is a system that has to be followed for non
payment. The first step is that a letter is sent home with the child, making the
parent/guardian aware of how much is owed. If this does not prompt payment or
a response, then a second letter is sent, but this one is handed to the
parent/guardian personally. If no payment or response is still forthcoming, the
final step is that the child is not allowed to attend the After School Club until
the balance is paid. Exceptions can be made to this policy for one off situations,
such as where there are child protection issues.
After School attendance can also be affected by whether teacher led After
School Clubs are running. If one is cancelled, then attendance can rise for a
The data collected is only limited for the purpose of the project, but a larger
data set would identify specific trends and causes of attendance changes. This
information could be used by managers to define strategies to improve
attendance and collect timely payments.
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