Text – Fonts, Size, Color
Bulleted & Numbered Lists
The easiest way to enter text in a PowerPoint:
Type in the text placeholders that appear in each slide.
Click on the Start button. Choose All Programs from the
Drop-Down list. Now, choose Microsoft Office from the
list then pick PowerPoint.
Click on the Design tab and choose a theme from the
On the first slide type some text in the title box & type
some text in the subtitle box.
Go back to the Home tab and click New Slide in the Slides
Add text in the title box on the new slide & then type
some text where it says “click to add text.”
Dig in & choose new fonts on a slide-by-slide basis
If you’ve already typed text, select it and then go to the
Home tab. Choose a font from the drop-down list of
Fonts in the Font group. You can also choose a font from
the Mini Toolbar.
Select new theme fonts for your presentation
Theme fonts are combinations of fonts that designers of
PowerPoint themes deem appropriate for the theme
you’re working in.
To change theme fonts, go to the Design tab, click Fonts
in the Themes group, and select a new font combination
from the drop-down list.
In the PowerPoint Presentation that your currently
have open, select the text in the title box of the first
On the Home tab in the Font group, select a new Font
from the Font drop-down list. This will change the
Do the above steps for the subtitle box.
Go to the next slide.
On this slide, select the text in the title box and go to
the Design Tab.
In the Themes group, click on Fonts and select a new
In the text box on the same slide, select the text and
change the Font theme to the same as the one in the
Tips for Font Size:
For someone in the back row of an audience, PowerPoint
text should be no smaller than 28 points.
Test your font size:
View your presentation in Slide Show View & stand 5 feet
from your screen. Can you read the text?
Font Size Drop-Down List
Open this list & choose a point size. To choose a
point size that isn’t on the list, click in the Font
Size text box, type a point size, and press Enter.
Font Dialog Box
Click on the Font group button to open the Font dialog
box. Then either choose a point size from the Size drop-
down list or enter a point size in the Size test box & click
Increase Font Size & Decrease Font Size
These are buttons you can use to decrease or
increase the font.
Using the PowerPoint Presentation that you have
open, select the text and change the font size on the
title box of the 1st slide and the title box of the 2nd slide
to 40 pts.
In the subtitle box on the 1st slide and the text box on
the 2nd slide, select the text & change the font size to
Put your Presentation in Slide Show view & stand 5
feet from your computer screen. Can you see the text?
If you can’t, adjust the text boxes as needed.
Dark backgrounds should have light text & light
backgrounds have dark text.
Selecting text & using the Mini-Toolbar
Three Ways, Cont:
Selecting the text & using the drop-down list in the Font
group of the Home tab.
Selecting text & opening the Font dialog box.
Using the PowerPoint that you have open, change all
Title boxes to a different color. (A light color if a dark
background, a dark color if a light background.)
On the Insert tab in the Text group, select text box.
Your cursor will now look like an upside-down “t.”
To the draw a text box, hold the left-side of your mouse
down and move the mouse from the upper left to lower
Moving the Text Box
Select the text box so that you no longer see a dotted line
but a solid line.
Hold down the left-side of the mouse and move the text
box to its new location.
In your open presentation, go to the Home tab and click
on the bottom part of the New Slide button in the Slides
Choose Blank from the drop-down list.
Click on the Insert tab and click the Text Box button in
the Text group.
Draw a Text Box some where on the slide.
Type some text into the text box.
Format the text to your liking.
Creating a Bulleted List
Click the Bullets button in the Paragraph group on the
Creating a Numbered List
Click the Numbering button in the Paragraph group on
the Home tab.
Choosing a Style:
Click the downward pointing arrow next to the
Select the Number/Bullet style you want
Color & Size
Click the downward pointing arrow next to the
Choose Bullets & Numbers from the drop-down list
To change the size, use the Size: drop-down list. The
bullet will be a percentage of the size of your text.
To change the color, use the color drop-down list.
In your open presentation, go to the Home tab & click on
the top part of the New Slide button in the Slides group.
In the Title Box, type: Grocery List.
In the Text Box, type five (5) different groceries.
A bulleted list will automatically be created.
Select the entire list and then click the numbering button.
Your grocery list is now a numbered rather than bulleted
Close your presentation. Do not save.
The Next class is Tuesday, February 26 at 11AM.
We will discuss transitions & animations, sound, and
video in PowerPoint Presentations.
Weverka, P. (2006). Office 2007 All-in-One Desk
Reference for Dummies. Hoboken, N.J. : Wiley.