Open Access policies in Developing and Transition Countries Iryna Kuchma, eIFL Open Access program manager, eIFL.net Presented at the Science and Technology Libraries Section "Open Access to Science and Technology Research Worldwide: Strategies and Best Practices" 25 August, 75 th IFLA World Conference, Milan, Italy

eIFL.net

4 0 00 libraries in 46 countries

eIFL Open Access (OA)

OA policies and mandates

Helicopter flight by phault http :// www . flickr . com / photos / pjh /171451412/

National policies UA Since January 2007 Ukraine has a law: proposed mandate for open access to publicly funded research more than 150 Ukrainian University librarians endorsed OA to knowledge statement

Since January 2007 Ukraine has a law:

proposed mandate for open access

to publicly funded research

more than 150 Ukrainian University librarians endorsed OA to knowledge statement

National policies UA 2 Vernadsky National Library of Ukraine http://dspace.nbuv.gov.ua:8080/dspace/ OAI-PMH: http://dspace.nbuv.gov.ua:8080/dspace-oai/request Software: DSpace

Vernadsky National Library

of Ukraine

http://dspace.nbuv.gov.ua:8080/dspace/

OAI-PMH:

http://dspace.nbuv.gov.ua:8080/dspace-oai/request

Software: DSpace

National policies LT a new Lithuanian law on science requires online access for publicly-funded research Lithuanian Academic Libraries Network was recognised as one the most active players in the field of OA in Lithuania (by CREST members and observers )

a new Lithuanian law on science

requires online access

for publicly-funded research

Lithuanian Academic Libraries Network

was recognised as one the most active players in the field of OA in Lithuania

(by CREST members and observers )

University Associations EU & SA European University Association : “Universities should develop institutional policies and strategies that foster the availability of their quality-controlled research results for the broadest possible range of users, maximising their visibility, accessibility and scientific impact . The basic approach …should be the creation of an institutional repository or participation in a shared repository… http://www. eua .be/ fileadmin /user_upload/files/Policy_Positions/Recommendations_Open_Access_adopted_by_the_EUA_Council_on_26th_of_March_2008_final. pdf

European University Association : “Universities should develop institutional policies and strategies that foster the availability of their quality-controlled research results for the broadest possible range of users, maximising their visibility, accessibility

and scientific impact .

The basic approach …should be

the creation of an institutional repository or participation in a shared repository…

http://www. eua .be/ fileadmin /user_upload/files/Policy_Positions/Recommendations_Open_Access_adopted_by_the_EUA_Council_on_26th_of_March_2008_final. pdf

Universities HK, BY, RU, UA Hong Kong Universities proposed OA policy for publicly-funded research all have OA repositories

Hong Kong Universities proposed OA policy for publicly-funded research

all have OA repositories

University policies RU & UA

University mandates UA

University mandates UA 2 The open access policy adopted by Ternopil State Ivan Pul'uj Technical University (TSTU) mandates that all published journal articles and conference papers be deposited in Electronic Archive of TSTU (ELARTU) if there are no legal objections by publishers

The open access policy

adopted by

Ternopil State Ivan Pul'uj Technical University (TSTU)

mandates that all published journal articles

and conference papers

be deposited in Electronic Archive of TSTU (ELARTU)

if there are no legal objections by publishers

University mandates UA 3 ELARTU also encourages and fully supports self-archiving of other research output produced by scientists and students of the university as well as other members of the scientific community

ELARTU also encourages

and fully supports

self-archiving of other research output

produced by scientists and students

of the university

as well as other members

of the scientific community

University mandates SA

University mandates SA 2 To assist the University of Pretoria in providing open access to scholarly articles resulting from research done at the University, supported by public funding , staff and students are required to: -- submit peer-reviewed postprints + the metadata of their articles to UPSpace , the University’s institutional repository, AND -- give the University permission to make the content freely available and to take necessary steps to preserve files in perpetuity .

To assist the University of Pretoria

in providing open access to scholarly articles

resulting from research done at the University, supported by public funding ,

staff and students are required to:

-- submit peer-reviewed postprints + the metadata

of their articles to UPSpace , the University’s institutional repository, AND

-- give the University permission to make the content freely available and to take necessary steps to preserve files in perpetuity .

University mandates SA 3 Postprints are to be submitted immediately upon acceptance for publication . Access to the full text of articles will be subject to publisher permissions . Access will not be provided if permission is in doubt or not available. In such cases, an abstract will be made available for external internet searches to achieve maximum research visibility. Access to the full text will be suppressed for a period if such an embargo is prescribed by the publisher/ funder.

Postprints are to be submitted immediately

upon acceptance for publication .

Access to the full text of articles will be subject to publisher permissions .

Access will not be provided

if permission is in doubt or not available.

In such cases, an abstract will be made available

for external internet searches

to achieve maximum research visibility.

Access to the full text will be suppressed for a period

if such an embargo is prescribed by the publisher/ funder.

University mandates SA 4 The University of Pretoria strongly recommends that transfer of copyright be avoided . Researchers are encouraged to negotiate copyright terms with publishers when the publisher does not allow archiving, reuse and sharing. This can be done by adding the official UP author addendum to a publishing contract .

The University of Pretoria

strongly recommends

that transfer of copyright be avoided .

Researchers are encouraged to negotiate copyright terms with publishers when the publisher does not allow archiving, reuse and sharing.

This can be done by adding the official UP author addendum to a publishing contract .

University mandates SA 5 The University of Pretoria encourages its authors to publish their research articles in open access journals that are accredited.

The University of Pretoria

encourages its authors

to publish their research articles

in open access journals that are accredited.

Research organisations SA The Academy of Science of South Africa adopted an OA business model for the journals

The Academy of Science of South Africa

adopted an OA business model for the journals

Research organisations RU Central Economics and Mathematics Institute of Russian Academy of Sciences: All researchers are mandated to immediately deposit their papers/articles in the institutional Open Archive. http://www. cemi . rssi . ru / rus /news/ initiat -eng. htm http://www. cemi . rssi . ru / rus /news/ initiat - rus . htm

Central Economics and Mathematics Institute of Russian Academy of Sciences:

All researchers are mandated to immediately deposit their papers/articles in the institutional Open Archive.

http://www. cemi . rssi . ru / rus /news/ initiat -eng. htm

http://www. cemi . rssi . ru / rus /news/ initiat - rus . htm

Why OA? Opening up the outputs of the institution to the world Maximizing the visibility and impact of these outputs Showcasing the quality of the research in the institution

Opening up the outputs

of the institution to the world

Maximizing the visibility and impact

of these outputs

Showcasing the quality of the research

in the institution

Why OA? Collecting and curating the digital outputs of the institution Managing and measuring research and teaching activities Providing a workspace for work-in-progress and for collaborative and large-scale projects

Collecting and curating

the digital outputs of the institution

Managing and measuring

research and teaching activities

Providing a workspace for work-in-progress

and for collaborative and large-scale projects

Why OA? Enabling and encouraging interdisciplinary approaches to research Facilitating the development and sharing of digital teaching materials and aids Supporting student endeavours , providing access to theses and dissertations and a location for the development of e-portfolios

Enabling and encouraging

interdisciplinary approaches to research

Facilitating the development and sharing

of digital teaching materials and aids

Supporting student endeavours ,

providing access to theses and dissertations

and a location for the development of e-portfolios

Why OA? Institutional and national level research assessment and research management , bringing together research expertise across the institution and country Information rich collaboration , effective decision-making and successful research activity Improved governmental policy and public health care outcomes

Institutional and national level

research assessment and research management , bringing together research expertise

across the institution and country

Information rich collaboration ,

effective decision-making

and successful research activity

Improved governmental policy

and public health care outcomes

Why OA mandates? (thank you Arthur Sale!) Academics are busy and self-archiving (about 5 minutes on average) is a last on the “to-do” list. Long experience has shown that however strong the persuasion, voluntary deposits seldom exceed 20% of a university’s total publications. Mandates work! ( Sale, AHJ (2009) Academic Participation. In: Gaining the momentun: Open Access and advancement of science and research, 14 May 2009, CSIR, Pretoria, South Africa. (Unpublished) : http :// eprints . utas . edu . au /8693/ )

(thank you Arthur Sale!)

Academics are busy and self-archiving

(about 5 minutes on average)

is a last on the “to-do” list.

Long experience has shown that however strong

the persuasion, voluntary deposits seldom exceed 20% of a university’s total publications.

Mandates work!

( Sale, AHJ (2009) Academic Participation. In: Gaining the momentun: Open Access and advancement of science and research, 14 May 2009, CSIR, Pretoria, South Africa. (Unpublished) : http :// eprints . utas . edu . au /8693/ )

Where are the libraries? Academic and research libraries set up and maintain OA repositories and help researchers and students to self-archive , become partners in open access publishing , help to create open educational resources , promote open access and help to shape open access policies .

Academic and research libraries

set up and maintain OA repositories

and help researchers and students

to self-archive ,

become partners in open access publishing ,

help to create open educational resources , promote open access

and help to shape open access policies .

Key success factors Involve key stakeholders : provosts, faculty governance and the general counsel’s office, a cademic staff ( supporters and champions!), library staff, technical and other support staff

Involve key stakeholders :

provosts,

faculty governance

and the general counsel’s office,

a cademic staff ( supporters and champions!),

library staff,

technical and other support staff

Key success factors 2 Communicate and show your support to the faculty : build awareness (seminars, discussions, presentations) and obtain the feedback to determine the faculty support Be ready to assist the faculty in complying with the policy and to work with the publishers

Communicate

and show your support to the faculty :

build awareness (seminars, discussions, presentations) and obtain the feedback

to determine the faculty support

Be ready to assist the faculty

in complying with the policy

and to work with the publishers

Key success factors 3 Fit the repository to the institution wide intellectual property rights policy and scholarly communications policy, departmental digital stores of publications and an information management strategy

Fit the repository

to the institution wide

intellectual property rights policy

and scholarly communications policy,

departmental digital stores of publications

and an information management strategy

Key success factors 4 Generate statistics and management reports from your institutional repository, collect usage and item download statistics

Generate statistics

and management reports

from your institutional repository,

collect usage

and item download statistics

http://www.openaccessweek.org/

Thank you ! Questions ? Iryna Kuchma iryna.kuchma[at]eifl.net; www. eifl .net The presentation is licensed with Creative Commons Attribution 3.0 License