Email Archiving ROI. Two Simple Reasons to Archive Your Email Data Now.


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Email Archiving ROI. Two Simple Reasons to Archive Your Email Data Now.

  1. 1. Email Archiving ROI. Two Simple Reasons to Archive Your Email Data Now. August 19, 2010 INFORMATION MANAGEMENT
  2. 2. Featured Speakers Brian Babineau Senior Analyst, Enterprise Strategy Group Enterprise Strategy Group Martin Tuip Product Marketing Manager, Iron Mountain Iron Mountain Jim Harrington Technical Consultant Iron Mountain
  3. 3. The Goal of This Webcast is to: Help you avoid high costs and risks associated with the growing volumes of email data, by implementing the right email management and archiving solution for your organization.
  4. 4. Agenda Choosing Between On-Premise and SaaS (Cloud) Offerings The Archiving ROI Email Archiving Trends & Demand Drivers Choosing the Right Vendor Questions and Answers
  5. 7. Iron Mountain’s Email Management and Archiving Solutions On-Premise Cloud NearPoint™ <ul><ul><li>Archiving, recovery, and eDiscovery of email, PSTs, files, SharePoint </li></ul></ul>Total Email Management Suite <ul><ul><li>Email management (archiving, continuity, security, policy management) </li></ul></ul><ul><ul><li>Hosted in Iron Mountain’s secure data centers </li></ul></ul>Powered by Mimecast®
  6. 8. Total Email Management Suite
  7. 9. Data Center 2 Copy 1 Copy 2 Copy 3 Data Center 1 Internal Messages: POP3S: Deleted from journal mailbox once received External Messages: SMTP (via TLS) IT Admin (All Archive) Total Email Management Suite Total Email Management Suite Role-based Access for Search and Access to Archive, Administration Total Email Management Suite Services for Exchange (optional) ENABLES: Folder-based Replication and Retention, Message Stubbing End User (Individual Archive) Legal/Records Manager (All Archive) Total Email Management Suite Services for Outlook (optional) End User (MS Outlook or OWA) ENABLES: Automatic Failover in Continuity Mode, Search and Access Archive To/From Internet Personal Portal Admin Console Microsoft Exchange
  8. 11. Email Archiving - 6 Directional Questions: 1 2 3 4 5 6 Yes. Consider Cloud No Consider On-Premise Are you planning to move the mailbox to the cloud within the next 2 years? Do you have operational capacity to manage the archive in house? Are you planning to fund the archive project via OPEX or CAPEX? Are you concerned with data growth because disposition policies are not enforced in your company? Do you want to learn about advanced anti-virus and anti-spam features? Do you have a future need to archive files or sharepoint? Yes Consider On-Premise If CAPEX Consider On-Premise Yes Consider Cloud Yes Consider Cloud Yes or Possibly Consider On-Premise No Consider Cloud If OPEX Consider Cloud No or Uncertain Consider On-Premise No Consider On-Premise No Consider Cloud
  9. 12. Iron Mountain’s NearPoint - (On-Premise) If You… <ul><li>Prefer to own perpetual licenses to manage and archive emails in-house. </li></ul><ul><li>Are looking for client-based app that provides fine-grained control of eDiscovery work functionality, such as advanced workflow, case management tagging, and the ability to search a subset of mailbox. </li></ul><ul><li>Are concerned with privacy and security of shared resources in the cloud, as well as migrating data to and from the cloud. </li></ul>
  10. 13. Iron Mountain’s Total Email Management Suite - (Cloud) <ul><li>OPEX </li></ul>If You… <ul><li>Are concerned with capital costs and prefer to fund the archiving project via OPEX. </li></ul><ul><li>Prefer to lease (subscription) the archiving infrastructure and pay-per-use, on a monthly basis. </li></ul><ul><li>Are looking for Web-based integrated email archiving with continuity, security (e.g. anti-virus, anti-spam), and folder level search and legal-hold eDiscovery functionality. </li></ul>
  11. 14. If You Require … <ul><li>Email platform support for: </li></ul><ul><ul><li>Microsoft Exchange/Outlook </li></ul></ul><ul><ul><li>Instant Messaging capture through FaceTime </li></ul></ul><ul><li>When the customer requires email platform support for: </li></ul><ul><ul><li>Microsoft Exchange/Outlook </li></ul></ul><ul><ul><li>IBM Lotus Domino/Notes </li></ul></ul><ul><ul><li>Instant Messaging capture through FaceTime </li></ul></ul>NearPoint Total Email Management Suite
  12. 18. Choosing the Right Email Archiving Vendor <ul><li>What to Take Into Consideration: </li></ul><ul><li>Return on Investment (ROI) </li></ul><ul><li>Scalability - (Current & future needs) </li></ul><ul><li>Ease of Deployment and Management </li></ul><ul><li>Roadmap Direction </li></ul><ul><li>SLA / Customer Service </li></ul><ul><li>Trust Factor - (This is particularly important for cloud deployments) </li></ul><ul><li>Viability - (Size matters) </li></ul><ul><li>Expertise - (Retention Policy, eDiscovery, Records & Information Management) </li></ul>
  13. 19. In Today’s Webcast, We’ve Addressed: How you can avoid the increased costs and risks associated with email growth by choosing the right email archiving solution How you can develop a return on investment case for email archiving When to choose an on-premise or cloud email archiving solution
  14. 20. Iron Mountain The Information Management Company <ul><li>Offer comprehensive services to reduce the risks and costs of information </li></ul><ul><ul><li>Archiving & eDiscovery </li></ul></ul><ul><ul><li>Data Protection and Recovery </li></ul></ul><ul><ul><li>Records Management </li></ul></ul><ul><ul><li>Information Destruction </li></ul></ul><ul><li>Managing physical and digital information </li></ul><ul><li>60 years of domain expertise embedded in our people, processes and technology </li></ul><ul><li>Traded on NYSE:IRM and part of S&P 500 </li></ul><ul><ul><li>#644 on the Fortune 1000 list </li></ul></ul><ul><ul><li>2009 Revenues: $3.01 Billion </li></ul></ul><ul><li>140,000+ corporate clients </li></ul><ul><ul><li>95% of Fortune 1000 </li></ul></ul><ul><ul><li>35+ countries on 5 continents </li></ul></ul>
  15. 21. Thank you! For More Information: [email_address]