How to make a good presentation (improved)


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How to make a good presentation (improved)

  1. 1. How to Make a Good Presentation By Irina Koksharova
  2. 2. Introduction <ul><li>It is vitally important to be able to communicate your thoughts and ideas effectively, using a variety of tools and media. You will need to develop and use this skill throughout your years in university; when you attend job interviews and especially when you start working in the big wide world. </li></ul>
  3. 3. Pros and cons of an outline <ul><li>There are various opinions on whether a presentation should have an outline or not: </li></ul><ul><li>Some believe that an outline is not necessary, as the presentation is a rather short event to be outlined. On the other hand, the outline is beneficial for both the presenter and the audience because of the following reasons. </li></ul>
  4. 4. Pros and cons of an outlne <ul><li>Presenter: </li></ul><ul><li>Helps logically arrange ideas both while preparing the presentation and making it </li></ul><ul><li>Audience: </li></ul><ul><li>Makes the structure of the presentation more transparent and logical </li></ul><ul><li>Facilitates the perception of the presentation </li></ul>
  5. 5. Outline <ul><li>Where to start? </li></ul><ul><li>Preparations </li></ul><ul><li>Parts of a presentation </li></ul><ul><li>Attention </li></ul><ul><li>Practical tips </li></ul><ul><li>Conclusion </li></ul><ul><li>References </li></ul>
  6. 6. Where to start? <ul><li>The material of your presentation should be concise, to the point and tell an interesting story. </li></ul><ul><li>Choose an interesting and initiating topic: </li></ul><ul><li>If you are not thrilled about the topic why should others be? </li></ul><ul><li>Who? – the presentation target group </li></ul><ul><li>What? – the essence of the presentation </li></ul><ul><li>Why? – the aim of the presentation </li></ul><ul><li>How? – the method of research used </li></ul><ul><li>So what? – the outcomes of the research </li></ul>
  7. 7. Preparing <ul><li>Background research </li></ul><ul><li>Information selection – it is crucial to keep in mind the fact that the presentation is perceived auditory and thus, not all the data from your research can be included there </li></ul><ul><li>Information organisation – the main requirement is that the presentation is logically structured, to a certain extent creates a suspence and tells a fascinating story </li></ul><ul><li>Deciding on the equipement </li></ul>
  8. 8. Parts of a presentation <ul><li>Title </li></ul><ul><li>Outline </li></ul><ul><li>Introduction </li></ul><ul><li>Main body: background, methods, results, analysis, etc. </li></ul><ul><li>Conclusions </li></ul><ul><li>References </li></ul>
  9. 9. Attention <ul><li>Who are you addressing? – it is essential to keep in mind the target audience for the presentation, their background knowledge, interests, etc. </li></ul><ul><li>Audience attention curve – it has been scinetifically proven that the attention of the audience is at its tops only at the very beginning and the very end of the presentation and is dramatically low in between (see the next slide for illustration) </li></ul><ul><li>Techniques to wake up the audience: </li></ul><ul><li>- questions </li></ul><ul><li>- variation of activities </li></ul><ul><li>- logical transparent structure </li></ul><ul><li>- visuals </li></ul>
  11. 11. Practical information: <ul><li>Number of slides: equals the number of minutes (excluding the title, outline, reference, “thank you” slides, as well as the pictures and graphs you are not planning to substentially comment on) </li></ul><ul><li>It is important to calculate the length of the video and audion files you intend to include into the presentation. </li></ul><ul><li>The most common length of a presentation is approximately 20 min – thus, the number of slides should rarely exceed 25. </li></ul>
  12. 12. Practical information: <ul><li>Font size: 32 (44 - headlines) </li></ul><ul><li>Font style: Arial, Times New Roman </li></ul><ul><li>Background: contrastive </li></ul><ul><li>Not too much text on the slide </li></ul><ul><li>Handouts – you may include important references, complicated graphs and tables, as well as long quotations into a handout </li></ul><ul><li>Small cards for the presenter - it is advisable to write only key phrases on the card but not the whole text of a presentation. </li></ul>
  13. 13. Things to remember - Preparation <ul><li>spelling and grammar </li></ul><ul><li>equipment </li></ul><ul><li>alternative modes of saving </li></ul>
  14. 14. Things to remember - Presentation <ul><li>Light – there should be enough light in the room to prevent people from “falling asleep” </li></ul><ul><li>Posture – standing throughout the presentation gives the presenter more power over the audience and enhances hir or her self-confidence </li></ul><ul><li>Eye-contact – addressing the audience and maintaining the eye-contact improves the general impression of the presentation </li></ul>
  15. 15. Things to remember - Presentation <ul><li>Body language: </li></ul><ul><li>- folded hands – defensive posture, negative signals </li></ul><ul><li>- open hands and smile – friendliness, positive signals </li></ul><ul><li>Tone of voice – the audience should not make an effort to hear the presenter </li></ul><ul><li>NO READING! – reading the text of the presentation makes it really difficult to follow as the pauses are not long enough, the tone of voice is monotonous, the eye-contact – minimal, and, therefore, the presentation is boring </li></ul>
  16. 16. Conclusions <ul><li>Success is directly related to the time and effort spent on preparation, knowledge of the subject, and self- confidence! </li></ul><ul><li>GOOD LUCK! </li></ul>
  17. 17. References <ul><li>N/A. 1999. “Communication Skills - making oral presentations” Available at http:// . Last accessed April 2007 </li></ul><ul><li>N/A. 1998-2006. “Presentation Tips for Public Speaking” Available at . Last accessed April 2007 </li></ul>
  18. 18. THANK YOU FOR YOUR ATTENTION! Now answer the questions below