Presenter :Akhtar Zeb Department : Civil Section: (A) Semester: 2nd Registration no: 3322 Roll no: (06) Subject: Communication & presentation skills UET PESHAWER
The following points I am going to discuss : 1) Introduction to presentation 2) Stages of presentation 3) Things necessary for presentation 4) Presenting a good presentation 5) Use of presentation in Practical life
1) Presentation It is the combination of ideas, thinkingsKept in a person’s mind which he expresses through oral speech, written form or using multimedia advance options.
2)Stages of presentation(Written): The 3 stages of creating presentation:1) Planning: Gathering of mind’s idea2) Writing: Giving shape to idea’s3) Completing: Fulfilling every doubt in people’s mind about that idea
3)Things necessary for presentation:1. Purpose of presentation2. Know (analyze) your audience & occasion3. Point out clearly main idea4. Research for presentation5. Organize your collected information6. Visual aids for presentation(If possible)7. Rehearse (Practice) the Presentation8. Short range Talks9. Recognize your errors from good presenter
1.Purpose of presentation Motivation: This include changing audience behavior from wrong to right sense.(inform) To Persuade: (Maketting,Business strategy). It is the gaining of willing acceptance.e.g:Using Advertisement. Entertainment: Occasions like promotion parties,anniversaries,retirement etc.The speaking genre is humorous.
2.Know(analyze)your audience & occasion:a) This include number of people in or outside the organization.b) Analyze gender and age group of audience.c) Consider: religious,political,proffesion,region customs of people in mind.d) Guess the audience level of study.
e)Audience general attitude towards topic.f) Predicting Mood of audience.g) Impressive information for people.h) Anticipate possible objectives and questions from people.i)Consider the occasion and react accordingly.
3)Point out clearly main idea Mention and focus clearly on topic related idea’s. It helps in summing of your discussions. It helps to know your audience what your were saying. It makes the presentation more attractive.
4.Research for presentation Research is important for the presenter to improve the presentation skills because it provide background knowledge. The presenter can present better answer to the audience questions.
5.Organize your collected information1) Order of presentation is very important for better understanding.2) Gives good impression of a presenter in the particular field.3) Order less presentation provide misconception regarding the topic.
6.Visual aids for presentation(If possible) Consider the complex topic that cannot be presented orally without extra detail provided. In such cases use figures,picture,charts etc related to the topic. It not only helps to understand but also create good within the same organization.
7.Rehearse (Practice) the Presentation Rehearsals are important because: 1)Presenter become more comfortable with the presentation material. 2) Presenter can revise where necessary. At least three rehearsals are necessary.
8.Short range Talks As the attention span decreases during the longer presentation, therefore: A presenter should limit his presentation from 1 to 10 minutes short presentations. For longer statements time range limit 10 minutes to 1 hour. Within organization time range from 20 to 30 minutes.
9.Recognize your errors from good presenter The better way of knowing your presentation is presenting it before a well trained person in that particular field. This not only identify your errors in selecting main idea’s in the topic but also your errors in style of your presentation.
4) Presenting a good presentationA. Presenter Appearance: Presenter should be well dressed, proper haircut, polished shoes.B. Presenter greeting:A presenter knowing the time will greet the audience. e.g. Welcome, Good morning etc.
C. Presenter Voice: polished shoes. Presenter should work hard on clear understanding of his voice for audience.D.Presenter speech speed: A presenter should work on speech thoroughly so that he may be able equally space his words which can better understood.E. Using a ppt presntation: 1)Greeting slide if possible, proper time management of slides ,slide no, background , text color , last slide presenter information.
5)Use of presentation in Practical life1. A good presenter is never deceived by a good speech.2. A good presenter is able to predict the words of another presenter.3.A good presenter always the goals and objectives through his speech.4. A good presenter always informs people from being deceived from good speech of another person who is harmful for them.