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Staffworks presentation at UM …

Staffworks presentation at UM
May 17, 2011
Ross School of Business

Published in: Education

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  • Demo (take the survey-student-faculty)1. Student-yes to all2. Student-no to all or a single questionFacultyDownload responses demo(full and singles)
  • Explain the challenges with printingRich text formatting needed for the resumesFile uploads for the resumes (alternative)Unfortunately, transcripts must be sent by mail because some schools don’t allow electronic accessStudents don’t follow the prescribed formatting guides
  • Transcript

    • 1. Using Qualtrics for Student applications
      Irene Knokh, MA, M.Ed, Center for Professional Development and Education
      University of Michigan Hospital
    • 2. Student applications: 2009-2011
      Program Background
      Brief Program Description
      Program Team members
      Program Stakeholders
      Program website
    • 3. Applications: Challenges
      Sheer increase in applications
      All information was received by email
      Incomplete application contents in different places
      Need to streamline the tracking of all information (name, email, school)
    • 4. Applications: Challenges
      Inefficient manual data entry (schools, names, emails, degrees, grad dates)
      Ineligible students applied anyway
      The team was manually “weeding out” completely ineligible students
      Faculty references didn’t like Word forms
      Faculty were sending information by fax
    • 5. Student applications: 2009-2011
    • 6. Student Nurse Extern Program Website
      Program website
      Frequently updated for students’ reference
    • 7. Student Nurse Extern Website
      Links to the student and faculty forms were included on the site in 2010
      Clearly defined requirements before starting the application
    • 8. Why Qualtrics?
      User friendly application design and collaboration set up
      User friendly form for faculty and students
      Easy to track applicants and faculty
      Excellent customer service support from Qualtrics- weekly sessions to test everything
      Big picture (students and faculty)
    • 9. Applicants: Michigan Schools
      Top Schools:
      University of Michigan
      Eastern Michigan
      Michigan State
    • 10. Out of State Applications
      Mostly single digits from Out of State Schools
    • 11. Program Finalists-2011
    • 12. Qualtrics Extern Application-what went well
      Streamlined applications process
      Easy online survey form to complete for faculty and students
      No missing responses from students
      Students and faculty received auto confirmations of submissions
      Clearly ineligible students were “weeded out”
    • 13. QualtricsExtern Application-what went well
      Changes: Qualtrics Application forms 2010
      Faculty quickly complete the form 3-5 minutes max)
      Collaborative access to the application for viewing, downloading and printing
      Easy to find students/faculty by name, email, faculty’s name
    • 14. Qualtrics: Program use overview-demo
      Survey-user’s view
      Survey-designer’s view
      Using Qualtrics for other programneeds
    • 15. What’s new next year: lessons learned
      Student Checklist as a confirmation of submission:
      Did you do the following:
      Check that both of your faculty letters are submitted
      Faculty form link on the checklist
    • 16. What’s new next year: lessons learned
      Combine the essay and the professional statement
      Offer a file upload option for the resume as well as the transcript
      Ask Qualtrics whether a RTF (Rich Text Format) option is available for pasting formatted text
    • 17. Thank you!What about you?How do you think you will use Qualtrics?