IPL Collection Development Using Hypatia


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Screenshots show how collection development works using IPL's Hypatia system, as well as a tour of the Collections area and wiki in the IPL's Learning Community.

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IPL Collection Development Using Hypatia

  1. 1. IPL Collection Development Using Hypatia http://www.ipl.org
  2. 2. http://www.ipl.org <ul><li>Subject-organized collection of tens of thousands of authoritative web links </li></ul><ul><li>Some very special exhibits & resources </li></ul><ul><li>E-mail reference service </li></ul><ul><li>Educational and research laboratory for LIS education </li></ul>What is the IPL?
  3. 3. http://www.ipl.org <ul><li>A MySQL database storing most of the IPL’s URLs and their metadata </li></ul><ul><li>Subject headings are the physical and intellectual organizers </li></ul><ul><li>When a user clicks through the Subject Collection or searches the collection </li></ul><ul><ul><li>in-house software dynamically generates URLs </li></ul></ul><ul><ul><li>Perl/Mod_perl/Mason used </li></ul></ul>Hypatia
  4. 4. <ul><li>The database (DB) stores URLs and metadata describing them </li></ul><ul><li>Web interface allows multiple users to edit records in the DB </li></ul><ul><li>Most links in the IPL are stored in this DB </li></ul><ul><li>Runs on PERL and Mason </li></ul><ul><li>Dynamically generates link information when a user clicks through the Subject Collection or searches the collection </li></ul>How Hypatia Works
  5. 5. Hypatia <ul><li>http://hypatia.ipl.org </li></ul><ul><li>Hosted by Drexel University </li></ul><ul><li>Guest account: </li></ul><ul><ul><li>Username: guest </li></ul></ul><ul><ul><li>Password: guest </li></ul></ul>
  6. 6. Hypatia Search
  7. 7. <ul><li>Multiple ways for searching for records </li></ul><ul><ul><li>Enter a keyword in the “Search for” box </li></ul></ul><ul><ul><li>or a URL in the “Search by URL” box </li></ul></ul><ul><ul><li>Or record item # in the “Item Number” box </li></ul></ul><ul><li>Choose “Not deleted” in the “Find Items” box </li></ul><ul><li>Choose “Resource” in the “of type” box </li></ul><ul><li>Click on the “Find” button at the bottom of the page </li></ul><ul><li>“ Modified by” fields </li></ul><ul><ul><li>Most useful for seeing what you have worked on </li></ul></ul><ul><li>Search results appear in list screen. Here’s an example… </li></ul>Using Hypatia Search
  8. 8. Search Results <ul><li>Return to this list (unless you do another search) by clicking on “List” in the navigation area to the left </li></ul><ul><li>Clicking on the “URL” will show you the website in a new window </li></ul><ul><li>Clicking on an entry’s “Title” will take you to that entry’s record </li></ul>
  9. 9. Status of Items <ul><li>Active: </li></ul><ul><ul><li>These items show up on the IPL website </li></ul></ul><ul><li>Pending: ready to be reviewed </li></ul><ul><ul><li>Not yet on the IPL website </li></ul></ul><ul><li>Inactive: removed sites (may reuse) </li></ul><ul><ul><li>Not on the IPL website </li></ul></ul><ul><li>Deleted: garbage items to be deleted from DB </li></ul><ul><ul><li>Not on the IPL website </li></ul></ul><ul><li>Bad URL: broken links found by auto link checker </li></ul><ul><ul><li>Not on the IPL website </li></ul></ul><ul><li>DON’T change the status of “This description is” </li></ul><ul><li>ONLY change the status of “This item is” </li></ul>
  10. 10. Hypatia Record
  11. 11. Required Fields <ul><li>Main Title (and Former Title if Main Title changed) </li></ul><ul><li>Abstract </li></ul><ul><li>Keywords </li></ul><ul><li>Main URL (and Former URL if MainURL changed) </li></ul><ul><li>Author </li></ul><ul><li>Publisher (if no author) </li></ul><ul><li>Email </li></ul><ul><li>Headings/Subject Headings </li></ul><ul><li>Plus additional optional fields… </li></ul>
  12. 12. http://www.ipl.org Physical and Intellectual Organizers
  13. 13. Main URL, Email, Author, Publisher
  14. 14. Title vs. Sort Title; Collection <ul><li>Title is the name of the website. </li></ul><ul><li>Sort Title is how we want the Title to be alphabetized. </li></ul><ul><ul><li>Title: The New York Times Online </li></ul></ul><ul><ul><li>Sort Title: New York Times Online </li></ul></ul><ul><li>Collection: most likely to only need… </li></ul><ul><ul><li>“ General” for adult Subject Collections </li></ul></ul><ul><ul><li>“ Youth” for KidSpace </li></ul></ul><ul><ul><li>“ Teen” for TeenSpace </li></ul></ul>
  15. 15. Abstracts <ul><li>Description of what the site offers to visitors </li></ul><ul><li>Keep It Simple, Succinct </li></ul><ul><li>Make it attractive to visitors </li></ul><ul><ul><li>E.g., An award-winning blog… </li></ul></ul><ul><ul><li>E.g., This wealth of links on wine-tasting includes guides for novices… </li></ul></ul><ul><li>Stay away from value judgments and temporary info (e.g., “the best site out there” or “has over 1100 links”) </li></ul><ul><li>See Writing Abstracts Guide in Backroom </li></ul><ul><ul><li>http://training.ipl.org/div/backroom/col/module3/evaladdtohyp.html#writingabstracts </li></ul></ul>
  16. 16. Keywords <ul><li>Search function uses words in the title, abstract, subject heading, and keywords fields </li></ul><ul><li>Keywords make it easier for people to find your resource on IPL </li></ul><ul><li>Single words or phrases </li></ul><ul><li>Must list singular and plural forms of word </li></ul><ul><ul><li>E.g., blog AND blogs </li></ul></ul><ul><li>Avoid repeating words used in Abstract, Title, or Subject Heading </li></ul>
  17. 17. http://www.ipl.org Assign Headings Pop-up Click on blue “Assign Catalog Headings” <ul><li>Should only need to use </li></ul><ul><ul><li>Main subject headings </li></ul></ul><ul><ul><li>Youth subject headings </li></ul></ul><ul><ul><li>Teen subject headings </li></ul></ul><ul><li>Click on a heading to see its subheadings </li></ul><ul><li>Click on the Add button NEXT to (NOT above) the appropriate subject. </li></ul>
  18. 18. Saving… <ul><li>Set the status of your record to “Pending” </li></ul><ul><li>Click “Save changes” button </li></ul><ul><ul><li>Screen reloads </li></ul></ul><ul><ul><li>your name now appears in the log at the bottom of the page </li></ul></ul><ul><li>Unless… </li></ul>
  19. 19. Resolving Relationships <ul><li>Choose an existing organization’s or person’s name from menu(s) </li></ul><ul><li>Or add a new one (click checkbox, choose “Organization” or “Person,” check name) </li></ul><ul><ul><li>Person names should have LAST NAMES FIRST! </li></ul></ul><ul><ul><li>Make sure a person’s name has “(Person)” associated with it </li></ul></ul><ul><ul><li>Make sure an organization’s name has “(Organization)” associated with it </li></ul></ul>
  20. 20. http://www.ipl.org Here, here, and here. What Users See of our DB
  21. 21. Collection Policy Pros & Cons <ul><li>Pros </li></ul><ul><li>Free </li></ul><ul><li>Substantial content </li></ul><ul><li>Authoritative </li></ul><ul><ul><li>Who is author? </li></ul></ul><ul><li>Currency (recent) </li></ul><ul><li>Uniqueness </li></ul><ul><li>Navigable </li></ul><ul><li>Cons </li></ul><ul><li>Fee/registration required </li></ul><ul><li>Highly commercial </li></ul><ul><li>Article or part of larger work </li></ul><ul><li>Cannot just list links </li></ul><ul><li>Erotica, profanity </li></ul><ul><li>Plagiarism or violating copyright </li></ul>
  22. 22. Help in Hypatia <ul><li>Look for a blue circle with white “i” next to the area of the form you are confused about </li></ul><ul><li>Help link to an Online Collection Manual in IPL Backroom </li></ul><ul><ul><li>http://training.ipl.org/backroom/col/module3/ </li></ul></ul>
  23. 23. Learning Community
  24. 24. Public Access
  25. 25. Area for IPL Collections
  26. 26. Collections Forums
  27. 27. Collections Wiki
  28. 28. http://www.ipl.org For More… The IPL’s “About Us” page http://www.ipl.org/div/about The IPL Timeline http://www.ipl.org/div/about/timeline/ The “Ask an IPL Librarian” Training Manual http://training.ipl.org/backroom/refvols/students The IPL Coll Dev Training Modules http://training.ipl.org/backroom/col/adv.html The IPL’s Learning Community http://ipl.ci.fsu.edu