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IPL Collection Development Using Hypatia

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Screenshots show how collection development works using IPL's Hypatia system, as well as a tour of the Collections area and wiki in the IPL's Learning Community.

Screenshots show how collection development works using IPL's Hypatia system, as well as a tour of the Collections area and wiki in the IPL's Learning Community.

Published in: Technology, Design

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  • 1. IPL Collection Development Using Hypatia http://www.ipl.org
  • 2. http://www.ipl.org
    • Subject-organized collection of tens of thousands of authoritative web links
    • Some very special exhibits & resources
    • E-mail reference service
    • Educational and research laboratory for LIS education
    What is the IPL?
  • 3. http://www.ipl.org
    • A MySQL database storing most of the IPL’s URLs and their metadata
    • Subject headings are the physical and intellectual organizers
    • When a user clicks through the Subject Collection or searches the collection
      • in-house software dynamically generates URLs
      • Perl/Mod_perl/Mason used
    Hypatia
  • 4.
    • The database (DB) stores URLs and metadata describing them
    • Web interface allows multiple users to edit records in the DB
    • Most links in the IPL are stored in this DB
    • Runs on PERL and Mason
    • Dynamically generates link information when a user clicks through the Subject Collection or searches the collection
    How Hypatia Works
  • 5. Hypatia
    • http://hypatia.ipl.org
    • Hosted by Drexel University
    • Guest account:
      • Username: guest
      • Password: guest
  • 6. Hypatia Search
  • 7.
    • Multiple ways for searching for records
      • Enter a keyword in the “Search for” box
      • or a URL in the “Search by URL” box
      • Or record item # in the “Item Number” box
    • Choose “Not deleted” in the “Find Items” box
    • Choose “Resource” in the “of type” box
    • Click on the “Find” button at the bottom of the page
    • “ Modified by” fields
      • Most useful for seeing what you have worked on
    • Search results appear in list screen. Here’s an example…
    Using Hypatia Search
  • 8. Search Results
    • Return to this list (unless you do another search) by clicking on “List” in the navigation area to the left
    • Clicking on the “URL” will show you the website in a new window
    • Clicking on an entry’s “Title” will take you to that entry’s record
  • 9. Status of Items
    • Active:
      • These items show up on the IPL website
    • Pending: ready to be reviewed
      • Not yet on the IPL website
    • Inactive: removed sites (may reuse)
      • Not on the IPL website
    • Deleted: garbage items to be deleted from DB
      • Not on the IPL website
    • Bad URL: broken links found by auto link checker
      • Not on the IPL website
    • DON’T change the status of “This description is”
    • ONLY change the status of “This item is”
  • 10. Hypatia Record
  • 11. Required Fields
    • Main Title (and Former Title if Main Title changed)
    • Abstract
    • Keywords
    • Main URL (and Former URL if MainURL changed)
    • Author
    • Publisher (if no author)
    • Email
    • Headings/Subject Headings
    • Plus additional optional fields…
  • 12. http://www.ipl.org Physical and Intellectual Organizers
  • 13. Main URL, Email, Author, Publisher
  • 14. Title vs. Sort Title; Collection
    • Title is the name of the website.
    • Sort Title is how we want the Title to be alphabetized.
      • Title: The New York Times Online
      • Sort Title: New York Times Online
    • Collection: most likely to only need…
      • “ General” for adult Subject Collections
      • “ Youth” for KidSpace
      • “ Teen” for TeenSpace
  • 15. Abstracts
    • Description of what the site offers to visitors
    • Keep It Simple, Succinct
    • Make it attractive to visitors
      • E.g., An award-winning blog…
      • E.g., This wealth of links on wine-tasting includes guides for novices…
    • Stay away from value judgments and temporary info (e.g., “the best site out there” or “has over 1100 links”)
    • See Writing Abstracts Guide in Backroom
      • http://training.ipl.org/div/backroom/col/module3/evaladdtohyp.html#writingabstracts
  • 16. Keywords
    • Search function uses words in the title, abstract, subject heading, and keywords fields
    • Keywords make it easier for people to find your resource on IPL
    • Single words or phrases
    • Must list singular and plural forms of word
      • E.g., blog AND blogs
    • Avoid repeating words used in Abstract, Title, or Subject Heading
  • 17. http://www.ipl.org Assign Headings Pop-up Click on blue “Assign Catalog Headings”
    • Should only need to use
      • Main subject headings
      • Youth subject headings
      • Teen subject headings
    • Click on a heading to see its subheadings
    • Click on the Add button NEXT to (NOT above) the appropriate subject.
  • 18. Saving…
    • Set the status of your record to “Pending”
    • Click “Save changes” button
      • Screen reloads
      • your name now appears in the log at the bottom of the page
    • Unless…
  • 19. Resolving Relationships
    • Choose an existing organization’s or person’s name from menu(s)
    • Or add a new one (click checkbox, choose “Organization” or “Person,” check name)
      • Person names should have LAST NAMES FIRST!
      • Make sure a person’s name has “(Person)” associated with it
      • Make sure an organization’s name has “(Organization)” associated with it
  • 20. http://www.ipl.org Here, here, and here. What Users See of our DB
  • 21. Collection Policy Pros & Cons
    • Pros
    • Free
    • Substantial content
    • Authoritative
      • Who is author?
    • Currency (recent)
    • Uniqueness
    • Navigable
    • Cons
    • Fee/registration required
    • Highly commercial
    • Article or part of larger work
    • Cannot just list links
    • Erotica, profanity
    • Plagiarism or violating copyright
  • 22. Help in Hypatia
    • Look for a blue circle with white “i” next to the area of the form you are confused about
    • Help link to an Online Collection Manual in IPL Backroom
      • http://training.ipl.org/backroom/col/module3/
  • 23. Learning Community
  • 24. Public Access
  • 25. Area for IPL Collections
  • 26. Collections Forums
  • 27. Collections Wiki
  • 28. http://www.ipl.org For More… The IPL’s “About Us” page http://www.ipl.org/div/about The IPL Timeline http://www.ipl.org/div/about/timeline/ The “Ask an IPL Librarian” Training Manual http://training.ipl.org/backroom/refvols/students The IPL Coll Dev Training Modules http://training.ipl.org/backroom/col/adv.html The IPL’s Learning Community http://ipl.ci.fsu.edu