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AvePoint SharePoint Governance - business

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AvePoint SharePoint Governance

AvePoint SharePoint Governance

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  • Animation of the settings complexity of SharePoint
  • Transcript

    • 1. SharePoint Governance
      From Top to Bottom
      Garth Luke
      Vice President, Sales
      garth.luke@avepoint.com
      @garthluke
    • 2. Garth Luke
      Based in Santa Clara, CA
      Vice President, Sales
      MCSE, MCP, Rock Star
      15 years’ IT experience
      Speaker: TechEd USA, Australia, New Zealand
      garth.luke@avepoint.com
      @garthluke
    • 3. What are the governance challenges at Wells Fargo?
    • 4.
    • 5.
    • 6. Understand Governance
    • 7. GOVERNANCE
      Sites
      Communities
      Composites
      Content
      Insights
      Search
    • 8. Governance is the set of policies, roles, responsibilities, and processes that guides, directs, and controls how an organization's business divisions and IT teams cooperate to achieve business goals.
      Microsoft - http://bit.ly/nmNSbj
      What is governance?
    • 9. Governance defines the people, processes, policies and technologiesthat deliver a service
      What is governance?
    • 10.
    • 11.
    • 12. People
      GOVERNANCE
      Process
      Policy
      SERVICE
      Technology
    • 13. People
      Governance System
    • 14. Policy
    • 15. Technical governance
      Define Your Requirements
      Design for management requirements
      Refine for business requirements
      Overlay Information Architecture and Manageability
    • 16. The role of governance
      … guides, directs, and controls how an organization's business divisions and IT teams cooperate to achieve business goals
      Manage short- and long-range goals
      Optimize service for organization vs. ease, cost, or expediency of current project
      Resolve ambiguity
      Mitigate conflict
    • 17.
    • 18. What are your business goals?
      Identify pain points and opportunities
      Describe the solution without technology
      “I need a database that …”
      “I want a web site to …”
      Do the goals align with strategic plan?
      Avoid getting too deep into the weeds
      Prioritize
    • 19. User Personas
      Because users won’t just “figure it out”
      Identify specific use cases that SharePoint can address
      Validates SharePoint as a solution
      Used to “sell” SharePoint to the business
      Helps calculate ROI
      Input into governance, testing, and training
      How? http://www.hceye.org/HCInsight-Nielsen.htm
    • 20. Organizing all requirements
      Project Requirements
    • 21. Accountability
    • 22. Quality
    • 23. Restrictions
    • 24. Proliferation
    • 25. Discoverability
    • 26. Group management
    • 27. Appropriateness
    • 28. SharePoint Designer
    • 29. Storage
    • 30. Lifecycle Management
    • 31. Compliance
    • 32. Information Architecture
    • 33. Requirements and Classification
      Business
      Business purpose of the solution
      Technical
      Project
      Budget, deadlines, etc.
      Information architecture
      How content is described, organized and discovered
      Information management
      How content is created, secured, maintained, and disposed of
      Service management
      IT assurance: performance, availability, recovery
      SLAs and SLOs
    • 34. Requirements to Architecture
      Solicited
      Derived
    • 35.
    • 36. What are the issues?
      Documentation no-one reads
      One size does not fit all
      Hard to know where to start
      Hard to enforce manually
      Delegation
      Audit Trail
      No Monitoring
    • 37. WITH GREAT POWER THERE MUST ALSO COME - - GREAT RESPONSIBILITY!
    • 38. Enforcing Governance
    • 39. SharePoint Governance Tips
      SharePoint site for SharePoint Governance
      Policies
      Training
      Lists
      Galleries
      End user adoption
      Don’t teach users how to use SharePoint
      Teach them how they should use SharePoint to perform their daily tasks
    • 40. Can your policies be enforced?
      Rule: Only define policies that can be enforced
      Use your service architecture to proactively enforce as much as possible (automated)
      Determine how other policies get enforced
      Do not try to automate everything
      Manual Enforcement
      Automated Enforcement
      Semi-automated
    • 41. How to automate governance?
      Use your service architecture
      PowerShell
      Write custom code
      Use third-party administration tools
    • 42. DocAve by AvePoint
      • Administration
      • 43. Reporting
      • 44. Compliance & Auditing
      • 45. Storage Optimization
      • 46. Data Protection
      • 47. Content Management & Replication
      • 48. Application Lifecycle Management
      • 49. Migration
    • How DocAve can help
      Central Admin
      Too many setting pages…
      WebAppSettings
      WebAppSettings
      Site Collection Settings
      Site Collection Settings
      Site Collection Settings
      Site Collection Settings
      Site Settings
      Site Settings
      Site Settings
      Site Settings
      Site Settings
      Site Settings
      Site Settings
      Site Settings
      Site Settings
      List Settings
      Library Settings
      Site Settings
      List Settings
      Library Settings
    • 50. Governance Automation
      Dashboard
      Request
      Delegated
      Forms
      Workflows & alerts
      Implementation
      Policy templates applied to requests
      Insight
      Audit
      Reporting
      Custom metadata
    • 51. Resources
      TechNet
      Governance resource center
      http://technet.microsoft.com/en-us/sharepoint/ff800826.aspx
      Governance features
      http://technet.microsoft.com/en-us/library/cc262287.aspx
      Plan for Software Boundaries
      http://technet.microsoft.com/en-us/library/cc262787.aspx
      Garth.Luke@avepoint.com
      @garthluke
      www.sharepointpromag.com
      Articles & weekly newsletter
      Questions & Answers
      Please submit your evaluations!

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