Stedman Exchanges


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  • Stedman Exchanges

    1. 1. Initiating and Sustaining a School-based International Exchange Program Caryn Stedman July 11, 2008
    2. 2. Today… <ul><li>INDIVIDUAL </li></ul><ul><ul><li>Summer, semester, academic-year </li></ul></ul><ul><li>SCHOOL SPONSORED TRAVEL </li></ul><ul><li>TEACHER EXCHANGE </li></ul><ul><li>FUNDING </li></ul>
    3. 3. Hosting <ul><li>Easy way to get started </li></ul><ul><li>Makes it possible for every student in your school to have an authentic international experience </li></ul><ul><li>Exchange organizations more willing to help with scholarships and financial aid if school hosts </li></ul><ul><li>Some scholarships are reserved for students whose families have hosted </li></ul><ul><li>Tax credit for families who host students </li></ul><ul><li>U.S. Department of State (Bureau of Educational and Cultural Affairs, Citizen Exchanges, Youth Programs Division) h ttp:// </li></ul>
    4. 4. Develop Relationships <ul><li>Contact local representatives </li></ul><ul><li>Invite them to your school </li></ul><ul><li>Identify group of families as likely hosts and put them in contact with local representatives </li></ul><ul><li>Work closely with representative and families </li></ul><ul><li>Welcome and celebrate international students </li></ul>
    5. 5. Getting Students Abroad <ul><li>Review/ develop policies </li></ul><ul><li>Start small, identify students </li></ul><ul><li>Hold meeting with representative & students </li></ul><ul><li>Have a person who is responsible for helping students through application process </li></ul><ul><li>Advocate for your students </li></ul><ul><li>with organization(s) </li></ul><ul><li>Celebrate students going </li></ul><ul><li>abroad and returning </li></ul>
    6. 6. Scholarships <ul><li>YFU – many scholarships for under-represented groups, esp. Japan & Germany ( ) </li></ul><ul><li>AFS – Awards for Excellence, Congress Bundestag ( ) </li></ul><ul><li>CIEE (High School Abroad in Spain Teaching award) </li></ul><ul><li>AYUSA (Intrax) (Youth Leader Scholarship) </li></ul><ul><li>Rotary International </li></ul>
    7. 7. Hold or Join an International Exchange Fair <ul><li>Invite local/regional representatives of CSIET listed exchange organizations </li></ul><ul><li>Consider other specialty exchange organizations (Laurasian Institute, Experiment in International Living, People-to-People, iEARN) </li></ul><ul><li>Invite parents, students, teachers, exchange students </li></ul>
    8. 8. <ul><li>Arrangements for standardized tests (AP, SAT, etc)? </li></ul>Questions for a School to Consider* * From “Administering Youth Exchange” (CSIET, 2007)
    9. 9. School Sponsored Exchange <ul><li>Group travel arranged and run by intermediary organizations </li></ul><ul><li>School-arranged group travel </li></ul>
    10. 10. Intermediary Organizations <ul><li>PROS </li></ul><ul><ul><ul><li>handle all logistics </li></ul></ul></ul><ul><ul><ul><li>have experience </li></ul></ul></ul><ul><ul><ul><li>handle emergency contacts, contracts, liability, etc. </li></ul></ul></ul><ul><ul><ul><li>cover travel expenses for chaperones </li></ul></ul></ul><ul><ul><ul><li>price is inclusive </li></ul></ul></ul><ul><li>CONS </li></ul><ul><ul><ul><li>expensive </li></ul></ul></ul><ul><ul><ul><li>less control over the itinerary </li></ul></ul></ul><ul><ul><ul><li>may combine your group with other groups </li></ul></ul></ul><ul><ul><ul><li>may be more “touristy” </li></ul></ul></ul><ul><ul><ul><li>no control over accommodations </li></ul></ul></ul>
    11. 11. Working with Tour Organizations <ul><li>Ask for contacts in local schools that have used the organization’s services recently </li></ul><ul><li>Start early so students have time to fundraise </li></ul><ul><li>Make sure all students have legal travel documents </li></ul>
    12. 12. <ul><li>Work with your representative (negotiate) </li></ul><ul><li>Pay attention to “fine print” re: pricing and refunds </li></ul><ul><li>Plan a series of meetings for students and parents </li></ul><ul><li>School should have clear policy on participation </li></ul>Working with Tour Organizations
    13. 13. School-arranged group travel <ul><li>PROS </li></ul><ul><ul><ul><li>less expensive </li></ul></ul></ul><ul><ul><ul><li>control over your own itinerary </li></ul></ul></ul><ul><ul><ul><li>can be less “touristy” and more educational </li></ul></ul></ul><ul><ul><ul><li>control over airports and accommodations </li></ul></ul></ul><ul><li>CONS </li></ul><ul><ul><ul><li>you must make all arrangements </li></ul></ul></ul><ul><ul><ul><li>you handle emergency contacts, contracts, liability, etc. </li></ul></ul></ul><ul><ul><ul><li>chaperones may have to pay </li></ul></ul></ul><ul><ul><ul><li>Usually no payment plan – all funds are due up front </li></ul></ul></ul>
    14. 14. Arranging your own program <ul><li>Application, waiver forms, statements of expectations should be cleared by legal staff </li></ul><ul><li>Require all students and chaperones to purchase evacuation and repatriation insurance & to carry proof of international health insurance </li></ul><ul><li>Contacts “on the ground” </li></ul><ul><li>essential </li></ul>
    15. 15. Arranging your own program <ul><li>Start early so students have time to fundraise </li></ul><ul><li>Make sure all students have legal travel documents </li></ul><ul><li>Plan a series of meetings for students and parents </li></ul>
    16. 16. Teacher Exchange <ul><li>Consider a policy for teacher exchange – individual or as chaperones – to get as many teachers involved as possible </li></ul><ul><li>Consider teacher exchange a contribution to school </li></ul><ul><li>Have exchange coordinator contact organizations on list to receive email updates and to forward notices to teachers </li></ul>
    17. 17. Teacher Exchange <ul><li>Have international exchange coordinator subscribe to such e-letters as Global TeachNet and the Yale-PIER mailing lists </li></ul><ul><li>Hold a professional development program on teacher educational travel & exchange </li></ul>
    18. 18. Funding <ul><li>Scholarships: full and partial scholarships (student contribution of $75 - $500) </li></ul><ul><li>CSIET-listed organizations help students accepted into programs to fundraise; some even have “how-to” guides </li></ul><ul><li>The average academic-year program for a student abroad costs $8000. The average cost of keeping a teenager at home for a year is $10,000 - $12,000. </li></ul><ul><li>Most teacher exchange opportunities are partially or fully funded . </li></ul>
    19. 19. Funding <ul><li>Very few foundations or organizations will fund travel. Use the term “field study”. </li></ul><ul><li>Encourage students to organize and run fundraising activities – this empowers them and makes them appreciate the experience more. </li></ul><ul><li>Consider establishing an independent foundation for student exchange. Many individuals and organizations will make small contributions to such a targeted fund, which can be used to give the needy students the extra assistance they need to participate . </li></ul>