Hart Tollefson Writing Winning Grants


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  • Hart Tollefson Writing Winning Grants

    1. 1. Writing and Winning a Grant:  Examples and How-To’s <ul><li>NATIONAL CHINESE LANGUAGE CONFERENCE </li></ul><ul><li>MAY 1, 2009 </li></ul><ul><li>CHICAGO </li></ul>
    2. 2. Great Truths About Grant Writing <ul><li>Great Truth # 1 </li></ul><ul><li>Grant writing is NOT a stream-of-consciousness activity! </li></ul>
    3. 3. Great Truths About Grant Writing <ul><li>Great Truth # 2 </li></ul><ul><li>Every proposal must be tailored to the funder to whom you will submit it . </li></ul>
    4. 4. Great Truth # 3 <ul><li>The secret to successful grant writing is meticulous attention to every detail. </li></ul>
    5. 5. Great Truth # 4 <ul><li>Like a treasure hunt, a good proposal leads the reader through a carefully reasoned, well articulated sequence of arguments . </li></ul>
    6. 6. Great Truth # 5 <ul><li>A good proposal conveys the image of a great crew stuck in the leakiest boat around but with the ability and a plan to fix it. </li></ul>
    7. 7. The Pre-Proposal Phase <ul><li>Develop your idea… </li></ul>
    8. 8. The Pre-Proposal Phase <ul><li>2) Assess your idea critically: </li></ul><ul><li>• Does it meet a critical need? </li></ul><ul><li>• Is it feasible? </li></ul><ul><li>• Is it cost-effective? </li></ul><ul><li>• Do you have the capacity to pull it off? </li></ul><ul><li>• If not, who could help you? </li></ul>
    9. 9. The Pre-Proposal Phase <ul><li>• Is there support for your idea? </li></ul><ul><li>• What’s different or unique about your idea? </li></ul><ul><li>• What about the leaky boat test? </li></ul><ul><li>Can you convince a funder that your boat is really leaky AND that you have a great plan to fix it? </li></ul>
    10. 10. Pre-proposal Phase: <ul><li>At the very BEGINNING of the grant-writing process, what do you need to do? </li></ul>
    11. 11. Build and Document Support for Your Idea: <ul><li>Building support– </li></ul><ul><li> Possible processes and activities? </li></ul><ul><li>Documenting support– </li></ul><ul><ul><li>•  Letters of support? </li></ul></ul><ul><ul><li>• Partners? </li></ul></ul><ul><ul><li>• Other ideas? </li></ul></ul>
    12. 12. Building an argument for your proposed project: Documenting the NEED <ul><li>A process for planning and gathering input. </li></ul><ul><li>A needs assessment? </li></ul><ul><li>Research!! </li></ul><ul><li>Data and statistics can be helpful. </li></ul>
    13. 13. Ideas for Research <ul><li> 1) Look for similar projects. </li></ul><ul><li>2) What can you learn from them? </li></ul><ul><li>3) Why will your project be different? </li></ul><ul><li>Don’t forget the Program Officer as a source of information and advice! </li></ul>
    14. 14. The Leakiest Boat <ul><li>Need </li></ul><ul><li>AND </li></ul><ul><li>Capacity </li></ul>
    15. 15. Can you pull it off? <ul><li>Assess your Capacity. </li></ul><ul><li>Shore up your weaknesses! </li></ul><ul><li>– Advisory Committee </li></ul><ul><li>– Consultants </li></ul>
    16. 16. Develop a Plan Early in the Process! <ul><li>The plan will focus your efforts. </li></ul><ul><li>It will give you a reality check as you begin. </li></ul><ul><li>It will help you gather the help you’ll need. </li></ul>
    17. 17. What Do You Plan to DO ? <ul><li>Goals- </li></ul><ul><li>Objectives- </li></ul><ul><li> Outcomes </li></ul><ul><li>In terms of student outcomes! </li></ul><ul><li>What will the students know and be able to do as a result of this project? </li></ul>
    18. 18. The Pre-proposal Phase, Contd. <ul><li>Develop goals, objectives, outcomes. ( Where are you going?) </li></ul><ul><li>Design the evaluation/assessment plan . ( What will it look like when you get there?) </li></ul><ul><li>Design the project activities. ( How will you get there? </li></ul><ul><li>Select the project personnel. </li></ul><ul><li>( Who will help you get there?) </li></ul>
    19. 19. The Pre-proposal Phase, Contd. <ul><li>5) Work out the time line for the project. </li></ul><ul><li>(What will happen when ?) </li></ul><ul><li>6) Work out the budget for the project. </li></ul><ul><li>(What will it cost ?) </li></ul>
    20. 20. Backward Design: <ul><li>Begin with the end in mind! </li></ul>
    21. 21. The Management Plan <ul><li>Activities (Methods) </li></ul><ul><li>Project Personnel </li></ul><ul><li>Timeline </li></ul>
    22. 22. Management Plans–– <ul><li>• There are LOTS of ways of explaining to the funder what you plan to do. </li></ul><ul><li>It’s the FUNDER who decides how you will present your case! </li></ul><ul><li>•  Nevertheless, the planning and the components remain the same. </li></ul>
    23. 23. Designing a Management Plan <ul><li>Beginning with your goals and objectives: </li></ul><ul><li>What is going to happen to get you there? </li></ul><ul><li>Who will be responsible for it happening? </li></ul><ul><li>Who will support that person? </li></ul>
    24. 24. Designing a Management Plan <ul><li>4) When will each activity begin ? </li></ul><ul><li>5) When will each activity end ? </li></ul><ul><li>6) How will you know that you have been successful? ( evaluation ) </li></ul>
    25. 25. Building a Budget <ul><li>There are generally two pieces to a budget: </li></ul><ul><li>The formal budget. </li></ul><ul><li>The budget narrative. </li></ul><ul><li>This always depends on the funder so </li></ul><ul><li>don’t hesitate to ask questions! </li></ul><ul><li>Funders expect you to do so. </li></ul>
    26. 26. Building a Budget <ul><li>Notice that we are still </li></ul><ul><li>in the Pre-proposal phase. </li></ul><ul><li>Why would we build a preliminary budget before writing the proposal? </li></ul>
    27. 27. Budget Hints <ul><li>Be realistic. </li></ul><ul><li>2) Justify any item that seems too high or too low. </li></ul><ul><li>3) Build in expected cost increases (pay, benefits, materials, etc,) </li></ul><ul><li>4) Don’t forget fringe benefits! </li></ul><ul><li>5) Check with the funder if you have any questions. </li></ul>
    28. 28. Finally! Writing the Proposal! <ul><li>The cardinal rules: </li></ul><ul><li>1) Read the directions . </li></ul><ul><li>2) Make check lists for yourself. </li></ul><ul><li>3) Follow every single, itty bitty, stupid, </li></ul><ul><li>nit picky guideline . </li></ul>
    29. 29. Other Critical Hints <ul><li>Be clear, be concise, be clean! </li></ul><ul><li>Eliminate all mistakes, no matter how small. (grammar, spelling, punctuation) </li></ul><ul><li>Recruit “naïve readers” to read your proposal critically. </li></ul><ul><li>Get ready to write, rewrite, then rewrite your proposal. </li></ul>
    30. 30. Questions?
    31. 31. Presenters <ul><li>Betsy Hart </li></ul><ul><li>National Foreign Language Center </li></ul><ul><li> [email_address] </li></ul><ul><li>Ann Tollefson </li></ul><ul><li>World-Language Consultant </li></ul><ul><li>[email_address] </li></ul>