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File Management


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  • 1. File Management
  • 2. What is file management?
    Also known as file system or filesystem
    The system that an operating system or program uses to organize and keep track of files.
    E.g: a hierarchical file system.
    Although the operating system provides its own file management system, you can buy separate file management systems.
    These systems interact smoothly with the operating system but provide more features, such as improved backup procedures and stricter file protection.
  • 3. Aspects of file management
    File name
    Name assigned to a file in order to secure storage location in the computer memory
    Other bookkeeping information is typically associated with each file within a file system.
    eg: time last modified
    Traditional file systems offer facilities to create, move and delete both files and directories
    Secure access
  • 4. Hierarchal file system
    Uses directories to organize files into a tree structure
  • 5. Types of file management
    Disk file systems
    File system designed for the storage of files on a data storage device, most commonly a disk drive, which might be directly or indirectly connected to the computer
    Flash file systems
    Designed for storing files on flash memory devices. These are becoming more prevalent as the number of mobile devices are increasing, and the capacity of flash memories increase.
  • 6. Database file systems
    Instead of, or in addition to, hierarchical structured management, files are identified by their characteristics, like type of file, topic, author, or similar metadata.
    Transactional file systems
    Network file systems
    acts as a client for a remote file access protocol, providing access to files on a server
  • 7. Shared Disk file systems
    A number of machines (usually servers) all have access to the same external disk subsystem (usually a SAN). The file system arbitrates access to that subsytem, preventing write collision's. Eg: GFS from Redhat and GPFS from IBM.
    Special purpose file systems
    A special purpose file system is basically any file system that is not a disk file system or network file system. This includes systems where the files are arranged dynamically by software, intended for such purposes as communication between computer processes or temporary file space.
  • 8. Importance
    It is dull but very essential
    The single most important design skill anyone can have is File Management
    Without good file management your files will become lost or damaged.
  • 9. Vital in Multimedia
    File management is important for any work you do on a computer. For multimedia projects it is essential.
  • 10. Vital in Multimedia
    Most multimedia applications rely on linking to other files
    For instance, a website is a really a series of links to picture files
  • 11. Vital in Multimedia
  • 12. Vital in Multimedia
    • If these picture files are moved, trashed or renamed, the website cannot find them:
    …..and things will stop working!!!
  • 13. Vital in Multimedia
    …this is true for mostly all professional applications:
    Go Live
    Final Cut Pro
    Adobe Premiere
    After Effects
    …….the list goes on…..
  • 14. Vital in Multimedia
    Thus, good File Management is absolutely the most important skill you will learn
    It is quite easy, but many people get stucked
  • 15. What is File Management
    All about giving everything a decent name
    And saving it in the right place
  • 16. RULE 1: Give Files Decent Names
    Almost every computer is clogged up with files called ‘Untitled’ :
  • 17. Give Files Decent Names
    Always give your files a decent name
    Build up the name of your files using a format that makes sense to you
  • 18. Build up the name of your files using a format that makes sense to you. For instance a song of SitiNurhaliza might be called:
    Give Files Decent Names
  • 19. Using the same format, a song of SitiNurhaliza would be:
    This means that when sorted alphabetically these songs will appear next to each other
    Give Files Decent Names
  • 20. For most multimedia projects or any files, it is best to avoid fancy character in a file name such as ‘&’ , ’*’ , ’_’ , ’-’ and even blank spaces
    Once you have begun your multimedia project, do not move or rename any files or folders.
    Give Files Decent Names
  • 21. RULE 2: Create Folders for Each Project
    Create a master folder for every new project or files
    Name your master folder with either your full name and your project’s title
  • 22. Create Folders for Each Project
    Make sure that every single file and folder connected with your project or file categories goes in the master folder. This means that wherever the master folder goes, all your files go with it.
  • 23. Create Folders for Each Project
    ….not following this simple rule is the number 1 reason why many projects stop working properly
    • Now that you have a master folder, create sub-folders within it to make finding things easier
  • RULE 3: Don’t Leave Anything Unimportant on the Desktop
    This is a clean and systematic Destop
    Put all files according to their master folder
  • 24. Don’t Leave Anything Unimportant on the Desktop
    This is a messy desktop
  • 25. Messy desktop will be troublesome in case of any missing files
    So…DON’T DO IT!!!
    Don’t Leave Anything Unimportant on the Desktop
  • 26. Give every file and folder a decent name
    Save everything to a project folder and use sub-folders if necessary
    Arrange all files according to their master folder on the Desktop.
    In Summary
  • 27. In Summary
    Probably the best thing you can get in the habit of doing is:
    When saving any file – STOP!
    Is the file correctly named?
    Is it being saved to your master folder?
  • 28. File Management
    You have been warned!
    =======THE END=======