KANINI KASEO COMMUNITY BASED ORGANISATION- KYUNYUPROJECT PROPOSAL PRESENTED TO: BARKA FOUNDATION, POLANDPROJECT TITLE: POVERY ALLEVIATION, FOOD SECURITY AND ECONOMIC EMPOWERMENT PROJECTPROJECT ADMINISTRATOR: SR. NGANDACONTACT PERSON: MRS. DOMITILLA KISILUADDRESS: P O BOX 12-90302 KATHONZWENI, KENYATELEPHONE: +254-718-121687E-MAIL: email@example.comAMOUNT REQUESTED FOR: KSH 100,930,890.00 = 989,581.53 Euros JUNE 2012
INTRODUCTIONKanini Kaseo Community Based Organisation (CBO) is in Kathonzweni District MakueniCounty with its offices in Kyunyu village. The CBO was started by Kanini Kaseo WomenGroup in 2010 as a single registered Self Help Group. The group then, decided to partnerwith other groups from the Division to form an umbrella body, The CBO, in 2012. Presentlythe Kanini Kaseo CBO has 130 self help groups which are women groups, men groups, andyouth groups all with a common goal of community empowerment through different socialand economic initiatives.The CBO’s main objective is to alleviate poverty in the area which is vulnerable to droughtand famine and lies within the arid and semi arid region of the Kenya.VISION OF THE CBOOur vision is to free all beneficiaries from hunger and thirst, empower them economicallyand in any other way that confer dignity on human life.MISSIONOur mission is to carry out self sustaining activities viable in our area so as to empower thecommunity in meetings in meeting their daily needs as well as the future generations.SLOGANForward ever, backwards never.ORIGIN OF THE PROJECTThe project was as a result of action planning by the members after observing that majority ofthe residents in the district live below poverty line as they depend on agriculture which inmost cases fails due to lack of adequate rains. We therefore thought of ways we could comeout of this and each individual group was asked to write a project proposal showing how theiridentified project would assist them and the community at large while being sustainable.This is therefore a combination of the forwarded 130 proposals from the different groupsforming our CBO, all with a similar goal.OBJECTIVE OF THE PROJECTThe main objective of the organisations proposal is economic empowerment of the peopleof Kathonzweni District through implementation of an array of projects which include but notlimited to food security projects.
SPECIFIC OBJECTIVESEconomic empowerment towards poverty alleviation will be achieved through the followingspecific objectives: 1. To implement successfully food security projects as a way of alleviating hunger and thirst in Kathonzweni District. 2. To create access to clean and sufficient drinking water to the people of Kathonzweni District. 3. To avail access to health care services to the beneficiaries at an attempt to curb diseases in the area especially those related to malnutrition and water born diseases. 4. To lead in bringing about positive climatic change in the area by the way of planting trees and establishing seed nurseries. 5. To establish a micro finance unit in the area (village) by way of establishing a village bank.AREA DETAILSThe CBO is located in Kathonzweni District of Makueni County. Makueni County has beencategorized in the Arid and Semi Arid Lands (ASAL) of Kenya. Water scarcity, foodinsecurity and resultant poverty are rampant among the estimated 900,000 residents. Povertyis endemic in the area and is a resultant as well as a result of many social issues in the targetarea.Most of the populace are peasant farmers, relying on rainfall for crop production. Therainfall is not regular and episodes of crop failure are not rare. Infrastructural development inthe area is fairly good since the Mombasa road (through Makindu and Wote) more or lessruns through, dividing the target area into two on each side of the road. The topography of thearea is fairly plain.In terms of water sources, a lot of water problems are experienced in the area since thepopulace depends on seasonal rivers as the main source of water. Normally, people have towalk for more than 5 kilometers to access water point and what follows is the queuing for thewater for more than two hours. Water is ferried home by way of donkeys or by back andmainly those who are faced by the problem directly are women and children.The target area lacks sufficient health facilities which deny the populace the right to access toadequate health care. People have to walk for long to health centers and what follows is thequeuing for long before being served. Hence there is the need to address this and this hasbeen captured by many groups.HIV/AIDs menace which has been declared a national disaster in Kenya has also crept intothe target area of Kathonzweni District. Each day people are succumbing to Aids relateddiseases and the result has been a rising number of orphaned and vulnerable children in thearea. These children at times have to go through undignified way of life especially if theylack caregivers. This is because in such a case they start acting as child family heads, tending
for their younger siblings and even failing to go to school so as to go and fetch water orundertake casual labour so as to buy food. Widowed women in the area have to go throughpain as they have to act as the heads of family in the Kenyan hard economic times.The target area has been affected by negative climate change. Due to lack of awareness a lotof deforestation was undertaken by the locals which has exposed the area to the dangers ofglobal warming. It is a sad fact to point out that the most part of the land is bare with nocover. This has even affected the rainfall patterns in the area. Whenever little rain falls, soilerosion occurs and land productivity is no longer possible owing to the erosion.PROJECT JUSTIFICATIONIt is the right of every human being to lead a dignified life in every way possible. This is theguiding principle of our project proposal. The problems experienced in the target area arecontradictory to this principle. For example hunger, poverty, lack of clean and sufficientdrinking water, disease to mention but a few have made us as the residents of KathonzweniDistrict not to live in dignity. Our children fall sick and yet we lack hospitals, we witness theagony of orphaned and vulnerable children and yet due to poverty there is nothing much wecan do so as to come to their aid. Every day we watch our crops failing due to lack ofsufficient rainfall and our only hope is relief food from the government which is not alwaysforthcoming. The situation has even derived the affected community of esteem since wecannot rely on ourselves to correct the situation.However, through a community action plan, we formed the umbrella body Kanini KaseoCommunity Based Organization through which we have the will to transform the negativesituation in our area to a positive.Member groups have come up with competent funding proposals which have sustainabilityplans so that in the event that financial support of the donor has been withdrawn, the projectactivities will still go on. Training and capacity building has been given an upper hand in thegroups’ funding proposals.The project proposal is worth funding because the local capacity is there and we are bankingon the willingness of the people to undertake the various projects proposed.The project is fully in line with the Millennium Development Goals which form a blue printby all world’s countries and development institutions and clearly states that by the year 2015the 8 goals be achieved. Goal 6 aims at combating HIV/AIDs, malaria and other diseases, andthis will be difficult in a society where resources are very scarce as in the case ofKathonzweni District.By implementing successfully the set of objectives stated by the various member-groups, wewill be able to achieve the first goal of eradicating poverty. This is in line with the KenyaVision 2030’s Social Pillar.
PROJECT DESCRIPTION AND DESIGNThe CBO is composed of an array of groups who have each their officials. The activities ofthis project will be carried out by the different groups with monitoring being closely done bythe CBOs management team.In the individual proposals, each activity is described as how they will be undertaken andwhile compiling this report, the CBOs management team scrutinised to ensure that theywould be sustainable.BENEFICIARIESThe beneficiaries of the project are the residents of Kathonzweni District. Each membergroup has outlined clearly their direct beneficiaries through the various project proposals.OPERATIONAL RESPONSIBILITIESThe proponent is a Community Based Organization that has been newly formed. It is the onlyof its kind in the area since it is composed of various groups undertaking an array of projects.The idea is to finally bring a complete overhaul of the area by addressing various socio-economic issues affecting the people of Kathonzweni District.PROJECT SUSTABILITYSustainability of the project shall be achieved through the following:Capacity building and empowerment.The 130 member groups will be mobilized through seminars, meetings on empowermentconcerning the project.Members’ full participation in the projectThere is expected maximum participation in the project by the member groups. Further, eachmember group shall ensure the full participation of its members. This will enable them toappreciate the fact that the project has not been forced from outside hence belongs to themCost effectivenessFor the project to be sustainable enough, it requires the project is implemented according tothe time schedule and resource schedule as stated in the project proposals. Also there shall befull accountability of the project monies, transparency and audits to establish this as the needmay arise.Sourcing for more funds/partnering with stakeholdersSince the donor is expected to withdraw after some time, more funds will be sourced fromother donors. HOWEVER, at this point in time we wish to state clearly that we are notbanking on dependency syndrome. It is expected that by the time of full and successful
implementation of this project, most of our dreams will have been achieved. However wewant to be the type of CBO that partners with various stakeholders in different developmentactivities. Therefore if need be we will write proposals to relevant donor where it is evidentthat we can’t bear the cost on our own. Thus the project management team is supposed to betrained on proposal writing skills that is, resource mobilization.MONITORING AND EVALUATIONMonitoring and evaluation shall be undertaken throughout the project cycle. The projectmanagement committee shall be responsible for monitoring while an external expert shall beresponsible for the evaluation of the project during two stages of the project.Reasons for monitoring and evaluation To ensure that every activity is done as per the activity schedule To ensure that the allocated funds are utilized as per the budget drawn. This minimizes the embezzlement of project fund and for transparency and accountability. To adhere to the objectives of the project. To find out if the project has adhered to the needs of the stakeholders and make adjustments where possible or necessary.Monitoring and Evaluation Questions to the beneficiaries From your own opinion what has been the main cause of food insecurity in your area? Which is the mainly affected group(e.g. women,children,men etc) Do you think this project has helped in alleviating food insecurity/poverty in the area? As the beneficiaries of the project were you fully involved in the project as your own? How has been the relationship between you and the project management team? Were the resources well utilized in achieving the main goal they were meant for? If not, why? What strategies will you embrace as a community to ensure the sustainability of the project?To be answered by the project management team Why did you come up with this project? How far have you gone with the alleviation of food insecurity/poverty in your target area? What was the response of the stakeholders to the project? What challenges have you faced throughout the entire project cycle? What are your future plans for other projects that you will be carrying out as a group
EVALUATION PLANType of evaluation Responsibility Expected outputMid-term evaluation External expert Mid-term evaluation reportFinal evaluation External expert Final internal evaluation report
APPENDICESAPPENDIX I:BUDGET OF THE PROJECTThe budget of Kanini Kaseo Community Based Organization has been derived from thegroup budget of the various project proposals. The groups have factored in how the funds willbe utilised in accordance with the resource schedules. The budget is just an estimate but wehave rationalised the costs as much as possible so as to reach a workable figure. KANINI KASEO C.B.O KYUNYU NUMBER OF AMOUNT INNO. ACTIVITY GROUPS NAME MEMBERS KSHS. 1 Goat keeping Taa wa Kyunyu 26 1,458,675.00 2 Goat keeping Ngenda Undu 40 562,500.00 3 Poultry Rearing Umiisyo wa Aka Ndiwa Manza 16 688,000.00 4 Goat keeping Kwakya Tene 23 3,000,000.00 5 Poultry Rearing Ngwate Ngukwate Kwanyaa 15 218,100.00 6 Dairy Farming Wikwatyo wa Miwani - 800,000.00 7 Goat keeping Wendo wi Kyeni 23 830,000.00 8 Bee keeping Mbukilye Nukile 21 1,325,000.00 9 Goat keeping Kiitui kya Kyunyu 16 900,000.00 10 Goat keeping Ngiluni 36 1,327,200.00 11 Poultry Rearing Winganga 33 925,700.00 12 Goat keeping Kiangini Adult 29 700,000.00 13 Goat keeping Wendo wa Atumia 22 900,000.00 14 Poultry Rearing Baraka Kiangini 20 1,000,000.00 15 Oxen Keeping Ndumina Aume Matheani 23 815,000.00 16 Goat keeping Nyota Mpya kwa Kavisi 24 60,000.00 17 Goat keeping Mwangaza Manza SHG 19 885,700.00 18 Goat keeping Ushirika wa Walemavu Kitise 32 631,600.00 19 Goat keeping Ndwiike Ngutwiike 14 250,000.00 20 Goat keeping Kitui kya Atumia Kisasayani 40 500,130.00 21 Goat keeping Thome wa Kitise 21 78,000.00 22 Goat keeping Wendo wa Matulaani Kitise 35 359,000.00 23 Oxen Keeping Wendo wa Kisayani 26 856,000.00 24 Goat keeping Osa kana wosye Munaathi "B" 15 600,000.00 25 Goat keeping Ngasisye Nguasyisye 22 347,720.00 26 Goat keeping Mbata SHG 32 700,000.00 27 Goat keeping Wumiisyo Wa Misyi Kitise 19 581,400.00 28 Goat keeping Kamina Ngui Kiangini 35 661,500.00 29 Goat keeping Wendano wa Mbusyani 45 636,000.00 30 Goat keeping Muamba wa Ngunguuni 23 498,000.00
31 Goat keeping Kwa Luma SHG 31 498,000.0032 Goat keeping Ngone Mwaitu Tunathi 18 720,000.0033 Goat keeping Kiteei Adult Centre 35 1,000,000.0034 Goat keeping Kanini Kaseo Kiangini 18 360,000.0035 Dairy Farming Kamina Ngui Jourmor - 871,200.0036 Goat keeping Anza Manza disabled 20 607,600.0037 Goat keeping Mundu wa Andu 31 85,000.0038 Oxen Keeping Ngunguuni Women Group 22 688,180.0039 Goat keeping Kituluni disabled 29 844,000.0040 Goat keeping Kyunyu Youth group - 675,000.0041 Goat keeping Syethe Adult Centre 60 300,000.0042 Poultry Rearing Wumiisyo wa Aka Nduva Kitise 26 468,000.0043 Goat keeping Ndethye Ngutethye Kiangini - 520,000.0044 Goat keeping Ngwata Mwana Kitise 19 290,000.0045 Goat keeping Kamina Ngui Kitise 10 250,000.0046 Poultry Rearing Morning Star Kwanyaa 18 480,840.0047 Goat keeping Itambya ya mbee Manzani 29 900,000.0048 Oxen Keeping Blue Star Manyuu 25 937,500.0049 Oxen Keeping Kwa-Kavisi young Women 18 800,000.0050 Oxen Keeping Ngone Mwaitu Mbata 34 605,850.0051 Goat keeping Tei wa Kitise Windows - 300,000.0052 Oxen Keeping Mikauni Women Group 27 800,000.0053 Oxen Keeping Katangini Syana Ndiwa 16 521,775.0054 Oxen Keeping Kuweta na Kwika 14 354,900.0055 Oxen Keeping Wumianisyo Kwa Nyaa 20 500,000.0056 Dairy Farming Wendo Museo SHG 19 500,000.0057 Oxen Keeping Ndethye Ngutethye Ngunguuni 21 725,100.0058 Goat keeping Woni Wa Wo Kiangini 26 497,000.0059 Goat keeping Kanini Kaseo Kyunyu 35 1,310,000.0060 Goat keeping Mbulutini Women Group 30 267,000.0061 Oxen Keeping Wasya wa Athi Matheani 12 780,000.0062 Goat keeping Ngwatanyo ya Katangini 25 300,000.0063 Goat keeping Lilii Women Group 23 737,150.0064 Poultry Rearing Baraka Youth Group Kitise 20 680,750.0065 Oxen Keeping Kwa Nyaa Erosion Cover 20 700,000.0066 Oxen Keeping Kauvonge Ka Aka Kitise 28 900,000.0067 Oxen Keeping Wendo Youth Group 41 600,000.0068 Goat keeping Kithito SHG 17 510,000.0069 Poultry Rearing Kaungile Women Group Kitise 25 600,000.0070 Poultry Rearing A.I.C Kiangini Imani 21 141,750.0071 Poultry Rearing Kumya Ukya Ikaasuni Mbuvo 24 396,000.0072 Poultry Rearing Wasya wa wo Kwa Nyaa 11 593,800.00
73 Oxen Keeping Kithito Kya Aka Ndiwa 36 500,000.00 74 Goat keeping Ninye Mweene Kindu 115 2,500,000.00 75 Dairy Farming Ngusye Kitise 16 640,000.00 76 Oxen Keeping Wazazi Wa Walemavu Athiani 15 600,000.00 Wendo Wa Muika Ngomano 77 Poultry Rearing W.G 22 201,000.00 78 Goat keeping Wikwatyo wa Atumia Kituluni 15 420,000.00 79 Poultry Rearing St. Juliana - 212,700.00 80 Poultry Rearing Kasau Maau Eli 24 752,000.00 81 Oxen Keeping Woni Museo Kitise SHG 25 750,000.00 TOTAL:- 54,287,320.00 NUMBER OF AMOUNT INNO. ACTIVITY GROUPS NAME MEMBERS KSHS. Cassava 1 Processing Unit Mbuvo Commercial 380 3,854,900.00 2 Trade Cereals Young Generation Kwa Nyaa 11 388,000.00 Wendo Wa Mwana SHG 3 Posho Mill Katangini 19 632,000.00 Aka Ndiwa Women Group- 4 Posho Mill Mwania 15 500,000.00 5 Village Bank Vinya Wa Kyunyu SHG 26 3,000,000.00 6 Green House Kithito SHG Athiani 18 500,000.00 7 HIV project Athiani Care Givers - 322,000.00 HIV project Wikwatyo Youth Group Mbuvo- 8 Kaluni 15 800,000.00 HIV project 9 Ngwate Ngukwate-Kitise 27 450,000.00 HIV project Tabitha Women Group- 10 Matheani 15 400,000.00 HIV project Kitise Community Based Health 11 Workers - 850,000.00 HIV project 12 Kathituni Weaving-Mbata 22 668,700.00 HIV project Tei wa Aka Kitise Women 13 Group 31 570,000.00 HIV project 14 Kwa Mbata SHG 22 592,500.00 15 Tree Nursery Munathi Community 53 688,120.00 16 Tree Nursery Muungano Wa Ngunguuni 23 299,000.00 Agricultural 17 activities Wailyo Wa Kyunyu 20 1,000,000.00 18 Agric. Kamina Ngui Syethe 25 305,650.00 19 agric. Ikwata Ya Mwana SHG Kitise 25 289,750.00 20 Agric. Wendo Wa Kalimani-Kitise 18 587,230.00
21 Tree Nursery Wendi Witu SHG Maau Eli 25 435,000.00 22 Tree Nursery Manza Adult Education Centre 20 382,100.00 23 Tree Nursery Mwanzo Mpya SHG-Kitise 21 237,200.00 24 Tree Nursery Kamina Thina-Munathi 40 305,000.00 25 Tree Nursery Uvandi wa Miti-Mbuvo 32 874,500.00 26 Tree Nursery Vinya Wa Milute-SHG 30 1,200,000.00 TOTAL:- 20,131,650.00 SUMMARY OF THE BUDGET NO. OF SOCIAL AMOUNT INNO. SERVICE GROUPS KSHS 1 Livestock 81 53,323,120.00 Social 2 Empowerment 6 8,874,900.00 HIV/AIDs 3 projects 8 4,653,200.00 4 Agric. 12 6,603,550.00 Water Harvesting (19) 15,279,920.00 5 Environment Soil Conservation (4) 23 2,196,200.00 TOTALS 130 90,930,890.00CBO ADMINISTRATION: KSHS10, 000,000.00GRAND PROJECT COST: KSHS 100,930,890.00 = 989,581.53 EurosExchange rate 1 euro = 102 KShs
APPENDIX 2:CONSTITUTION OF KANINI KASEO CBOARTICLE 1: PREAMBLEThis Community Based Organisation was started by Kanini Kaseo women group in 2010.The group then decided to partner with other groups from the division to form a CBO in2012. This CBO shall stand non-political and any political issues will not be entertained inthe CBO whatsoever.ARTICLE 2: NAME OF THE CBOAll the group leaders where called on the 18th of May 2012 to formulate the CBOs by-lawsand constitution and unanimously agreed the CBOs name to be KANINI KASEO CBOKYUNYU.ARTICLE 3: CBO’S LOCATIONThe CBOs address shall be P.O Box 12-90302, Kathonzweni, and will be operating inKathonzweni District of Makueni County, and members shall be drawn from the district.The offices shall be located at Kyunyu Village where meetings shall be held unless otherwiseagreed by members.ARTICLE 4A: CBO’S MEMBERSHIP (i)Membership shall be open to all groups i.e. women groups, men groups, self help groupsand youth groups. (ii)All groups in the CBO shall pay a non-refundable membership fee of Ksh. 1,000, whichshall be reviewed from time to time.(iii) The CBOs membership fee of KSH. 1000 shall be renewed annually, subject to changeby management committee’s minutes.ARTICLE 4B: CEASURE OF MEMBERSHIPA group shall cease its membership; i. Voluntarily and ii. can be suspended if it does not meet the CBOs requirementsARTICLE 5A: ESTABLISHMENT OF THE CBO MANAGEMENT COMMITTEE i. The CBO management committee shall be composed of 25 members and 2 co-opted members ii. The committee shall comprise of the: - chairperson, secretary, treasurer, v/chairperson, v/secretary, who will be the executive committee.
iii. The co-opted members will be full committee members but shall not be voting during a decision makingARTICLE 5B: TIME /TENURE OF OFFICE i. The organisation’s annual year shall start from 1ST July to 30th June of the following year. ii. The management shall stay in office for 5 years after which general election shall be held to establish new office iii. By-election shall be held when an official dies or when one does not render the CBOs services as required. This shall be done after committees resolution and approved by all members or 2/3 majority. iv. If there is a need to overhaul the management committee, 1/3 of the committee members MUST remain in the office. v. During general election, voting shall be done through secret ballot and shall be PRESIDED over by chief/DGSDO vi. Notice calling the elections must reach the recipients 14 days before the material date of the meetings vii. The notice must bear the secretary’s signature and the CBOs rubber stamp to officialise the notice. viii. If the meeting does not reach a quorum as per Article 5B (iii) the elections shall be adjourned and new notice shall be written calling members for the same agenda. ix. If the quorum does not reach 2/3, the quorum of the previous attendance shall dictate the election.ARTICLE 6: FUNCTIONS OF THE COMMITTEE 6A) CHAIRPERSON i. The Chairperson shall be chairing all the CBOs meetings and shall be the contact person on all matters ii. He/she shall be coordinating all the CBOs project activitiesiii. He/she shall ensure that there is proper running of the project by motivating the other officials and other CBO membersiv. He/she must approve all cash contributions made by the groups v. He/she must be a signatory to the organisation’s bank accountvi. He/she shall represent the organisation in different functions
vii. He/she shall follow the CBO debts and debtorsviii. He/she shall sign contracts, M.O.Us on behalf of the CBO ix. He/she shall prepare and read Chairman’s report during annual general meetings6B: SECRETARY i. He/she shall be taking/reading the general and committee resolutions during the meetings ii. He /she must be a signatory to the groups bank account iii. He/ she shall represent the CBO in different functions iv. He/she shall sign contracts, M.O.Us on behalf of the CBO v. He/she shall be answering all the correspondents to the CBO and keep the corresponded to the CBO vi. He/she shall be the chairperson’s advisor.vii. He/she shall be preparing and reading the secretaries reports during annual general meetings.6 C. TREASURER i. He/she shall keep all monies, cash at hand, and cash at bank in the cash book. ii. He/ she shall keep all the cash the cash receipts, and he/ she shall be making quorum during executive meetings. iii. He/she shall be a signatory to the CBOs bank account. iv. He/she shall sign contracts, M.O.U s on behalf of the CBO. v. He/she shall prepare and present the treasure’s report and balance sheet during annual general members meetings.D. VICE-CHAIRPERSON i. Duties of the V/Chairperson shall be the duties of the chairperson except cash withdraws or signing contracts. ii. Perform any other functions assigned by the chairperson.
E. VICE-SECRETERY i. He/she shall take all the responsibilities undertaken by the secretary except cash withdrawals and signing of contracts. ii. He/she shall make a quorum during executive meetings. iii. He/she shall perform any other duty assigned by the secretary.F. COMMITTEE MEMBERS i. They shall be attending the committee meetings without failure. ii. They shall keep the committee minutes in secrets iii. They will be passing the committee resolutions and approve proposals which will use the CBOs funds.G. GROUP MEMBERS OF THE CBO i. They must attend all the CBOs meetings. ii. They must support the CBO materially and financially to meet its objectives.ARTICLE 7: CBO’S MEETINGSThe CBO shall have i. Executive meetings ii. General meetings iii. Special general members meetings iv. Annual general members meetingsExecutive meetings: - this will comprise of the 3 executive officials and the 2 vices. Themeeting will be done once per month and when there will emerge an emergency issue.Committee meetings shall be held quarterly every year or when emergency issues arise andas per article 5B (vi)General members meetings shall be held after 6 months or when emerging issues arise andas per article 5B (vi). Annual General Member’s meetings shall be held yearly.Special General members meetings shall be held during the elections/by-elections andgeneral member’s elections or when emerging issues arise from members/committeemembers.ARTICLE 8: OBJECTIVESA (i) By the end of the year 2020, the CBO intends to reduce poverty in the area among thecommunity by 50% through empowering social-economic activities which the group’smembers of the CBO shall be doing.
B) SPECIFIC OBJECTIVES i. Increase knowledge on various economic enterprises ii. Increase income off the community iii. Improve the community’s health iv. Increase community participation in economic activities v. Improve the area’s economy hence improve the living standards of the peopleC) ACTIVITIES i. Monitoring and evaluating group’s projects ii. Give the groups advice on sustainability of their projects iii. Raise/source for funds to empower the groups on their project activity implementations. iv. Empowering the groups to implement their project activities v. Ensure proper partnership and collaboration with the line ministries/departments which are identified as; a) Agriculture and livestock extension b) Social economic and community empowerment c) Water and sanitation d) P.H.O and HIV/AIDs e) Environment and forestry services. vi. Writing the CBOs progress reports to the relevant offices including to the donor agencyvii. Ensuring proper utilisation of the CBOs fundsARTCLE 9: CBO FINANCESA: SOURCES OF CBO’S FUNDSThe CBO will get its funds from the groups, donors and fund raising projects, other wellwishers and government ministries/departments.B: UTILISATION OF CBO’S FUNDSFunds of the CBO shall be utilised;
i. In funding the project activities implementation ii. Procurement of project construction materials iii. Equipping the CBO with stationary equipments iv. Equipping the CBO with furniture v. Preparing for fund raising activities of the CBO vi. Payments of wage/ piece workersvii. Procurement of groups proposed livestockviii. Procurement of proposed groups water tanks, motorised water pumps and pipes. ix. Meeting the cost of sinking water boreholes, shallow wells, construction of earth dams, sand dams, fish ponds, and sensitization and awareness creation on HIV/AIDs, TB and water borne diseases. x. Preparation of the chairperson, secretary and treasurer’s reports xi. Paying the CBOs external auditorxii. Paying allowances.xiii. Vaccination and treatment of the livestockxiv. Training of the CBO management committee and groups committeeARTICLE 10: SECURITY OF THE CBO ASSETS i. The CBO management committee has established small sector committees to ensure proper trainings of the groups are held as proposed by the groups ii. The sub committees shall also ensure security of groups assets, livestock and other project assets iii. The other CBO assets under the management jurisdiction which include office equipment, land and structures will be managed by the CBO management committee. iv. Any emerging malpractices shall be reported to the CBO management committee and the chairperson shall take action.ARTICLE 11: PARTNERS AND COLLABORATORS i. As per Article 8C (v), the CBO will collaborate with them.
ii. Other stakeholders shall be provincial administration, donor agency and any other interested NGO organ.ARTICLE 12: DISSOLUTION OF THE C.B.O i. The KANINI KASEO CBO-KYUNYU shall stay because the community has adopted it with positive attitude. ii. It is a Christian foundation and therefore the CBO must live for a long time. iii. If it will happen to dissolve the CBO, the land and the structures in it shall be owned by the community(CBO members) iv. All the water structures under the CBO shall remain to be the property of the community where the community is. v. All the livestock projects and other project equipment shall remain to property of the group.ARTICLE 13: OPERATIONAL RULES AND REGULATIONSThe following shall be rules and regulations that the CBO shall have for proper running of theprojects:- i. For a group to be a member of the CBO it must pay a non-refundable fee of KShs. 1,000 and nay other administrative costs passed by the management committee. ii. Each group shall be entitled to pay affiliation fee of KShs. 200 annually which is also non-refundable subject to change as per the committee’s resolution. iii. All payments shall be done within the agreed period of time as per the committee’s resolutions. iv. All payments done shall be issued with an official receipt to ensure transparency and accountability. v. Malpractice shall not be entertained whatsoever. Any individual involved in malpractices and/or misappropriation of funds shall be fined as per the seating management committees resolutions or the group to be suspended from being a member of the CBO vi. The CBO must sign a Memorandum of Understanding (MoU) between the land lord and the CBOs officials as per the groups constitution Article 6A (viii), 6B (v) and 6C (iv) if the land does not belong to the community.
vii. In case a member dishonours the MoU he/she will be entitled to pay the incurred expenses by the CBO or by the group.viii. No member of the CBO will be allowed to bring politics in the CBO’s management and if one ought to do so, he/she will be entitled to pay a fine which will be entitled to pay a fine which will be imposed by the management committee.ARTICLE 14: AUDITINGAuditing shall be done annually by external auditors who will be called by an official letterpassed by management committee. The report will be presented by the auditor during annualgeneral meeting.