Fun Facts  90% of corporate memory exists on paper  70% of “white-collar” worker time is spent processing paper document...
Sreedharan Srinivasan,                     Manager, EIS Architecture & Delivery – GDC                              Sreedha...
Content Management Solutions    ©2012 Iron Mountain Incorporated. All rights reserved. Iron Mountain and the              ...
Agenda                     Business Challenges                           Address Them                                Appro...
Business Challenges                                                                                          Deliver a    ...
and get this …   You better   plan!CONFIDENTIAL AND PROPRIETARY INFORMATION OF IRON MOUNTAIN   6
Think Inside the Box *Organizations typically have about 80% of unstructured data and is growing 10-50x than structured da...
Something to ThinkCONFIDENTIAL AND PROPRIETARY INFORMATION OF IRON MOUNTAIN   8
Structured versus Unstructured Data Need a system that delivers the right content to the right person at the right time, a...
DMS to Address a Variety of AreasCONFIDENTIAL AND PROPRIETARY INFORMATION OF IRON MOUNTAIN   10
Document Management Solutions Overview                                                        Scanned                     ...
Basic Architecture                          Web Browser                       Application Layer        3rd Party Applicati...
Our DM Solution - DCSCONFIDENTIAL AND PROPRIETARY INFORMATION OF IRON MOUNTAIN   13
DRCMi SolutionCONFIDENTIAL AND PROPRIETARY INFORMATION OF IRON MOUNTAIN   14
Structuring the Unstructured Data                                                             Owner                       ...
Modeling Image Documents – Our Approach Drivers  Models contain customer specific metadata                     Content  ...
Search and Delivery Options Search Options  Basic Search Criteria (Name, Invoice Number etc.)  Advanced Search (Combinat...
A Few Use Cases for Search Criteria • Invoices scanned on Jan 24 2007 and for ABC • Invoices more than $100,000 • Presenta...
Some of our DMS and CM Solutions • Image on Demand • X-rays on Demand • Digital Capture Solution (DCS) • Digital Record Ce...
Document and Content Management & ModelingSreedharan SrinivasanManager(EIS Architecture & Delivery)Iron Mountain ServicesD...
Questions            21
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Information excellence 2012feb_ironmountain_srinivasan_sridharan_contentmodeling

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Information Excellence 2012 Spring Summit "DATA DYNAMICS"
Document and Content Management & Modeling
Sreedharan Srinivasan (EIS Architecture & Delivery) Iron Mountain

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Information excellence 2012feb_ironmountain_srinivasan_sridharan_contentmodeling

  1. 1. Fun Facts  90% of corporate memory exists on paper  70% of “white-collar” worker time is spent processing paper documents  90% are merely shuffled 15% misfiled/misplaced; Half of them get lost  30% used daily contain obsolete information  Professionals spend 5-15% of their time reading information, but up to 50% looking for it  An average document gets copied 19 times Source: Coopers & LybrandCONFIDENTIAL AND PROPRIETARY INFORMATION OF IRON MOUNTAIN 1
  2. 2. Sreedharan Srinivasan, Manager, EIS Architecture & Delivery – GDC Sreedharan Srinivasan, Manager (EIS Architecture & Delivery), Iron Mountain Services Sreedharan is the Manager of Architecture and Delivery Team at Iron Mountain’s Bangalore Global Delivery Center Sreedharan has 14 years of IT consulting experience specializing in end-to-end DW/BI solutions; Worked in diverse industries with proven success playing both technical and managerial roles. Currently, he is the Architecture and Delivery Head for EIS/BIS group of Iron Mountain GDC anchoring Delivery, Architecture, Competency and Operations.CONFIDENTIAL AND PROPRIETARY INFORMATION OF IRON MOUNTAIN 2
  3. 3. Content Management Solutions ©2012 Iron Mountain Incorporated. All rights reserved. Iron Mountain and the 3 design of the mountain are registered trademarks of Iron Mountain Incorporated.
  4. 4. Agenda Business Challenges Address Them Approach and Architecture Our Solutions Q&ACONFIDENTIAL AND PROPRIETARY INFORMATION OF IRON MOUNTAIN 4
  5. 5. Business Challenges Deliver a Provide consolidated seamless access view of to information information & any time, any applications place while managing costs Enable Deliver a complete, compliance with integrated, corporate & external mandates collaborative which impose platform for standards & information regulations managementCONFIDENTIAL AND PROPRIETARY INFORMATION OF IRON MOUNTAIN 5
  6. 6. and get this … You better plan!CONFIDENTIAL AND PROPRIETARY INFORMATION OF IRON MOUNTAIN 6
  7. 7. Think Inside the Box *Organizations typically have about 80% of unstructured data and is growing 10-50x than structured data! Source: WikiCONFIDENTIAL AND PROPRIETARY INFORMATION OF IRON MOUNTAIN 7
  8. 8. Something to ThinkCONFIDENTIAL AND PROPRIETARY INFORMATION OF IRON MOUNTAIN 8
  9. 9. Structured versus Unstructured Data Need a system that delivers the right content to the right person at the right time, and in the right context. Such a system is called Content Management.CONFIDENTIAL AND PROPRIETARY INFORMATION OF IRON MOUNTAIN 9
  10. 10. DMS to Address a Variety of AreasCONFIDENTIAL AND PROPRIETARY INFORMATION OF IRON MOUNTAIN 10
  11. 11. Document Management Solutions Overview Scanned Images/Faxes Physical Scanning Document Document Management Indexing System Fax Workflows Versioning Security Web Submission Audit Reports Electronic Records Content Search Management Office Documents Retention Disposition Physical Records Management EmailsCONFIDENTIAL AND PROPRIETARY INFORMATION OF IRON MOUNTAIN 11
  12. 12. Basic Architecture Web Browser Application Layer 3rd Party Applications Authenticate & Access System Layer Manage & Deliver Content Data Layer Data Storage LayerCONFIDENTIAL AND PROPRIETARY INFORMATION OF IRON MOUNTAIN 12
  13. 13. Our DM Solution - DCSCONFIDENTIAL AND PROPRIETARY INFORMATION OF IRON MOUNTAIN 13
  14. 14. DRCMi SolutionCONFIDENTIAL AND PROPRIETARY INFORMATION OF IRON MOUNTAIN 14
  15. 15. Structuring the Unstructured Data Owner Date Document & Type Time Category Location & Content & Desc Size Audit Data & Security Status & Policies Gather the metadata, organize and render them to the users so they can locate and retrieve the data.CONFIDENTIAL AND PROPRIETARY INFORMATION OF IRON MOUNTAIN 15
  16. 16. Modeling Image Documents – Our Approach Drivers  Models contain customer specific metadata Content  Used in the internal process of the customer  Requirements driven  Serve many industries  Enable end user to decide how to search for retrieval Model  Generic variable – value pair  Includes metadata as well as extracted dataCONFIDENTIAL AND PROPRIETARY INFORMATION OF IRON MOUNTAIN 16
  17. 17. Search and Delivery Options Search Options  Basic Search Criteria (Name, Invoice Number etc.)  Advanced Search (Combination of metadata and data)  Recently Used Criteria Retrieval/Delivery Modes  Email  FTP  Physical Media  VPN or a Dedicated Connection  Iron Mountain Repository or Customer RepositoryCONFIDENTIAL AND PROPRIETARY INFORMATION OF IRON MOUNTAIN 17
  18. 18. A Few Use Cases for Search Criteria • Invoices scanned on Jan 24 2007 and for ABC • Invoices more than $100,000 • Presentation from a seminar at San Jose, CA • Documents that are older than 2 yearsCONFIDENTIAL AND PROPRIETARY INFORMATION OF IRON MOUNTAIN 18
  19. 19. Some of our DMS and CM Solutions • Image on Demand • X-rays on Demand • Digital Capture Solution (DCS) • Digital Record Center for Images (DRCi) • Digital Record Center for Medical ImagesCONFIDENTIAL AND PROPRIETARY INFORMATION OF IRON MOUNTAIN 19
  20. 20. Document and Content Management & ModelingSreedharan SrinivasanManager(EIS Architecture & Delivery)Iron Mountain ServicesData Dynamics Information Excellence Spring 2012 SummitCONFIDENTIAL AND PROPRIETARY INFORMATION OF IRON MOUNTAIN
  21. 21. Questions 21

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