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Na2009 enus fa_03

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  • 1. Chapter 3: Fixec Asset ReclassificationsCHAPTER 3: FIXED ASSET RECLASSIFICATIONSObjectives The objectives are: • Transfer, split, or combine an asset. • Set up a partial disposal of an asset. • Set up a combining assets.Introduction Fixed Asset Reclassifications in Microsoft Dynamics NAV 2009® describe the basic information on the function in how to reclassify a fixed asset. Reclassifications for fixed asset is usually used for: • Transferring an asset to another location. • Splitting an asset • Disposing of only a part of the asset. • Combining two assets. Microsoft Official Training Materials for Microsoft Dynamics ® 3-1 Your use of this content is subject to your current services agreement
  • 2. Fixed Assets in Microsoft Dynamics® NAV 2009Asset Transfers Assets transfers can be used to transfer, split, or combine assets. All posting from asset transfers occurs in the Reclassification Journal. Some companies frequently transfer assets from one location to another. For example, assume that, while an asset is being assembled, a worker put it in the warehouse. When it is finished, someone must move it to the another room in the administration. A company always needs have an exact overview over the location of all its assets, therefore must this process also be registered in Microsoft Dynamics NAV 2009. Asset Transfer To transfer an asset from one location to another location in Microsoft Dynamics NAV 2009 follow these steps: 1. Set up a new fixed asset. 2. Enter the new location in the FA Location Code field. 3. Create a Depreciation Book for asset. 4. Move 100 percent of the assets acquisition cost and depreciation by opening the FA Reclass. Journals. 5. In the FA Reclass. Journal page specify: o FA Posting Date - The date of the reclassification. o Document No. - The document number for the transaction. o FA No. - The number of the asset transferring from. o New FA No. - The number of the asset that you are transferring to. o Description - A text description for the transaction. o Reclassify Acq. Cost Amount and Reclassify Acq. Cost % - The amount of the asset acquisition cost to be transferred. This can be entered as a percentage or an amount. o Reclassify Acquisition Cost - The option to select whether to transfer the acquisition cost.3-2 Microsoft Official Training Materials for Microsoft Dynamics ® Your use of this content is subject to your current services agreement
  • 3. Chapter 3: Fixec Asset Reclassifications o Reclassify Depreciation - The option to select whether to transfer the depreciation. o Insert Bal. Account - If balancing accounts are set up in the FA Posting group, select this option so that the system inserts the balancing accounts; otherwise leave it blank. FIGURE 3.1 FA RECLASS. JOURNAL 6. Complete the journal lines and then click Reclassify. Microsoft Dynamics NAV 2009 automatically creates lines in the FA G/L Journal by using the specified template and batch. You can post these lines against one another. However, you do not have to insert the balance accounts. When you post this FA G/L Journal, both the fixed assets entries and the G/L entries move automatically from one asset account to another. You can enter these reclassifications by printing the Fixed Asset - Book Value 02 report, that gives you an overview of the total of all assets or each asset. Splitting Fixed Assets Fixed assets are split in the Reclassification Journal similar to the way an asset is transferred. The only difference is that you transfer to multiple assets. This mean that you can use a Reclassification Journal to split one asset into two, and still keep part of it as the original asset. For example 25 percent is going to Fixed Asset no. FA000060, 45 percent is going to Fixed Asset no. FA000070, and Fixed Asset no.FA000050 keeps 30 percent. Microsoft Official Training Materials for Microsoft Dynamics ® 3-3Your use of this content is subject to your current services agreement
  • 4. Fixed Assets in Microsoft Dynamics® NAV 2009 If the precise percentage is unknown, then use a reclassification amount. This amount refers to the original acquisition amount. Before you transfer acquisition and depreciation to new assets, you must first set up the new asset.Partial Disposal of an Asset A asset can partly be disposed similar to the way an asset is split. To partly dispose an asset follow these steps: 1. Set up the new asset for the partial disposal amount. 2. Post a reclassification of the part to sell. 3. Post the disposal to the new asset. Microsoft Dynamics NAV 2009 automatically calculates the gain or loss of the partial disposal accurately. NOTE: When you post the partial disposal sales goes to the original asset. The system will handle the asset as if it is completely sold. You cannot post additional entries to the asset after you post an entry with the FA posting type; Disposal. Usually, the reduced sales price for the partial disposal will also incur a loss. However, posting a partial disposal in this manner is incorrect.Combining Assets An asset can be combined with another asset similar to the way an asset is split. The only difference is that combining assets typically transfer 100 percent of the amount of the asset to the new asset. The FA No. field contains the asset to be combined from and the New FA No. field is the asset it is being combined into.Summary Microsoft Dynamics NAV 2009 Fixed Assets Reclassifications explains the process and the functionalities of reclassification of Fixed Assets when a company has to transfer, splitting, partial disposal, and combining fixed assets.3-4 Microsoft Official Training Materials for Microsoft Dynamics ® Your use of this content is subject to your current services agreement
  • 5. Chapter 3: Fixec Asset ReclassificationsQuick Interaction: Lessons Learned Take a moment and write down three key points you have learned from this chapter 1. 2. 3. Microsoft Official Training Materials for Microsoft Dynamics ® 3-5 Your use of this content is subject to your current services agreement
  • 6. Fixed Assets in Microsoft Dynamics® NAV 20093-6 Microsoft Official Training Materials for Microsoft Dynamics ® Your use of this content is subject to your current services agreement