Ms access

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Ms access

  1. 1. By<br />M.VENMUKIL<br />
  2. 2. A powerful database program you can use to store all kinds of information<br /> What a database program?<br /> A Database program is a collection of information that is organized into a list and stored in a structuredmanner.<br />Microsoft Access<br />
  3. 3. What a Database program lets you do?<br /><ul><li>Store Information
  4. 4. Find Information
  5. 5. Analyze and print information
  6. 6. Manage information
  7. 7. Share information</li></li></ul><li>DATABASE OBJECTS<br />TABLES<br />Tables store database data in rows and columns. A DB should contain atleast one table.<br />QUERIES<br /> Ask questions of data stored in table.<br />FORMS<br />Forms are custom screens that provide and an easy way to enter and view data in table ore query.<br />REPORTS<br />Present data from a table or query in a printed format<br />
  8. 8. PAGES<br />Page designed for viewing and working with MS Access from an intranet and internet.<br />MACROS<br />To perform routine task by automating them <br />into a single command<br />MODULES<br />Like automate tasks but by using a built in program language using VB. More powerful and complex than macros<br />
  9. 9. TABLES<br />
  10. 10. CREATING IN DESIGN VIEW<br />
  11. 11. PRIMARY KEY<br />
  12. 12. SAVING TABLE<br />
  13. 13. TABLE CREATED<br />
  14. 14. TABLE<br />
  15. 15. 2.CREATING TABLE USING WIZARD <br />
  16. 16. SAVING THE TABLE NAME AND SETTING PRIMARY KEY<br />
  17. 17. RELATIONSHIP<br />
  18. 18.
  19. 19.
  20. 20. FORM VIEW<br />
  21. 21. 3.CREATING TABLE BY ENTERING DATA<br />
  22. 22. SAVE TABLE <br />
  23. 23. PRIMARY KEY<br />
  24. 24. QUERIES<br />
  25. 25. CREATING USING DESIGN VIEW OR USING WIZARD<br />
  26. 26. DESIGN VIEW<br />
  27. 27. FIELD NAME ,TABLE ,CRITERIA<br />
  28. 28. QUERY OUTPUT<br />
  29. 29. CRITERIAS<br />= , >= , <= , = , > , < - Find records according to the criteria<br />BETWEEN - Eg. Finds records between 1/1/2010<br />and 5/12/2010.<br />LIKE - Eg. Finding Name starting with <br /> Like “m*”<br />NOT - Eg. Find Name not starting with<br /> Not “ma”<br />IS NULL - Eg. Find records whose fields are <br /> empty<br />IS NOT NULL - Eg. Finds record whose fields contain values.<br />
  30. 30. USING WIZARD<br />
  31. 31.
  32. 32.
  33. 33. SELECT QUERY<br />Select queries and find data from one or more data and display<br />CROSSTAB QUERY<br />Summarizes data in a table format<br />Make-Table Query<br />MAKE-TABLE QUERY<br />Creates a new table from all or part of the data in one or more tables. Useful for backing up and exporting information.<br />UPDATE QUERY<br />Updates selected information in a table. For example, you could raise the prices on by 15 percent.<br />APPEND QUERY<br />Appends or adds selected records from one table to another table. Useful for importing information into a table.<br />DELETE QUERY<br />Deletes selected records from one or more tables.<br />
  34. 34. FORMS<br />
  35. 35. WHY DO WE NEED FORMS?<br />Easier to View and Use<br />See Data Any Way You Want<br />Combine Data from Linked Tables<br />
  36. 36. DROPDOWN BOX LIST BY USING TABLE CONTENT<br />
  37. 37. USING WIZARD<br />
  38. 38.
  39. 39. FINAL FORM<br />
  40. 40. REPORTS<br />
  41. 41. DESIGN VIEW<br />
  42. 42. REPORT THROUGH DESIGN VIEW<br />
  43. 43. ONE OF THE OPTION IN WIZARD FOR THE STYLE OF THE REPORT<br />
  44. 44. WIZARD REPORT <br />
  45. 45. MACROS<br />
  46. 46. MACRO<br />A macro is a set of one or more actions that perform a particular operation, such as opening a form or printing a report. <br />Macros can help you to automate common tasks. <br />For example, you can run a macro that prints a report when a user clicks a command button. <br />
  47. 47. OPTIONS IN ACTION TO BE PERFORMED(eg- close option)<br />
  48. 48.
  49. 49. EXAMPLE – MSGBOX CREATION<br />
  50. 50. Significant Features<br />1.View object dependencies<br />Eg. Before deleting a query we can know which form or table it belongs to.<br />2.Better Security<br />3.Propagating field properties<br />4.Error checking in forms and reports<br />5.Share Point Services Support<br />- Can import or export and also link <br />6.Office online<br />
  51. 51. THANK YOU<br />

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