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Itinera Nova. The road travelled so far
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Itinera Nova. The road travelled so far


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by Inge Moris (City Archives Leuven) …

by Inge Moris (City Archives Leuven)
Colloquium Itinera Nova. Tools, people & history
April 25th, 2013

Published in: Technology, Art & Photos

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  • 1. Itinera NovaThe road travelled so far
  • 2. Itinera Nova: Phase 1• March 2009 – December 2012• Cultural heritage project• Aimed at development• Financed by– Flemish Government– City of Leuven– Cera• Evaluation– Steering committee– Professional users group– Financers
  • 3. Itinera NovaNew ways to the disclosure of archival sources• Archival sources• Hand-written sources• Digital disclosure• Innovation
  • 4. Registers of the scabinal court• Voluntary jurisdiction in Leuven• Handwritten• Voluminous:– 1,128 registers– Ca. 950,000 pages
  • 5. Registers of the scabinal court• Long period: 1362-1795• ‘Officialese’• Study object for many disciplines
  • 6. Digital disclosure• What?– Bulkdigitization– Digital disclosure of content• Profound• Superficial• Who?– Volunteers• Trained• Online• Monitored
  • 7. Bulkdigitization• Best practice bulkdigitization• Online Manual:, J., Handboek digitaliseren van documenten.Addendum: ‘Het Itinera Nova-project als praktijkvoorbeeld’
  • 8. Bulkdigitization• How?– Professional bookscanner• Who?– Professional firm– City archives• When?– 10 years• Goals?• Public?
  • 9. Bulkdigitization• Steps– Preparing the registers
  • 10. Bulkdigitization• Steps– Preparing the registers– Scanning: TIFF
  • 11. Bulkdigitization• Steps– Preparing the registers– Scanning: TIFF– Control– Conversion to JPEG and Tiled TIFF– Archiving– Images online
  • 12. Bulkdigitization: outsourcing• Extensive assignment description• Demoscans = standard• Working visit• Profound judgement price-quality• Realistic work-flow• Transport• Testscans– Enough– Representative– Discuss• Profound control
  • 13. Bulkdigitization: insourcing• Defining quality level• Professional equipment and atmosphere:– Scanner– Lighting– Darkened room• Scan operators– Involved– Accurate– Trained– Volunteers• Profound control– Sharpness– Completeness (image + register)– Colours– Naming
  • 14. Digital disclosure of content• Development by HKI University Cologne:– Database• Images• Created acts• Full transcriptions• Annotations– Website– ‘Indexing’ tool– Transcription tool– Annotation tool• Focus on period 1362-1460
  • 15. Digital disclosure of content• Website:
  • 16. Website: Browse
  • 17. Website: Browse
  • 18. Website: Search
  • 19. Digital disclosure of content• ‘Indexing’ tool– Create act– Provide act with metadata• Name of act: e.g. R°25.3– R° or V°– Folio number– Number of act on page• Assign image(s) to act• Language• Aldermen• Type of act• Date• Possibility to insert transcription from MSWord
  • 20. ‘Indexing’ tool
  • 21. ‘Indexing’ tool
  • 22. Digital disclosure of content• Transcription tool– Profound disclosure– Dutch acts– Indexed acts– Split screen– Online input• Log-in• Time- & place independent– Easy to use• For volunteers• For correctors
  • 23. Transcription tool
  • 24. Transcription tool
  • 25. Transcription toolUser’sSpaceCorrector’sSpacePublicSpaceTranscriptionCorrectionOK for publ. Publication
  • 26. Digital disclosure of content• Annotation tool– Superficial disclosure– Latin acts– Images– Index categories• Person name• Profession• Person: function• Street name• Building: name• Building: function / Institution• Nickname• Place name• Micro toponym
  • 27. Annotation tool
  • 28. Annotation tool
  • 29. Annotation tool
  • 30. Volunteers: tasks• Transcribing Time- & place independent• Annotating Digital volunteers• Preparing registers• Scanning In the city archives• Image editing
  • 31. Volunteers: training• Paleography courses• Personal coaching• Training by external specialists• Online tutorial– Introduction paleography 15th C.– How to work with the website and the transcription tool– Link on
  • 32. Online tutorial
  • 33. Newsletter• Register on– Latest news– Announcement activities– Focus on an expression– Focus on an act
  • 34. Results• Development/publication of:– Manual bulk digitization– Transcription tool– Annotation tool– Tutorial• Preliminary outcomes:– 40% of the registers digitized• 304 online• 128 waiting– 10,500 transcriptions online– Online and offline community of 30-35 volunteers
  • 35. Itinera Nova“20 years ago it started offwith a dream of mine to do somethingwith my registers.Today it has becomeso much more than that.”Thank you to everyonewho believes in our project.Thank you especially to our community ofvolunteers.