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Presentation made by Professor Gopa Kumar during the 'GINI Retention' breakout session.

Presentation made by Professor Gopa Kumar during the 'GINI Retention' breakout session.

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  • IEEE Annual Statistics http://www.ieee.org/organizations/corporate/secrpt/ Section A Table 1 - IEEE Membership by Region and Grade OR Table 2 – IEEE Membership by Region – 3 year comparision, xxxx - xxxx

GINI GINI Presentation Transcript

  • S.Gopakumar SAC Kerala Section and GINI Mentor [email_address]
  • What is LINK?
    • LINK stands for Local Integrated Network of Kerala IEEE Student Branches
    • To network student branches across Kerala – to add more value to IEEE Student Membership
  • How LINK evolved
    • Started with LINK reps from each SB with just 9 branches (2004)
    • Trained a set of volunteers to take awareness sessions
    • Arranged face to face meetings, training for volunteers
    • AKSC participation increased, more branches were formed
    • LINK EC was formed with LINK President (SAC), VP, Secretary, Treasurer, and webmaster all students
    • Secretary of LINK became SR for Section EC
  • LINK Evolution
    • LINK EC was elected from LINK reps
    • On line meetings introduced
    • Email groups, SMS groups formed
    • 5 hubs and one Hub driver per hub were identified in 2007
    • 2008 increased the hub team to 3 – one hub driver and 2 assts later added one counsellor as hub leader
    • 2009 one WiE member was added in every hub and WIE rep in LINK EC
    • Branch Counsellors meet elected hub leaders and LINK VP
  • LINK Evolution
    • Today LINK conducts 5 major events every year – F2F, BCC, AKSC, LINK CAMP, and WIE Forum with participation from more than 25 out of 43 branches
    • Started organising LINK on line contests
    • student awards, and Counsellor awards being managed by LINK
    • In the 5 year period of LINK 2 students won Larry K Wilson Award (Prijoe, and Nithin Sha), one outstanding Counsellor Award (Nisha Kuruvilla) and also MGA innovation award (2008) was shared by Gopakumar, Prijoe and Mini Thomas
  • LINK Evolution
    • CEC bagged Centre of Execellence award and Kerala Section won the best large section Award of R10 in 2005, Rajagiri won the consolation prize in R10 website contest
    • LINK today has 43 branches and more than 2600 Student members – exponential rise from 11 branches and 600 students in 2003
  • Major Achievements of LINK
    • Exponential growth of
      • Student Branches
      • Student Memberships
      • Student Activities
  • R10 Global Integrated Network of IEEE students Adapted from presentation by Prof. Mini Thomas, R10 SAC 2008 Initiative R-10 GINI
  • GINI Time line
    • 2008: Few Pilot sections to be identified , start coordination activities and establish
    • HUBs
    • 2009: Addition of new sections-Expansion of Pilot projects
    • 2010: Establishing R10 GINI at Council level
    • 2011: Expansion of R10 GINI
    • 2012: Complete establishment of R10 GINI
    • Hyper Active GOLD/ student volunteers required !!!
  • Reasons for R10 GINI Kerala Madras Banglore Calcutta Hyderabad Karachi Lahore Delhi Bombay
    • Region 10 still has 25% Inactive Branches
    • Successful establishment of
    • IEEE LINK in Kerala
  • IEEE Student Activities - Structure
  • Disadvantages
    • Top Down Approach- Old Fashioned Network Model
    • Network among peers – local and global- very little scope - extensively time consuming process
    • Benefits for a member is confined to the entity (SB) to which he or she belongs
    • Lacks lateral knowledge sharing process
    • Increase in inactive student branches
    • Difficult to tap new potential educational institutions, as no system exists
  • R10 Global Integrated Network of IEEE
    • R10 GINI – Global Integrated Network of IEEE students
    • Five Year initiative to integrate all the SBs in Region 10
    • Based on the successful prototype of IEEE Kerala Section –LINK R10
    • The Initiative was formally launched at Region 10 Student Congress held at Chennai, India in January 2008
  • Reasons for R10 GINI
    • Stay connected: Networking the students, around Region 10
    • Improve the SB coordination at Regional level
      • Creation of new SBs
      • Sustain existing SBs , we still have 25% inactive SBs
    • Add Benefit to IEEE Student Membership within Region 10
    • Large potential for growth in Student Activities in Region 10
    • Low conversion rate of student members to GOLD members
    • Successful Implementation of Link in Kerala
  • R10-GINI : Vision
    • GINI shall act as a catalyst in networking and sustaining the student branches of Asia- Pacific, and in increasing and adding value to IEEE student membership.
  • R10-GINI : Mission
    • Act as a conjunctive body to encompass the Student Branches coming under its geographical span
    • Increase networking and add value to IEEE student membership
    • Reactivate sick student branches/add new student branches
  • Proposed Structure – New Prototype
  • Advantages of the new prototype
    • Exponential Growth of the Network
      • Setting up a similar network is easy
      • The exponential growth in student membership, branches and student activities
    • Lateral knowledge sharing is made a reality
    • Add benefits to the membership
      • The reach of membership benefits not limited to an SB
    • Cordial relationships among Student Branches
      • Mutual help in sustaining as active Student Branches
    • Increase the student involvement in IEEE
    • Converting higher percentage of student members to GOLD
  • Region 10 GINI - proposed
    • Pilot Sections
    • Include more pilot sections gradually
    • Build a full fledged network within a span of 5 years
  • R10-GINI : Areas of Concern
    • Stabilizing IEEE Offices and the Volunteers
      • Ensure the connectivity of Student Branch officials
      • Try to bridge the gap with the proper transition of leadership
    • Retention of members
    • Special effort to address the concerns of new members
    • Resolve issues of members (spectrum delivery, branch
    • related issues)
    • Membership Drives
    • Membership Drives in Inactive Branches
    • IEEE Awareness
    • Visit potential Institutions for new Student Branches
    • Branch Counselor – Motivate the Branch Counselor,
    • Institution Management Issues
    • Many more…………
  • R10- GINI: Mentor, Pilot Sections
    • R10 GINI Mentor Section
      • IEEE Kerala Section, India (LINK)
    • R10 GINI Pilot Sections
      • IEEE Australia & IEEE New Zealand
      • IEEE Delhi Section, India
      • IEEE Hyderabad Section, India
      • IEEE Karachi Section, Pakistan
      • IEEE Madras Section, India
  • R10 GINI : Organization
    • R10-GINI has a three tier structure
      • Level 1: R10 GINI Execom
        • R10 SAC, RSR, Mentor Section SAC, one Pilot Section SAC, Four Student Volunteers (from GINI section student representatives), R10 GINI Coordinator
      • Level 2: Section GINI Execom
        • Section SAC, GINI Section Student Representative, Hub Leaders
      • Level 3: Hub Level Team
        • Hub Leader (SB), Hub Leader Branch Counselor, Branch representatives
  • R10 GINI : Connectivity
    • R10-GINI has established a website
      • www.gini.r10sac.org
    • GINI online meetings conducted regularly
    • GINI will organize face to face meeting for the R10 GINI Excom once in a year.
  • R10 GINI- Major Achievements
    • Networking among section SBs and Regional SBs on an exponential rise.
    • Creditable conversion of sick SBs to active SBs
    • Formation of new SBs
    • Major increase in Student Branch Activities
    • Effective Utilization of Regional Funds
    • More value for IEEE student membership
    • GINI constitution approved in many pilot sections
  • R9 – 15,401 (4.0%) R8 – 67,221 (17.6%) R10 – 73,662 (19.2%) R1 to 6 – 209,857 (54.9%) R7 – 16,259 (4.3%) IEEE Membership By Region 31 December 2008 TOTAL MEMBERSHIP – 382,400 R1 – 37,050 R2 – 32,137 R3 – 30,557 R4 – 23,204 R5 – 28,765 R6 – 58,144 Reflecting the global nature of IEEE, R10 and R8 are now the two largest IEEE Regions C B A
  • SB Statistics GROUP A Group A Country No of St branches No of student members Jan 09 GSM StM Total Student/ Branch A 1 Australia 27 598 663 1261 47 2 New Zealand 3 94 197 291 97 3 Japan 20 1023 587 1610 81 4 Korea 18 922 443 1365 76 5 Philippines 5 26 60 86 17 Subtotal 73 2663 1950 4613 63
  • Group B Group Country No of branches No of student members Jan 09 GSM StM Total Student/ Branch B 1 Singapore 4 339 175 514 129 2 Malaysia 10 276 525 801 80 3 China, Macau, HK 23 1249 774 2023 88 4 Thailand 12 947 566 1513 126 Subtotal 49 2811 2040 4851 99
  • GROUP C Group Country No of branches No of student members Jan 09 GSM StM Total Student/ Branch C 1 Bangladesh 8 27 238 265 33 2 India 420 3277 20787 24064 57 3 Sri Lanka 2 26 80 106 53 4 Pakistan 31 78 774 852 27 Subtotal C 461 3408 21879 25287 55 Subtotal B 49 2811 2040 4851 99 Subtotal A 73 2663 1950 4613 63 R10 Grand Total 583 (34.5%) 8882 25869 34751 (38.2%) 60 R1-10 Grand Total 1691 33918 57222 91,140 54
    • Mentor section: Kerala
    • Pilot sections 2008: Star 1: Pakistan (3 sections), Hyderabad, Madras Star 2: New Zealand, Delhi
    • Expansion 2009: 2 new sections
    • Group A: Japan/Korea/
    • Group B: China/Malaysia
    • 2009: Budget to be equally shared by R10 & sections
    IEEE R10 GINI Expansion
  • R10-GINI : Pilot Section Activities 08
    • GINI Activities in Hyderabad , India 55/64 SBs
      • Visited & Reactivated 12 inactive SBs
      • Created 9 New SBs in IEEE Hyderabad Section
      • Organized Student Office Bearers Congress in April 2008
      • Created 4 Hubs and started coordinating
      • Organized 3 zonal congresses at Hub level
      • Draft Section GINI constitution formulated
    • Membership 1493/2449 (2742) Jan 09
  • R10-GINI : Pilot Section Activities
    • GINI Activities in Pakistan SBs 28/31
      • Reactivated 6 SBs, formed 3 new, 5 in pipe line
      • GINI Awareness Sessions at SBs
      • Discussions with sick branches to identify the problems faced
      • Formation of GINI-Pakistan-Execom
      • IEEE awareness and campaign at potential educational institutions
      • Held Section Student Congress (Karachi) in July 2008, Pakistan Student Congress, August 2008
      • Conducted more IEEE, GINI awareness sessions
  • R10-GINI : Pilot Section Activities
    • GINI Activities in New Zealand 1/2
    • Leadership workshop, jointly conducted University of Auckland and nearby AUT IEEE SB in May 2008
      • Attendance of 25 from each university
      • AUT was able to obtain enough signatures to officially apply to open a SB, a feat almost 5 years in the making
  • R10-GINI : Pilot Section Activities
    • GINI Activities in Madras section????
  • S.Gopakumar SAC, Kerala Section [email_address]
  • How to Start GINI in your section
    • Step 1
      • Select one student GINI representative from each SB
    • Step 2
      • Have a meeting of all GINI reps and SB counsellors
      • Select section GINI committee office bearers
        • SAC to be the president of GINI committee
        • One counsellor may be selected as VP
        • Student reps to be secretary, treasurer, web master,etc
  • Step 3
    • If no. of SBs are more than 10 or 20 and geographically distributed Hubs can be formed consisting of 5 to 10 SBs per hub
    • Hub teams may consist of Hub leader (counsellor) and hub drivers to support (1 to 3)
  • Step 4
    • GINI committee may also include hub leaders/ hub drivers
    • Discuss issues facing the SBs
    • Identify active/ vibrant SBs as mentor SBs and allocate one inactive SB to be mentored by active SB
  • Step 5
    • Conduct periodic on line meeting – at least once per month with GINI reps
    • Periodicity of GINI EC can be more frequent
  • Step 6
    • Have face to face meeting once in 3 or 6 months
    • Have GINI organise section student congress/ hub level congress
    • Share ideas, benefit from learning from each other and collective thinking to resolve issues
  • Step 7
    • Keep track of reporting deadlines and ensure reporting by all SBs
    • Organize programs jointly within hub or invite other SBs in the same hub to participate
  • Step 8
    • Train a set of volunteers to give awareness sessions in new or inactive branches
    • Train new office bearers on how to run SBs etc
  • Questions?