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Strategic Advancement in Turbulent Environment thru Organizational Project Management
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Strategic Advancement in Turbulent Environment thru Organizational Project Management

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    Strategic Advancement in Turbulent Environment thru Organizational Project Management Strategic Advancement in Turbulent Environment thru Organizational Project Management Presentation Transcript

    • Strategic Advancement in Turbulent Environment thru Organizational Project Management M. Aslam Mirza
    • Project Management Approach It is best to do things systematically, since we are only human and disorder is our worst enemy. Hesoid 8th Century BC
    • The Objective The growing complexity of the working environment and scarcity of resources has demanded an approach for management of projects that meets with the challenges. The presentation will help an overview to Organizational Project Management approach for effective & efficient management of Project Endeavors and reach desired results successfully, consistently, predictably and reliably.
    • Project Management Definitions Project management in 21st Century? •Organizational Project Management - The application of knowledge, skills, tools, and techniques to organizational and project activities to achieve the aims of an organization through successful projects.
    • Business Need Organisations run projects to satisfy the needs of stakeholders and sustain continuity of existence. Complexity of challenges, scarcity of resources and changing circumstances in market makes it difficult to achieve the desired outcomes of a project. Survival in fast changing & growing complexity of work environment demands a holistic management approach for organization to progress successfully and ensure continuous improvement.
    • Projects are like leaves on a tree
    • Business Challenges • Complexity of business environment • Strategic Translation into Reality • Competitive Advantage Creation • Scarcity of Resources & Optimized Return • Strategic Assets (Knowledge Based) • Dynamism to Change
    • Org PM Org Project Management is an approach and a methodology for translation of strategic goals into reality, with effective management and control. It is a systematic application of defined set of knowledge, tools & techniques to all levels of org and types of project, to achieve the desired outcomes successfully, consistently, predictably and reliably .
    • Org PM Framework • Portfolio Management – supports strategy • Program Management – delivers benefits • Project Management – enables delivery of capabilities
    • PROJECTS, PROGRAM & PORTFOLIO RELATIONSHIP Portfolio Program Projects
    • Strategic Translation • Corp., Strategy is created as a means of considering & articulating how organizational goals and objectives will be pursued and achieved. • It typically cascades through Strategic Business Units (SBU) or Portfolios of Programs or Projects. • These become the vehicle of implementing the approved strategic initiatives
    • Requirements of goal translation • Work is more predictable • Schedules are followed more closely • Issues are addressed more proactively • Project Management processes are more consistent • Customers/end-users have greater confidence in delivery
    • Project Management helps • A system for achieving – Predictable results – Predictable costs – Defined time frame – Suitable quality • To achieve this it requires – Processes Project – Systems / Tools Management System – Organization
    • Org PM Framework Helps • Program & Project Management Discipline • Building Program & Project Management Offices • Sarbanes-Oxley Compliance • Earned Value Management Systems • Six Sigma • Total Quality Management • Tracking Org’s Key Performance Indicators
    • PM Indispensable in Turbulent Env [SOARS] • Savings: Cost saving is current priority. Savings can be illustrated through cost savings with lower costs or fewer resources , or through cost avoidance with successful execution including less rework, or greater reuse, or both. • Optimization: As the pressure increases to do more with less, project managers have to apply optimization techniques to maximize the utilization of resources.
    • PM-SOARS • Accountability & Governance: There is a need for greater accountability and governance at every level. Project Management framework, project life cycle with appropriate stage gates and standard processes lead to greater accountability. Governance is more effective with portfolio management, program management and project management.
    • PM-SOARS • Risk management: Implementation of the risk processes help to create a culture of proactive risk management. Also identify and manage the threats & opportunities • Selection & prioritization: The turbulent environment demands focus on the right things and prioritize limited resources. Portfolio management provide a framework for organization to prioritize and select the right projects & focus on key initiatives that will support rapid economic recovery.
    • What is System Approach in Managing Projects? • Establish the process which can help in – selecting project management processes, – customize these processes in line with projects baselines, – establishing the extent of use of these processes – selecting the right tools and techniques which will ensure that the processes are delivering the accurate and stable outputs, – Avoiding overloading of Project Management efforts.
    • System Approach as Process Process Name: Define System Approach for the project • The process of defining the system approach for the project based on project and organizational requirements •Peer Reviews •Experts Reviews • Project Charter • Preliminary Scope Statement • Customized Project • Enterprise Environmental Factors Management Process • Organizational Process assets Methodology • Key assumptions, constrains • Process Documentation • Common PM Methodologies • Templates • Forms •Alternatives identification •Expert judgment •Prototyping
    • Performance Measurement EAC using EVA Projected (000) Overrun 2,500 Reporting Cut of Date Contract Target Cost 2,250 BAC 2,000 1,750 AC or 1,500 ACWP 1,250 Cost Variance PV or BCWS Projected 1,000 Schedule variance Slippage (Dollars) 750 500 EV or BCWP 250 Actual Work Performed 0 JASO ND J J JFMA J FMAMJ ND FMA A MJ S O
    • Project Management Maturity? Profession Project-Based Organization Methods & Management Tools Systems
    • Mega Trends • Emergent High Impact Trends; – Globalization – Outsourcing – Sustainability
    • Forbes 2000 Firms • Do Invest in; – High Level Training – Processes Consistency – Strategy
    • Program Manager’s Skills Communication People Skills Leadership Special Blend of Technical Skills Skills & Organization Competence Project Mangement Time Management Strategic Vision
    • Project Team’s Skills
    • PMI – Globally Recognized Family of Credentials • CAPM-Certified Associate Project Manager • PMP–Project Management Professional • PgMP-Program Management Professional • RMP – Risk Management Professional • SMP – Schedule Management Professional • OPM3 – Product Suite – Assessor – Consultant
    • THANK YOU M. ASLAM MIRZA CONTACTS • Ph: 0300 – 829 2375 • eMail: maslammirza@yahoo.com • m.aslam.mirza@gmail.com