Fundamentals of Microsoft Sharepoint

Sharepoint Portal Server Basics

Introduction Sharepoint server belongs to Microsoft family of servers Integrated suite of server capabilities Hosted Application – i.e. runs on a windows server O/S Support for Intranet, extranet access available Improves organizational effectiveness by sharing information, content management April 17, 2010 Page

Beneficiaries of Sharepoint
Business Manager
Can access contents (files) that are confidential from remote place if provided with proper credentials
Minimizes operation cycle time and travel time
IT Professional
High availability, security of artifacts
Simplicity in accessing contents
End user
Alerts through email
Dash boards to compare results
Message boards to discuss matters
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Architecture April 17, 2010 Page

Creating a Top level site
Follow these steps to create a top level site
Open IIS and create a virtual directory and assign a port number other than 80 (as it will be used by http request)
In the sharepoint administration, click on “Extend Virtual Server” under server administration, click Ok in the new page that was opened after giving administrator details, sharepoint server details
Click on “Create Content db” under server administration. In the landing page click ok, after selecting server and db.
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Top level site – contd…
Select the virtual server that was created (virtual directory port will be listed)
Give a name for the site and click OK
The url for the site will be displayed
Click on the url.
A new window will be opened with the template selection screen
Select a template for the site and give OK
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Logging in to a sharepoint site April 17, 2010 Page

Managing Users
Add the users to the sharepoint portal group
Go to Computer Management
Select users and groups
Under groups, select Sharepoint user group and right click on it to add new user.
In the new user dialog box, give the user details as DomainNameUserName and press OK. That user will be associated to the group
We can also create local users in the computer and make them access sharepoint
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Users (Contd..)
Log in to the sharepoint site – http://servername:portnumber/site/default.aspx as an administrator
Navigate to Settings tab in the top of the site
Click on Manage Users
Click on Add Users and give the user details, email Id, select the sharepoint group to which the user will be associated and click Ok.
Email will be sent to the user along with the link to the sharepoint site
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Managing Groups
Users can be assigned to the default groups present in sharepoint
Administrator : Has overall control of the site
Contributor : Can contribute items for the site
Web Designer : Can add new pages
Reader : Can only view the contents
We can also add new groups and assign access rights for the groups
Click on Manage groups in the Settings page and click on Add New Group to add new group
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Creating Sub sites
To add a new sub site, click on the “Create” link
Click on “Sites” link on the page
Give a name for the sub site and click OK
Choose a template for the site and the new site will open up
Go to Site administration page and click on add users
Enter user detail and associate the user with the Administrator group
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Configuring Email Server
Open Sharepoint central administration window
Click on Configure email settings link under “Server Configuration”
Give name for the smtp server
Click Ok
Now all mails related to the sites operation will be routed via the email server specified.
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Databases used
Configuration DB:
This is the database that contains all configuration information related to the server database connection etc
Content DB:
This database contains the sites, subsites data
For each site a new content db is created
Component Services DB:
This contains details regarding the sharepoint services like alerts, messages, site quota, content db details etc
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Creating Site Templates
Choose a sharepoint site that we need to save as a template
Go to Site Administration page
Click on “Save Site as Template” link
It will ask a name for the template and an option to save the data of the site page too. Give a name for the template
The site will be saved as a template and can be used while creating a new sharepoint site
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Viewing Statistics
In the site administration page, we have options for
Viewing site usage
Who have accessed the site
When the site has been accessed
How many hits have been there for this site
Viewing site quota
How much space available for a site
How many users can be created for a site
How many users have been added
How many space has been used, by which module etc
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Web Parts
Web parts enhance the site’s functionality
They are all additional component that can be added to the site
We can add custom parts to the site
Custom parts can be created using visual studio and they can be saved as dwp files
Search, Browse, Upload are few of the available web parts
They can be added by administrator, using Site Settings -> Add Web Parts link
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Anonymous Access
Go to Sharepoint administration console
Click on Anonymous Access setting
Give the portal name for which anonymous access need to be given
Check the Allow Anonymous Access check box and give OK
We need to be careful before giving anonymous access as anyone will be able to crawl through the site content
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Intranet / Extranet setting
We can give separate intranet name or extranet name for the portal site
Click on Configure Site settings for intranet / extranet access on the central administration page
Give the sharepoint url for the default url
Give names for intranet (inside a company), extranet (outside a company) accesses and give Ok
Now we can access the portal site using the new names given
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Back up and Restore
There is a sharepoint Back Up – Restore utility that allows us to take back up of a sharepoint database, portal site and restore the same in another machine or in the same machine in case of any calamity
This is for disaster recovery
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Back Up
The available components are listed and we can select a component and take a back up.
Back up will create two files – XML configuration file that tells about the server from which back up was taken, status of the operation etc
Back up file with an extension SPB (Share Point Backup) that has the data
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Restore
Available components that are ready for restore will be listed
We need to mention a configuration file (XML file) to restore
Once the information about XML file is given and component for restore is selected, restore will begin
The status will be communicated to the administrator
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Back up / Restore Command line utility
The following tool comes along with sharepoint
They are located in the bin folder in the path where sharepoint is installed
Spsbackup : takes back up of all sites and dbs
Spsadm : takes back up of windows sharepoint service site collections
Smigrate : migration and upgradation tool used for migrating database or portal site from one system to another or from one version to another
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Third Party Recovery tool
Veritas – Back Up Exec10.0
Sharepoint server level back up
CA – Brightstor ARC Serve Back Up
Back up and restore of sharepoint db hosted on various SQL server across enterprise
Advanced document level back up and restore support
Ave Point – DocAve
Item level back up and restore
CommVault – GA – Galaxy
SPS 2003 DB level backup and recovery
Webstore back up and support
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Please feel free to have us contacted: Abhishek Kapoor IDS Infotech Email:abhishek.k@idsil.com www.idsil.com Q & A || Contact Us April 17, 2010 Page

Fundamentals of Microsoft Sharepoint

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